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Tertiary and Vocational Education Commission

1.0 Introduction:

Tertiary and Vocational Education Commission (TVEC) was established in 1991 under the provisions of Tertiary and Vocational Education (TVE) Act. No. 20 of 1990. It has been functioning under the purview of the Ministry of Vocational Training and Rural Industries as a separate unit up to December 1999.
The Presidential Task Force on Technical Education and Vocational Training recommended enhancing the capacity and capabilities of the TVEC in 1998. Accordingly, the Commission was re-established in December 1999 as a body corporate with additional powers on research and development and fund allocation under the provisions of the TVE Act. No.50 of 1999.

1.1 Vision
A Technical and Vocational Education and Training (TVET) system where all seekers of training will have equal access to the highest possible standards of TVET, that assures gainful employment globally

1.2 Mission

As the apex body in the TVET sector, we are committed to establish and maintain an efficient, effective and quality assured TVET system, which is relevant to socio-economic goals, and changing market needs.

1.3 Objectives
The general objectives of the Commission are:
a. Policy development, planning, co-ordination and development of the Tertiary Education and Vocational Education at all levels in keeping with human resource needs of the economy
b. Development of a nationally recognized system for granting of Tertiary Education awards and Vocational Education awards including certificates, and other academic distinctions; and
c. Maintenance of academic and training standards in institutes, agencies and all other establishments providing Tertiary Education and Vocational Education.

1.4 Powers of the Commission:
Under section 4 of the TVE Act No. 20 of 1990 read with section 3 of the TVE (amendment) Act No. 50 of 1999, the Commission is empowered:

a. To advise the Minister on the general policy relating to Tertiary Education and Vocational Education;
b. To ensure that the general policy with regard to Tertiary Education and Vocational Education is given effect to;
c. To co-ordinate the system of Tertiary Education and Vocational Education;
d. To submit reports to the Minister on the financial, staff and other requirements of institutes registered under the Act;
e. To make or pay, with the approval of the Minister, grants and subsidies to institutes, persons and establishments registered under the Act, in respect of any purpose authorized by a Development Plan;
f. To determine the facilities necessary to ensure the proper welfare of students and staff of all institutes and establishments registered under the Act;
g. To make rules;
h. To make grants and pay subsidies under contracts to private sector establishments h. to conduct specific training programmes in compliance with Development Plans;
i. To undertake research and development activities in Vocational Education and Training
j. To establish and maintain a labour market information system for collecting information for the purpose of planning and vocational guidance;
k. To establish and maintain systems for quality assurance in Vocational Education and Training including standards in respect of occupational skills, training programmes, testing and quality management systems, and
l. To do all such other acts which in the opinion of the Commission are necessary for or conducive or incidental to the attainment of the objects of the Commission.

2.0 The environment of the TVET system:

Sri Lanka’s TVET system is characterized by a multitude of agencies including training providers of public and private sectors, standards and curriculum development agencies and a regulatory body, which is the Tertiary and Vocational Education Commission operating under the purview of the Ministry of Vocational and Technical Training. National Apprentice and Industrial Training Authority (NAITA) and the National Institute of Technical Education of Sri Lanka (NITESL) function as competency standards and curriculum development agencies respectively.

In the year 2007, the Technical Education Development Project (TEDP), the successor to Skills Development Project (SDP), came into effect and it mainly concentrates on activities related to NVQ level 5 and above diploma level courses and setting up of the University of Vocational Technology for award of NVQ level 7 degree equivalent qualifications.
All these demand different roles to be played by agencies and partners of TVET.

2.1 Role of the TVEC:

Introduction of the National Vocational Qualifications (NVQ) framework and changes in the technological, social and economic environments has necessitated establishing a national policy framework for TVET and comprehensive development plan for the sector.
Also, with the introduction of the NVQ Framework in 2005, the TVEC will have a substantially larger role to play as the regulator, facilitator and the standard setter that will assure consistency and uniformity of delivery of TVET. As mandatory activities, it plays and will be playing the role of policy development, planning, coordination and development agency for the sector. As the certification body, it will have to closely monitor competency assessments of persons who follow courses at institutions as well as assessment of persons who have acquired skills in informal manner, through Recognition of Prior Learning (RPL).
TVEC’s role as the central agency for quality assurance of training is paramount. While working on mandatory activities, it will have to play its role in a way that increases benefits for clients of TVET viz. industry employers, parents, trainees and other relevant parties.

