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Blue Company Final

In:

Submitted By rmelende
Words 954
Pages 4
Date: October 10, 2011
From: Rachael Melendez
To: PwC Auditor

Introduction BLUE Company operates under an enterprise planning system which allows an organization to automate and integrate its essential business processes. There are many weaknesses within BLUE’s expenditure process that lead to potential risks. The internal controls in this company are poor; for example, certain departments are authorized too much power, such as the purchasing clerk and the cash disbursement department. These duties need to be segregated among other departments. By pre-approving transactions, such as an approved vendor list, preventative controls can eliminate the ability to engage in fraudulent activities. Also, this company needs to engage in a system of checks and balances among each department to ensure validity, accuracy and completeness.
Analysis
The first step in the expenditure process may create issues. All the employees should not have access to create a purchase requisition. For example, how can an employee that works in the cash disbursement department know about the inventory levels and make a purchase requisition. BLUE Company is lacking an inventory control department; this needs to be incorporated. BLUE Company should limit the number of employees with the access to create a purchase requisition within the inventory control department. Unauthorized access exposes assets to misappropriation, damage, and theft. By incorporating access controls, BLUE Company may be able to eliminate the misappropriation of assets. The purchase requisition should be prepared by an employee with access to inventory needs. Also, a purchase requisition should only be prepared when inventory drops under the predetermined reorder point. This point is set by each individual firm. This is to ensure that a firm is not purchasing unnecessary amount of inventory. After the purchase

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