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Programming for Festival 2012

Programming Webinar Outline • • • • • • Festival 2012 Overview Preparing for tech and concert blocks Programming tips Concert hall diagrams and tech Chorus collaborations & additional performances Entering program info & recordings to web system

Submit your questions via web panel and mute your phone or microphone.

GALA Festival 2012 Webinar Introductions
Jane Ramseyer Miller, Artistic Director-in-Residence ADR@galachoruses.org Robin Godfrey, General Manager info@galachoruses.org Kathie Michael, Production Manager Events@galachoruses.org Check out the GALA web site for lots of Festival information at www.galachoruses.org.

Festival 2012 Performance Schedule

Boettcher Concert Hall Stage Diagram

Saturday, July 7 Evening Concerts and Events
4:00 pm – on-going 6:30-7:00 pm 7:30 -8:15 pm 7:30 -10:45 pm 8:45 -10:30 pm 9:00 -10:15 pm Live feed from GALA Festival Outdoor Stage Food and drink vendors, carnival party Festival welcome, video event Galleria Opening Concert I Boettcher Concert Hall Ensemble Concerts Ellie Opera House Ensemble Concerts Stage Theatre Opening Concert II Boettcher Concert Hall

Sunday, July 8
7:00 – 8:30 pm 9:00 -10:30 pm 9:00 -10:30 pm 9:00 -10:30 pm Songs of the Soul Our Legacy=Our Song Late-night Ensembles Late-night Ensembles Boettcher Concert Hall Buell Theatre Chambers Salon Stage Theatre

Monday, July 9 7:00 – 8:30 pm 7:00 – 8:30 pm 7:00 – 8:30 pm 9:00 – 10:30 pm 9:00 -10:30 pm 9:00 -10:30 pm Tuesday, July 10 7:30 – 9:00 pm 7:30 – 8:45 pm 9:30 – 10:45 pm 9:00 -10:30 pm

Evening Concerts and Events Mixed Chorus Singin’ in the Round Women’s Chorus Singin’ in the Round Men’s Chorus Commission Sing-Along Youth Invasion BlockBuster Late-night Ensembles Late-night Ensembles

Boettcher Concert Hall Stage Theatre Buell Theatre Ellie Opera House Chambers Salon Stage Theatre

Classical Masterworks Sing-Along Big Gay Sing I Big Gay Sing II Late-night Ensembles

Boettcher Concert Hall Buell Theatre Buell Theatre Chambers Salon

Wednesday, July 11 8:00 – 9:00 pm Closing Ceremonies 9:30 pm – on-going Closing Party

Galleria Grand Hyatt

Sunday, July 8 Chorus Concert Blocks
Boettcher Concert Hall
Morning Coffee Concerts

Buell Theatre
Tech Sun 7/8 8:00 am Concert Sun 7/8 9:30 am Coffee Concert Buell Theatre
Gay Men’s Chorus of Washington DC

Ellie Opera House
Tech Sun 7/8 8:30 am Concert Sun 7/8 10:45 am Coffee Concert Ellie Heartland Men’s Chorus

Tech Sat 7/7 4:00 pm

Concert Sun 7/8 12:30 pm

Block 1A Boettcher Chicago GMC

Tech Sat 7/7 10:00 am

Concert Sun 7/8 12:30 pm

Block 1B Buell Theatre Coro Allegro

Tech Sat 7/7 10:00 am

Concert Sun 7/8 12:30 pm

Block 1C Ellie Rainbow Women’s Chorus Tone Cluster quite a queer choir

4:15 pm

1:00 pm

Confluence:
Willamette Valley LGBT Chorus

10:15 am

1:00 pm

Portland Lesbian Choir Heart of America Men’s Chorus West Coast Singers

10:15 am

1:00 pm

4:30 pm

1:30 pm

Council Oak Men’s Chorale Seattle Women’s Chorus

10:30 am

1:30 pm

10:30 am

1:30 pm

Harmony: a Colorado chorale New York City GMC

4:45 pm

2:00 pm

10:45 am

2:00 pm

10:45 am

2:00 pm

Ensemble Performance Schedule - Saturday, July 7
Ellie Opera House
Tech Saturday, 7/7 3:45 pm Concert Saturday, 7/7 7:30 pm Block E1 Ellie

