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Carl Robins

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Introduction
The purpose of this case analysis is to identify problems facing Carl Robins, a new employee recruiter for ABC, Inc. Carl has been with the company six months and during that time he has successfully recruited 15 new employees to the company. A successful orientation depends on the recruiter’s ability plan and planned and executed on board execution can lead to stress for the team members, managers, and new hires. A poorly coordinated project effectively

Background
Carl Robins is a new employee recruiter for ABC, Inc. Carl has been with the company for six months and successfully recruited 15 trainees in early April. He has scheduled his first new hire orientation for June and hopes to have the employees working by July. On May 15 Carl was contacted by Monica Carrols, the Operations Supervisor, about issues regarding the orientation. She wanted to make sure the drug screening, schedule, manuals, physicals and other issues were completed prior to orientation. Carl assured Monica that everything would be done but he procrastinated until the day after Memorial Day to begin working on key parts of the orientation. Carl had almost two weeks left until orientation and key things were not completed. When he found the Orientation Manuals most of them had missing pages in them. Since Carl has procrastinated, all of his efforts to conduct an employee orientation have encountered some unexpected delays.

Key Problems
Carl's first problem is the training room for new hire orientation has been reserved for the same month he needs it. The applications and transcripts on files are incomplete. The mandatory drug screen tests are not done.
Carl Robins was lacking the familiarity for the process and procedures of recruiting new hires.
Applications were not completed and documentation was missing.
Mandatory drug screens were not scheduled.
Schedule the training room and verification of the available times to have orientation.
Carl did not have complete manuals for orientation.
There was a lack of communication between the different departments.

Alternatives
Carl should first inform Mrs. Carrols of the situation, since the 15 new employees will be working for her. He needs to regain control over the situation by brainstorming and prioritizing his most important tasks. Carl has 17 days before the start of the new employee orientation; he still has time to contact the employees for the missing information and propose a new location for the orientation.

Proposed Solutions
Find an alternate location for the new employee orientation.
If he is able to secure an alternate location, consider requesting assistance to meet the deadline.
Consider moving the date back two or three weeks to work on obtaining all the missing application information from the new employees.
Propose the creation of a conference room calendar that would only be available through prior reservation.
Carl needs to do a better job of planning and recruiting employees in the future.
Carl could coordinate with the system’s guy to see if he would consider letting him have the June 15 date and give his month long training class a mid-session day off or alternate location for one day.
Create a new employee’s checklist identifying documents and items that should to be completed prior to the first day of work.

Recommendations
There should be better written and verbal communication between all team members.
Carl should shadow a new employee recruiter or attend new employee recruiter training.

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