...Freshman Admissions Process Business Process Management Spring 2012 Scope Definition Process Name: Freshman Application Process Process Owner: University Admissions Description: To manage the tracking, qualification, engagement, and closing of the University applicants in the freshman admission process. Technical Definitions: • Tracking – reference to when, how, and what interactions and/or actions have been initiated by Stetson University, applicants, other contacts, and/or organizations, and the ability to identify its progress and location within the pipeline • Qualification – acceptance or denial of applicant • Engagement – communication between university and the applicant, other contact, and/or organization o Applicant – a prospect who has submitted an application o Other contact – a person whom University would like to track communication and information about (not a potential student) Examples include: High School Guidance Counselors, Coaches, etc. o Organization – a group (external to University) that University has contact with during the recruitment process Examples include: High Schools, Colleges, Businesses, etc. • Closing - ability to track yield rates and manage enrollment goals and forecasts Narrative: Reason for being excluded from the process: • Prospects – prospective student who has expressed an interest in Stetson University, and Stetson University has valid contact information ...
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...MILESTONE 1 – SCOPE DEFINITION SOLUTION Request for System Services The students should have identified several problems and may have presented them in list format. Some may provide general descriptions of problems while others may go to the extra effort of giving concrete examples. The sample RSS provided here represents a general description. Some students may have given more specific descriptions such as those found in the first column of the problem statement matrix. You might stress to the students that often user expectations are simply stated in terms of a new system that works! However, some users have very specific ideas or expectations of what software and technologies will be used. The important thing is that the systems analyst should listen to understand the user’s envisioned new system, without commenting, even if it seems ridiculous or premature at the time. Problem Statement Matrix Students should try to identify problems and also opportunities that were mentioned in the narrative. It is possible they might have identified different ones and have stated completely different values for each of the cells. There is more than one right answer in systems analysis. There is also more than one wrong answer. Students should be able to defend their answers with specific statements from the case study exhibits. In this milestone enough information was provided to be able to quantify some but not all annual benefits. The form that follows illustrates one possible...
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...processes. | Steve Turner – Network AdministratorShedelle Bivits - Systems AnalystCorean Jenkins - Programmer/DBAMyra Dickens - Inventory Analyst | Provide expertise to complete the project work | Support project team with adequate resources while minimizing distractions | Sam B. Randolph | (-1) | 3 | Resources not made available as promise by functional managers | Lead Accountant | Account for money spend on project | Checking the account payable and receipt weekly, monthly and yearly to catch error | Finda L Brooks | 0 | 1 | This project will slowly change a number of business processes | Lead Program Director | Manage the program success | Administer work and meeting with Project manger weekly | Figure 1.1 Deliverable Definition | Deliverable | Structure of Deliverable | Standards to Be Used | Authority for Approval | Resources Required to Complete this Project | Business case | Document | As defined in the project methodology | Project sponsor | Business case team and office automation (OA) tools | Physical and technical design | Document | As defined in...
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...processes. | Steve Turner – Network AdministratorShedelle Bivits - Systems AnalystCorean Jenkins - Programmer/DBAMyra Dickens - Inventory Analyst | Provide expertise to complete the project work | Support project team with adequate resources while minimizing distractions | Sam B. Randolph | (-1) | 3 | Resources not made available as promise by functional managers | Lead Accountant | Account for money spend on project | Checking the account payable and receipt weekly, monthly and yearly to catch error | Finda L Brooks | 0 | 1 | This project will slowly change a number of business processes | Lead Program Director | Manage the program success | Administer work and meeting with Project manger weekly | Figure 1.1 Deliverable Definition | Deliverable | Structure of Deliverable | Standards to Be Used | Authority for Approval | Resources Required to Complete this Project | Business case | Document | As defined in the project methodology | Project sponsor | Business case team and office automation (OA) tools | Physical and technical design | Document | As defined in...