2.2 National strategy: policy statement “Mahinda Chinthana - the 10-year horizon development program” spells out its intention that the need The national strategy to develop TVET in Sri Lanka is Government’s commitment to work in partnerships with industry, training providers, lead agencies and all other stakeholders towards a common goal “to establish and maintain an efficient, effective and quality assured TVET system, which is relevant to socio-economic goals, and changing market needs” that is the mission of the TVEC.
The Government’s development of expanding and improving vocational education and training facilities in line with changing trends of national and international labor market requirements safeguarding dignity of all occupations (ref. Page 58 of the Government’s policy statement).

3. Environmental scanning:
The technique PESTEL analysis and SWOT analysis have done for analyse environment.
3.1 Swot Analysis
A SWOT analysis was also carried out to support the environmental scanning and outcomes of that exercise are given below.

|Strengths |Weaknesses |
|Mandatory Powers vested with the TVEC |Lack of publicity |
|Qualified and competent Staff officers and support staff |Lack of sector-specific training for the staff |
|Apex body status |Inadequate human resources |
|Adoption of Quality Management System to TVEC including |Inadequate physical resources |
|Implementation of 5s |Inadequate relationship with the industry |
|Executive order of Hon. Minister |Lack of fund for development activities |
|Ability to influence the labor market | |
|Adequate relationship with the Donor agencies –JICA, GTZ etc. and | |
|with the similar international organizations – UNEVOC, APSDEP | |
|Certifying body for quality assurance of the TVET sector | |
|Opportunities |Threats |
|Willingness to make links with TVEC by the international |International qualifications provided by the private |
|organizations |sector |
|Willingness to make links with TVEC by the donor agencies | |
|Opportunity to work with local and international consultants |Introduction of non- standard programs by training |
|To work in international organizations for short periods – Colombo |providers |
|plan, UNIVOC | |
|Establish of UNIVOTEC and CoTs |Segregation of training agencies into different |
|Integration of certification through NVQ |Ministries |
|Invoked interests of private sector to enter into TVET under | |
|liberated economy | |
|Reorientation of TVET as per national standards | |

3.2 PESTEL analysis
The technique PESTEL was used to identify the external environment with the view of identifying external environment variables in present and future. A summary of the outcomes of the analysis which may have an impact on corporate plan objectives are given below.

One of the main shortcomings presently faced by the TVET sector is the non existence of a National policy framework on the Vocational training in Sri Lanka. As a result, inconsistencies related to certification and duplication training delivery could be observed • Industry inputs are not fully used due to poor linkages with the industry • Lower social acceptance for technical and vocational education • Gender imbalance in enrolment • Due to the low level of industry participation, information gap causing difficulties in matching the supply and demand of training • Inability in meeting the demand of the foreign employment • Lack of awareness about environmental regulations • Frequent change of Government priorities • Limited allocated funds for research and development work in TVET • Poor implementation of Management Information System

4.0 Strategies
There are 05 goals identified by TVEC and following strategies have used to implement those goals.
4.1 Goal 1 - Formulate, review, update and implement TVET Policies
To formulate and review of the National Policies on Technical and Vocational Education and Training • Evaluate present policies in terms of currency and relevance and design new policies in association with stakeholders
To formulate and assist implement national and sub national level of plans for the development of the technical and vocational education and training sector • Growing industry sectors identified according to national reports and LMIS for VET plan preparation • Seek/solicit expert advice of lead training agencies and professional associations
To develop the priority training areas of TVET in public, private and NGO sector through financial assistance • Prioritized activities identified through VET plans and other research studies • Implement and monitor development activities
To conduct research into TVET sector • Appropriate research topics identified by a research committee
To obtain national and international assistance for sector development • Explore possibility of obtaining assistance • Prepare projects to seek funds from national and international agencies
To disseminate information on program implementation • Prepare progress reports

4.2 Goal 2 - Establish system for Quality Assurance of the TVET sector
To implement the national system of registration of training institutes • Mobilize regional network of resource persons to identify training institutes • Conduct regional level awareness programmes to attract training providers • Make use of electronic and print media • Introduce benefit packages to attract institutes • Improve efficiency & record keeping of institute registration process
To implement course accreditation program, and monitor the maintenance of standards by TVET institutions • Select & prepare suitable courses for accreditation • Provide guidance to instructors and managers of training institutions • Establish an accreditation assessor network • Improve efficiency of course accreditation process • Establish monitoring mechanisms to audit courses
To establish and maintain quality management system at all training institutions to ensure the quality of training • Make aware the training providers on process and way of maintenance of QMS • Monitor preparation of quality manuals • Audit QMS

4.3 Goal 3 - Establish an effectively implementable TVET qualification awarding system which has equal accessibility and uniformity