Stage Theater
Tech Saturday, 7/7 3:45 pm Concert Saturday, 7/7 8:45 pm Block E2 Stage Theater

Vocal Minority Lollipop Guild Texas Bathers Breve Influence TLC The Rock Creek Singers Hot Flashes Rochettes Insignia Sensible Shoes Captain Smartypants

Vocal Infusion Inner Voices 7th Son Canyon Echoes The UV Rays Illuminati

4:00 pm
4:15 pm 4:30 pm 4:45 pm 5:00 pm 5:15 pm

7:45 pm
8:00 pm 8:15 pm 8:30 pm 8:45 pm 9:00 pm

4:00 pm
4:15 pm 4:30 pm 4:45 pm 5:00 pm

9:00 pm
9:15 pm 9:30 pm 9:45 pm 10:00 pm

5:30 pm 5:45 pm 6:00 pm 6:15 pm 6:30 pm

9:15 pm 9:30 pm 9:45 pm 10:00 pm 10:15 pm

Ensemble Performance Schedule - Sunday, July 8
Chambers Grant Salon
Tech Sunday, 7/8 Concert Sunday, 7/8 Block E3 Chambers Grant Salon

Stage Theater
Tech Sunday, 7/8 Concert Sunday, 7/8 Block E4 Stage Theater

5:00 pm

9:15 pm

Nothing But Treble

5:00 pm

9:15 pm

Outloud
Orlando Gay Chorus

5:15 pm 5:30 pm 5:45 pm 6:00 pm

9:30 pm 9:45 pm 10:00 pm 10:15 pm

On Q Take Note! Menage Voices from the Heart

5:15 pm 5:30 pm 5:45 pm 6:00 pm

9:30 pm 9:45 pm 10:00 pm 10:15 pm

Cuddlers Bel Canto Sotto Voce Brotherly Love

6:15 pm

10:30 pm

Men in Harmony

6:15 pm

10:30 pm

Singing OUT! Ensemble Sensible Shoes & Captain Smarty Pants

6:30 pm

10:45 pm

Concert Block Overview • 30 minute set: entrance/exit time and all movement/transitions • Movement of piano or instrumentalist will come out of your set time • Stage set-up: grand piano, music stand and risers (3-4 ft deep, 5 levels high). Diagrams on GALA website. • On concert day: room to warm-up, holding space, enter SR and leave SL.

Tech Rehearsal at Festival • 15 minutes for your tech – likely the day before your set • Plan how you will use your tech time. • Stop and start songs, Sound check solos. Listen for balance. • Get a trusted buddy to give feedback on balance and sound • Take a buddy to monitor your time on stage – tech folks will help • Quickly walk through any movement on stage

Instrumentalists • Keep instrumentation simple – better yet sing a cappella or with piano • Prepare for unknowns in amplification and sound reinforcement • Mark Zwillig can assist with Instrumentalist lists. • A drum set available for rental in Buell Hall and Ellie Opera House • Remember you only have 15 min for your tech and sound check

ASL Interpretation • Choruses may elect to interpret your own set and interpreted sets will be listed on the GALA website for deaf patrons. • Choruses may bring their own interpreter or contract with an interpreter from the Denver area or from another chorus. • Download a list of ASL interpreters attending Festival on the GALA website.

Programming Tips • 23 minutes of music; less is better than more • Plan for applause - it takes a measurable amount of time. • Just under 200 performances in 4.5 days at Festival. Be unique! • Pick something simple to open to get the jitters out. • Present a distinctive identity for your chorus; mission-related; commission • Pick repertoire that works in the hall that you are performing!

Boettcher Concert Hall – 2,700 Seats

Ellie Caulkins Opera House – 2,225 seats

Buell Theater – 2,884 seats

Ensemble Performance Venues
The Chambers Grant Salon, an extraordinary space enclosed in original sandstone walls, is one of the late-night venue options.