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...Question 25: “What is a project’s scope?” Project scope is the first step of the process definition process and it sets the stage for developing a project plan. According to Gray and Larson (2008) “project scope is a definition of the end result or mission of the project which primarily purpose is to define the deliverable to the end user and to focus project plans.” Scope refers to all the work and processes involved in the creation of the project. And provides a view of what is expected to be delivered with the project. The experience of many project managers and researchers has demonstrated that a poor defined project scope represents an obstacle for the project success and it represent approximately 50% of the planning problems. (Gray & Larson, 2008) The scope of a project is the process of subdividing major deliverables manageable components of the project and helps improving the accuracy of estimates of cost and time. Also defines a baseline for measurement and control of the project. And provide a better allocation of roles and responsibilities. This means that the scope is the definition of the steps and guidelines to follow into the project and it is in order to satisfy all requirements in the project The project scope definition is a document to be prepared and published to be used by the project owner and participants to track project progress and determine success. (Gray & Larson, 2008) Project Scope Management Project scope management “include the processes...
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...I will provide the Scope Management Plan for VisionTec’s new Vision System project. This plan will document the scope management approach; roles and responsibilities as they pertain to project scope; scope definition; verification and control measures; scope change control; and the project’s work breakdown structure. This project will be to organize the product development process for your new product. This new technology uses a high resolution camera to inspect drug labels to insure they contain the proper information that is required by government standards.I will develop a Work Breakdown Structure for this new product. The will identify all the deliverables of the project programming, and testing a new camera which will be used to track the company’s finances and improve various financial processes. This includes design of the software, all programming and coding, and testing/validation of the software. No external resources or outsourcing are anticipated for this project. INTRODUCTION Scope Management is the collection of processes which ensure that the project includes all the work required to complete it while excluding all work which is not necessary to complete it. The Scope Management Plan details how the project scope will be defined, developed, and verified. It clearly defines who is responsible for managing the projects’ scope and acts as a guide for managing and controlling the scope. Project Scope Management follows a five step process; Collect Requirements...
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...Project Management, 2e (Pinto) Chapter 5 Scope Management 5.1 True/False 1) Scope management is the function controlling a project in terms of its goals and objectives during the execution phase. Answer: FALSE Diff: 1 Section: 5.0 Introduction Skill: Definition AACSB Tag: Reflective 2) The statement of work is a detailed narrative description of the work required for a project. Answer: TRUE Diff: 1 Section: 5.1 Conceptual Development Skill: Definition AACSB Tag: Reflective 3) A work package may be composed of one or more subdeliverables. Answer: FALSE Diff: 2 Section: 5.2 The Scope Statement Skill: Definition AACSB Tag: Reflective 4) A work package may consist of more than one milestone. Answer: TRUE Diff: 2 Section: 5.2 The Scope Statement Skill: Definition AACSB Tag: Reflective 5) A lump sum contract requires the customer to pay for the full delivered price of the project before any work is done. Answer: FALSE Diff: 2 Section: 5.3 Work Authorization Skill: Definition AACSB Tag: Reflective 6) Scope reporting not only identifies the type of information that will be reported, but also to whom it will be reported and with what frequency. Answer: TRUE Diff: 2 Section: 5.4 Scope Reporting Skill: Factual AACSB Tag: Reflective 7) Controls can be established at any point during a project but should follow the maxim "more control is better". Answer: FALSE Diff: 2 Section: 5.5 Control Systems Skill:...
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...Executive Summary This document is prepared for the purpose of scope management and financial data analysis for investment decision making. URP consultant is hired by New Jersey department to do projects analysis. The project chosen is Project IHTRHU. Collection of data, detailed analysis, findings and conclusion method has been conducted in providing comprehensive report. However, some data is limited and assumptions are made for sensivity analysis purpose. There are three significant findings based on the scope management plan and financial analysis conducted. On the scope management plan, it has been found that the tracking and monitoring of performance report was lacking as expert advice was not consulted and project scope was not well defined. Findings revealed that among the three projects, Project IHTRHU is the best project due to highest positive NPV rates based on the financial analysis. The discussion analysis comprises IRR, discounted rate, hurdles rate, cash flow, inflation and interest rate for the sole purpose of investment returns. As observed the scope management plan is overall good. Recommendation for improvement on report and tracking performance can be enhanced in avoiding delay and mitigate risk. Also, various financial methods has been used to determine quick cash flow returns. Calculation on NPV is the best recommendation provided based on the exclusive mutually project factor as well as financial analysis views concluded from scholars. ...