To develop and strengthen the NVQ framework to facilitate equal accessibility • Developing a uniform effective credit system • continuous improving and updating of NVQ framework
To develop an efficient, effective system for NVQ certificate issuing process • Develop a comprehensive software system – NVQ/MIS • Formulate an association for assessors with the representation from all parts of the Island
Image building of the NVQ framework through Social Marketing • Questionnaire survey among general public with a matrix to evaluate the responses • Promotional & awareness programmes • Commencing attractive vocational courses at training centers
To install ISO quality management system in TVEC

Conducting Internal Quality Audits

• Compilation of Quality Manual

4.4 Goal 4 - Develop and maintain a Labor Market Information System (LMIS), Education Management Information System (EMIS) and Geographical Information System (GIS) for TVET
To maintain an effective labour market information system • Collect, analyze LMI by using statistical techniques • Engage in newspaper survey and other research studies • Prepare and publish LMI bulletin annually • Prepare and publish TVET Guide annually • Prepare TVEC newsletter • Design a TVEC and LMI websites that carry all relevant information on TVET • Maintain computer systems
To establish and maintain Education Management Information System (EMIS) for the TVET sector • Arrange technologically advanced software and hardware in place for the EMIS

To maintain a fully equipped library with TVET information • A user friendly internationally bench marked library organized

To establish Geographical Information System (GIS) for TVET Sector • Design & develop GIS caters requirements of the TVET sector • Maintain geographic information base which gives current and effective information to make decisions by TVEC and the Ministry

4.5 Goal 5 - Development of Institutional Capacity of the TVEC
To improve and maintain the cadre positions • Manpower needs analysis held • Staff recruit as necessary

To develop and maintain current competencies of the TVEC staff • Conduct training needs analysis annually • Financial support provided to needy staff
To make available financial and physical resources for the TVEC

Vehicle fleet maintains in order

• Financial and physical resources forecast effectively
Establishment of Regional centers of TVEC • Branch offices established considering the training activities at regional level

5.0 Problems
Following problems identified when implementing developed strategies.
5.1 1. Formulate, review, update and implement TVET Policies
It is very easy to formulate, review and update policies. The training providers have implemented these policies. Therefore, it is very difficult to implement TVEC policies within the training institutes.
When developing curricular, receive incorrect data for the survey. So, decide wrong toccupation to develop curricular.

2. Establish system for Quality Assurance of the TVET sector
Following difficulties encountered when implementing above activities. • lack of competent resource persons • Very difficult to get service from trained persons • Some criteria is not accepted by training providers and reluctant to implement training according to the TVEC standards • Training providers established QMS but they do not maintain QMS

3. Establish an effectively implemental TVET qualification awarding system which has equal accessibility and uniformity

Implementation strategy for Goal 3 - Establish an effectively implementable TVET qualification awarding system which has equal accessibility and uniformity

No |Objective |Outcome/s |Strategies |Time Frame |Performance Indicator | | | | | |2008 |2009 |2010 |2011 |2012 | | |3.1 |Develop and strengthen the NVQ framework to facilitate equal accessibility |3.1.1 Possible entries to NVQ system from all formal & non-formal training/education systems |3.1.1 Developing a uniform effective credit system
3.1.2 continuous improving and updating of NVQ framework | | | | | |3.1.1 A sound credit system for NVQ level 1 to 7

3.1.2 Advanced vocational training system established in the country | |3.2 |To develop an efficient, effective system for NVQ certificate issuing process |3.2.1 Efficient and accurate methodology of awarding NVQ qualification |Develop a comprehensive software system – NVQ/MIS

3.2.2Formulate an association for assessors with the representation from all parts of the Island | | | | | |3.2.1 An effective user friendly NVQ/MIS system

3.2.2 An assessor pool fulfilling the assessment requirements | |3.3 |Image building of the NVQ framework through Social Marketing |3.3.1 Image built with a 60% rate |3.3.1 Questionnaire survey among general public with a matrix to evaluate the responses

3.3.2 Promotional & awareness programmes

3.3.3 Commencing attractive vocational courses at training centers |45%

|50% |55% |60% |60% |3.3.1 Success rate of 60% or above through matrix analysis for questionnaire outcomes

3.3.2 Concurrent programmes on NVQ

3.3.3 Conduct new courses that should be with high intake and pass rate | |3.4 |To install ISO quality management system in TVEC |3.4.1 Obtain ISO 9001:2000 certification and upgrading annually |20 Conducting Internal Quality Audits

21 Compilation of Quality Manual |

| | | | |3.4.1 Audit reports with corrective & preventive actions

3.4.2 Obtained ISO certification for TVEC | |

Goal 4 Develop and maintain a Labour Market Information System (LMIS) Educational Management Information System (EMIS) and Geographical Information System (GIS)

Present vocational education and training system in the country does not adequately meet the changing skills needs of the industry. It is mostly a supply driven and social-demand-oriented system.

