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Communication Skills/ Interpersonal Skills

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Communication Skills/ Interpersonal skills

After explaining the elements and the process of communication as explained in our textbook, here we come to talk about some terms which usually we hear about, but not gaining them as skills. In order to do so we need to practice such skill on a daily base, mainly in our classes.

Effective listening: it is essential to ensure accurate understanding and clarity of meaning in Communication by mainly: Asking questions; seeking information that clarifies the context of situation.

A model to help you understanding an abstract words by: trying to understand the meaning, focus on the behavior and specify it in hear, see and feel data which allow you to be concrete and tangible. (The productivity term example that presented in the class)

Information sharing is stating your thoughts and feeling to another with clarity and accuracy to reach the mutual understanding and satisfaction of both parties’ purposes.

Speaking: expressing your thoughts and feelings through words

Listening: is following the thoughts and feeling of another, and understanding what the other is saying and meaning.

The understanding depends on processing of information, and usually you want to uncover the psychological type of personality.

Barriers to Effective listening are:
1. the listener talks too much
2. the listener doesn’t listen for long enough
3. the listener remains silent and entirely unresponsive.

To give a proper feedback, we should think about the term of reflective listening, which involves paying respectful attention to the content and feelings expressed in another’s communication, hearing and understanding.
Then letting the other know that he/she is being heard and understood. It requires responding actively to another by keeping the focus of your attention totally on that person.

We should keep in mind that perception is playing a pivotal role in how to clarify things better and during the reflective listening, we should keep in mind to verify the needs or the problems.

It requires:
1. hearing other’s word and body language
2. reflecting (saying to the other) thoroughly the thoughts and feeling you heard through your own words, tone of voice, body gestures that the other knows he/she is being heard and understood.

Rules of Feedback,
The main reason of having feedback in the communication is to ensure the transfer and the understanding of the message. In social communication skill, the main reason is to help the other person to develop his skills.

Rules of FEEDBACK:

1. To be able to describe what had happened and express your feeling toward it directly
2. To link your feedback to the words of that person, mainly to what has just heard and see and not to his personality.
3. To be specific about the topic or the behavior
4. To be sure that feedback is requested by the sender not to impose it
5. Try to be positive not negative (Constructive versus destructive feedback)
6. Do not give it as advice, better, to offer choices or alternatives
7. Do not generalize and avoid using words such as always, never…etc,
8. Do not interrupt the speaker, wait till he/she finishes
9. Don’t judge other
10. don’t say good or bad
11. Ask the receiver whether he/ she understood what you meant
12. Make sure to give feedback in an appropriate time and the other is in need to hear it.
13. As a receiver express your satisfaction by saying Thank you , thanks appreciated…etc,.
14. Be sure that in feedback don’t try to interpret upon your point of view, you have to clarify this point of view.
15. Using model like
a. when you did this …..that makes me feel………
b. I am ……(the feeling) while doing ( an action )
c. I understood from you …..(using the sender’s word) and then that makes me ….(feeling) ….this feeling let me think or do …..(a certain action) …So please…… or I wish that next time……another action which you propose or set it as a choice for the sender.

Thanks,,,

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