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...Sociology: Nature and Scope Sociology Defined. — Definitions of sociology are many. While it would be hardly correct to say that there are as many as there are sociologists, it is safe to say that they are as numerous as the various points of view of the respective groups of sociologists. The term 'Sociology' was coined by Auguste Comte, a French philosopher in 1839. It is the youngest of all social sciences. Sociology is the outcome of man's search for a more valid, and precise knowledge about the nature of man and the society. The word 'Sociology' is derived from the Latin word 'Societus' meaning 'society and the Greek word 'logos' meaning 'study or science'. Thus, the etymological meaning of 'Sociology' is the 'science of society'. In other words, we can say Sociology is the study of man's behaviour in groups or of interaction among human beings of social relationships and the processes by which human group activity takes place. Definitions: To make the study more clear, it is wise on our part to discuss some of the definitions given by famous sociologists. Unfortunately, there is no short-cut definition of Sociology so far. It has been defined in a number of ways by different sociologists, but no single definition of Sociology has yet been accepted as completely satisfactory. Auguste Comte, the founding father of Sociology, defines Sociology "as the science of social phenomena subject to natural and invariable laws, the discovery of which is the object of investigation...
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...something to work for you. Most of the benefit is in learning to create the spreadsheet not in actually using it. However, it’s a nice feeling to start the test by documenting things you know instead of starting by answering a question you don’t! Good luck and happy studying. By PMPExamPrep 1 CHEAT SHEET Part A: Process group and Knowledge Area Matrix from P 38 PMBOK 2000 Edition Process Groups Step 1: Fill in negative C0 Knowledge space with X (cells with I P E C^ Areas no processes). • Starting at the top X PIM X of Closing – go down 6 and over 1 S X X • Skip space in X T X X Closing and do “Down and up” C X X X • From top of Q X X Executing drop one and do 3 in a HR X X X row. • In inititating, block Comm X out all except Risk X X X Scope Proc X X Step 2: You need a way to remember which processes go where. My friend BT came up with some pneumonics to help. Write them down next to the Knowledge Area. (After a while you may not need these). Process Groups Knowledge Areas PPI ISSSS AAASS RCCC QQQ OST CIPA RRQQRR PSSSCC PIM S T C Q HR Comm Risk Proc X X X X X X X X X X X I X X X X P E C^ C0 X X X X X X By PMPExamPrep 2 CHEAT SHEET Step 3: Fill in the...
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...4 1.3 Scope 4 1.3.1 Scope of Project 4 1.3.2 Constraints and Assumptions 5 1.3.3 Risks 5 1.3.4 Scope Control 5 1.3.5 Relationship to Other Systems/Projects 5 1.3.6 Definition of Terms (if applicable) 5 1 Business Requirements 1.1 Project Overview Provide a short, yet complete, overview of the project. 1.2 Background including current process Describe the background to the project, (same section may be reused in the Quality Plan) include: This project is The project goal is to The IT role for this project is 1.3 Scope 1.3.1 Scope of Project The scope of this project includes a number of areas. For each area, there should be a corresponding strategy for incorporating these areas into the overall project. Applications In order to meet the target production date, only these applications will be implemented: Sites These sites are considered part of the implementation: Process Re-engineering Re-engineering will Customization Customizations will be limited to Interfaces the interfaces included are: Architecture Application and Technical Architecture will Conversion Only the following data and volume will be considered for conversion: Testing Testing will include only Funding Project funding is limited to Training Training will be Education Education will include 1.3.2 Constraints and Assumptions The following constraints have been identified: • The following assumptions have been made in defining the scope, objectives...