Stage Theater – 750 Seats Ensemble and Youth Performances

Ellie Opera House Stage Diagram

Programming Flow • Plan some segues without applause • Make sure there is flow, balance, interest. • Be attentive to the text-related flow, contrasts, key colors, tempo. • Pace the set that will allow the audience to stay tuned in – there are just under 200 concerts at Festival in 4.5 days! • Many more recommendations on programming in Tips for Programming your GALA Festival Set.

More Programming Tips • Something that is a gift to the other choruses: commission, new work • Something that reflects original and innovative work • Something humorous and light • Select the right amount of challenge for your chorus • Help the audience develop a distinct sense of who you are in your presentation/visuals/movement as well as in the programming. • Movement should enhance the music, not overshadow

Collaborations and Shared Concert Sets
Quite a few choruses are collaborating with another chorus to perform a joint song together and a few are sharing sets. Build a relationship with a chorus from your region, across North America or on the other side of the world! Plan on shared rehearsal time together - and maybe a dinner to celebrate when you are finished!

Singin’ in the Round – Monday evening
• Women’s Chorus Singin’ in the Round (Stage Theater) • Mixed Chorus Singin’ in the Round (Boettcher Hall) Submit one additional piece – no longer than three minutes. Bring a banner to hold with your group.

Copyrights, permissions and recordings • Published music. You provide title and publisher. • Unpublished compositions: you must provide document from copyright holder with rights to perform and record the work at Festival • Concert blocks will be recorded. Delegates will be able to purchase downloads of all concerts via the GALA website. • Workshop session notes on GALA website – use them!

Submitting your Program & Tech info for Festival • Submissions will be on line and each of your users will have their own password to enter the system. • Turn in applications on time; start working on them well before the deadline! • You will be able to go into the system and see all the places your chorus is performing along with tech rehearsal schedule and location. • Ensembles will be linked to each parent chorus with an identical schedule.

Additional Performance Options
• Our Legacy=Our Song • Songs of the Soul • Big Gay Sing – Big GALA Idol • Outdoor stage during the July 7 Opening Festival Event (max of 25 singers) • Classical Masterworks Sing-Along with the Colorado Symphony Orchestra • Buell Theatre lobby between performances (small choruses or ensembles) • Shabbat service in Denver (arrive by Friday afternoon)

Misc Other stuff • Don’t overload your singers in terms of schedule. • Review your schedule NOW and let Jane/Kathie know if you find conflicts! • ADR can review your program set before you submit. • Collect repertoire! Take a pen and write in it. Find a penlight to take along. • Decide what volunteers you’ll need to get your chorus there: travel coordinator, scholarship coordinator, housing person,

Motivating and preparing your singers for Festival • Perform your entire set for an audience before arriving in Denver • Rehearsal room space will be available at Festival in two-hour blocks • Find a way for your chorus to communicate with your chorus at Festival • Require all singers to be present for tech and final rehearsal.

Instilling the Right Attitude • Don't come with ego and competitiveness • Prep your chorus to come with anticipation of being blown away, not of blowing everyone away • Don’t compare yourself to other choirs • Be prepared to experience the love from the audience

Festival 2012 Countdown Jan 2012 Fall 2012 March 18 March 29 May 1 May 1 Hotel registration opened Delegate early registration ends Music program and production software opens Rehearsal space requests due (posted in program on web) Music program, recording information, chorus intros and production tech info due Regular Registration ends (price goes up!) GALA Festival 2012, Denver

July 7-11, 2012

Festival Communication and Tools Webinars: Introduction to Festival, programming for ADs, housing info Festival Overview PDF: current downloadable from GALA website GALA Website: for updated Festival info and registration Festival Budget Spreadsheet: on website Tips for Programming your Festival Set: on website Festival Liaisons: Administrative and Artistic (Google discussion groups) Festival Mentors E-blasts Chorus Toolkit: to market Festival to your chorus Other suggestions?

Programming Webinar Outline • • • • • • • Festival 2012 Overview Preparing for tech and concert blocks Programming tips Concert hall diagrams and tech Chorus collaborations & additional performances Entering program info & recordings to web system Q&A

In the meantime, if you have questions you may contact: Jane Ramseyer Miller, Artistic Director-in-Residence, for question about Festival programming ADR@galachoruses.org 651-298-1954 Kathie Michael, Production Manager KathieMichael@aol.com (813) 990-9482

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