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Benefits Elections Systems
CMGT 442 May 07, 2012
David M. Conway
University of Phoenix

Human Resources at Huffman Trucking, has a request for the development and installation of a Benefits Elections System for their company. The Benefits Election System will need to support both union and non-union employees, along with tracking and reporting the employee benefits associated with Huffman Trucking Company. Implementing the system will be placed throughout all locations for Huffman Trucking. Huffman Trucking will need to think about security and risks associated with the start-up of the Benefits Elections System. Summary Huffman Trucking was established in 1936 since then the company has grown into a national transportation company with over 1,400 employees and hubs in California, Missouri, and New Jersey with headquarters in Cleveland, Ohio. Huffman Trucking maintains the mission of being an ever growing company that keeps up with time changes and technology.
Objective
A Benefit Election System has to be looked at from many different angles, such as security and risk. Employee and company information must remain secure to protect the company from law suit and theft of client and personal information.
Benefits Elections System Benefits Election System is a system that allows employees to elect their benefits in one central location, such as health insurance, Aflac, or vision. It allows the employee to view all benefits and make a choice without having to turn in paper work but sign up for benefits on the computer. The system allows employees to view their information and make changes to their personal information also such as address and telephone numbers. Information stored in the system may hold a lot of private and company information so security of information must be maintained so that names, addresses, account information is not accessible to others that do not need the private information. Access codes, password protection, thumb print analysis are great ways that the company can help to secure the personal private information. The safety of employee and client information must become a top priority.

Possible Risk Information that is stored in Huffman Trucking’s Benefits Elections System is very sensitive due to the nature of the information. The company has the chance of facing law suits if the information is accidently leaked, this could become a huge financial liability for the company and the employees. The possibility of information being leaked is greater with this system but with the right tools and security the risk is preventable. Some of the risks associated with the Benefits Election System including the loss of important company and private employee information, is possible identity theft, and fraud, due to unauthorized access.
Security Measures There are preventative measures that will ensure that information is harder to obtain or hacked into. Fire walls or barriers are a way that helps to prevent information from being hacked into or retrieved from people without proper access. The next is encryption this helps to stop downloads and access to transfer information over the electronic airways. The next and most simple way to help with security is password protection. This helps to keep information safe by only allowing information to people who have the correct password. Although passwords are easily broken into it can take a lot of time to figure it out.
Conclusion
As with anything there is always risk involved. The best way to ensure that the risk is worth the change is to be prepared and know what type of risk and security is available to help keep information private. It is not always going to be easy to realize what risk may be real and what securities must be made but to have a general security system set up that can be improved will help with keeping information safe and secure for both the company and the employee.

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