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...The Guide to the Business Analysis Body of Knowledge™ Version 2.0 Framework www.theiiba.org Introduction Purpose This document is intended to provide an overview of the framework developed for version 2.0 of the Business Analysis Body of Knowledge™ (BABOK™). Scope The term “scope” is used to mean a number of different things, but two definitions predominate: • Solution scope is the set of capabilities a solution must support to meet the business need. • Project scope is the work necessary to construct and implement a particular solution. When the BABOK refers to “scope”, the solution scope is meant unless we specifically say otherwise. The definition and management of the solution scope is central to business analysis, and differentiates it from project management (which is concerned with the project scope). Key Concepts Business Analysis Business analysis is the set of tasks and techniques used to work as a liaison among stakeholders in order to understand the structure, policies, and operations of an organization, and recommend solutions that enable the organization to achieve its goals. The BABOK is intended to describe and define business analysis as a discipline, rather than define the responsibilities of a person with the job title of business analyst (which may vary significantly between organizations). Business analysis may be performed by people with job titles such as systems analyst, process analyst, project manager, product manager, developer, QA...
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...CDC UNIFIED PROCESS PRACTICES GUIDE PROJECT SCOPE PLANNING Purpose The purpose of this document is to provide guidance on the practice of Project Scope Planning and to describe the practice overview, requirements, best practices, activities, and key terms related to these requirements. In addition, templates relevant to this practice are provided at the end of this guide. Practice Overview Each project’s product and/or service is unique and requires its own careful balance of practices, processes, tools and techniques, etc. to ensure the required work is completed as agreed upon by key project stakeholders. The sum of these along with the product and/or service to be delivered by the project is known as the project’s scope. Getting key parties to agree upon what is the scope of the project’s work is known as project scope planning. The practice of project scope planning is a key management practice for planning and delivering projects successfully. Project scope includes high level features or capabilities that the business team has committed to delivering to a customer as well as those they have not committed to delivering. Project scope is often defined by executive sponsor, steering committee, project sponsor, and the project’s customer with input from other appropriate stakeholders. Understanding and analyzing who project stakeholders are is an important early step in the scope planning process. Project stakeholders are persons and/or organizations such...
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...Table of Contents Table of Contents 2 1. Introduction 4 1.1. Document Purpose 4 1.2. Intended Audience 4 1.3. Project Background 5 1.4. Purpose of the Business Requirements 5 1.5. Business Goals/Objectives to be achieved 6 1.6. Benefits/Rationale 6 1.7. Stakeholders 6 1.8. Dependencies on existing systems 6 1.9. References 6 1.10. Assumptions 6 2. Requirements Scope 7 2.1. In Scope 8 2.2. Out of Scope 8 3. Functional Requirements 8 3.1. Actor Profiles Specification 8 3.2. Essential Use Case Diagram 9 3.3. Essential Use Case Specifications 9 3.4. Function Hierarchy Diagram 11 3.5. Function Definition Report 11 3.6. Business Rules 12 4. Data Requirements 13 4.1. Data Architecture 13 4.1.1. Domain Class Diagram 13 4.1.2. Entity Relationship Diagram 14 4.2. Data Volumes 14 4.3. Data Conversion 14 4.4. Data Retention and Archiving 14 4.5. FOI/Privacy Implications 14 4.6. Data Definition Reports 15 4.6.1. Domain Class Definition Report 15 4.6.2. Entity Definition Report 16 5. Non-Functional requirements 17 5.1. Security Requirements 17 5.1.1. Authentication 17...
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...Top 10 Project Management skills The top 10 project management skills Projects, by definition, have specific start and end dates. Other characteristics of a project include a defined scope, finite budget, specific end results (or deliverables), and assigned resources. Another characteristic of a project is that the work is unique. Even if one project is similar to another, it’s not exactly the same because circumstances change and things are always different when you’re dealing with people. One of the primary roles of managers is to manage the work process. While small projects don’t necessarily require much knowledge of project management or much project management discipline, as a project gets larger, there is more need to utilize formal processes and techniques. Different project management methodologies organize and structure these processes in various ways. The goal for this project management primer is to examine 10 basic skills of project management: 1. Define the project 2. Plan the work 3. Manage the workplan 4. Manage issues 5. Manage scope 6. Manage risks 7. Manage communication 8. Manage documentation 9. Manage quality 10. Manage metrics In general, if you can master these areas, you can succeed in most projects. Project work vs. project management Notice that the list doesn’t include analysis, design, testing, or implementation. Those who have worked on projects probably know that they typically include analysis and testing. However, there...
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