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Acknowledgment

First I would like to acknowledge the one who gave me the strength, the ability and most of all health, so that I can pursue my goals each day under his protection, the one and only “God”. Second, I wish to acknowledge my teacher Ms Webster who willingly took her time to share her knowledge with us to complete this project. I thank you.

Problem Statement

The Green Island Primary School located in Green Island, Hanover, serves as a primary institution for many children of the district and surrounding communities. Many of Hanover’s scholars have passed through the doors of this noble institution. For an impressive institution such as this, it should not be encountering data storage problems. The school began way before the 1920s, and stores students’ record in manila folders in filing cabinets. The rooms where these files are stored are cluttered due to the small storage space and because of the limited space in the cabinets, they are full and some files have to be stored in desk drawers, overhead cabinet, and on top of tables. As a result of this, the retrieval of files from these locations is very time consuming and a lot of problems have arose from this. The main problem is when the Secretary, who is the person in charge of that area has to search for a child’s record; it sometimes takes over half an hour to find the particular record needed. Parents often complain about the wait and at times express ill-mannered behavior towards her. Another problem is that the school is sometimes broken into and during this the filing cabinets were always forced open, the records thrown about, some destroyed or maybe stolen. These filing cabinets not only store the student’s data, but also important documents such as teacher’s personal information. When these breakings take place, the teacher’s personal information is at risk,

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