Most courses are not developed so as to cater industry skills needs and therefore there is a gap or mismatch between what is demanded and what is supplied. As a result, the pass outs of training institutes face difficulties in finding employment at the end of training.

With the view of providing labor market signals to relevant parties, the TVEC will establish and maintain a technologically advanced LMIS supported with websites that will carry information on NVQ graduates, national standards, accredited courses and registered institutions etc. so that relevant parties may straightaway log into those websites and download required information. Current supply of jobs will be identified through newspaper surveys and other regular studies. It will publish publications regularly to disseminate Labor Market Information.

With the view of providing timely and accurate information for planning and decision-making, TVEC will establish and maintain an Educational Management Information System. It has been observed that getting information sheets by hard copies take much time compared to computerized systems. The respective training institutions will also benefit from the EMIS that carry information on students teachers, courses etc.

TVEC envision that it must have a fully equipped library with necessary facilities and reading materials. Hence, annual local and international publications will be available for reference at the library.

The table given below carries the relevant objectives, strategies, and key performance measures with regard to this goal.

Implementation strategy for Goal 4 - Develop and maintain a Labor Market Information System (LMIS), Education Management Information System (EMIS) and Geographical Information System (GIS) for TVET
No |Objective |Outcome/s |Strategy/s |Time frame |Key performance measure | | | | | |2008 |2009 |2010 |2011 |2012 | | |4.1 |To maintain an effective labour market information system. |4.1.1 Efficient and effective Labour Market Information System which caters for changing labour market needs. |4.1.1 Collect, analyze LMI by using statistical techniques
4.1.2 Engage in newspaper survey and other research studies
4.1.3 Prepare and publish LMI bulletin bi annually
4.1.4 Prepare and publish TVET Guide annually
4.1.5 Prepare TVEC newsletter
4.1.6 Design a TVEC and LMI websites that carry all relevant information on TVET
4.1.7 Maintain computer systems | | | | | |

4.1.3 Two LMI bulletins published,
4.1.4 TVET Guide published
4.1.5 TVEC Newsletters published 4.1.6 LMI website developed
4.1.7 Systems in good working condition | |4.2 |To establish and maintain Education Management Information System (EMIS) for the TVET sector |4.2.1 Planning and decision making process is done using information in the EMIS. |4.2.1 Arrange technologically advanced software and hardware in place for the EMIS | | | | | |4.2.1 A reliable and efficient EMIS in place | |4.3

|To maintain a fully equipped library with
TVET information | |4.3.1 A user friendly internationally bench marked library organized | | | | | |4.3.1 An efficient library provides information | |4.4 |Establish
Geographical
Information System (GIS) for TVET Sector |4.4.1 Make informed TVET decisions based on geographical information |4.4.1 Design & develop GIS caters requirements of the
TVET sector
4.4.2 Maintain geographic information base which gives current and effective information to make decisions by TVEC and the Ministry | | | | | | | |

Goal 5 Development of Institutional Capacity of the TVEC:

TVEC believes that capacity building of TVEC staff will strengthen the team spirit to achieve our goals setout in this corporate plan. It is necessary to identify new cadre positions and recruit them so that it will expand the current capacity and capability of the TVEC. Skills of current staff need to be improved in pace with knowledge economy and needs of programs of the TVEC. Financial and physical resources will be made available effectively that support implementation of development activities.

The table given below carries the relevant objectives, strategies, and key performance measures with regard to this goal.

Implementation strategy for Goal 5 - Development of Institutional Capacity of the TVEC

No |Objective |Outcome/s |Strategy/s |Time frame |Key performance measure | | | | | |2008 |2009 |2010 |2011 |2012 | | |5.1 |To improve and maintain the cadre positions |5.1.1 TVEC activities effectively assigned among the staff |5.1.1 Manpower needs analysis held

5.1.2 Staff recruit as necessary | | | | | |5.1.1 Positions filled and expected outcomes achieved
5.1.2 Programs undertaken as planned | |5.2 |To develop and maintain current competencies of the TVEC staff |5.2.1 TVEC capacity improved |5.2.1 Conduct training needs analysis annually

5.2.2 Financial support provided to needy staff | | | | | |Enhanced staff skills

5.2.2 Staff follow courses | |5.3 |To make available financial and physical resources for the TVEC |5.3.1 TVEC’s activites undertaken effectively |5.3.1 Vehicle fleet maintains in order

5.3.2 Financial and physical resources forecast effectively

5.3.3 Infrastructure maintains in good condition | | | | | |5.3.1 Development programs implemented without delay

5.3.2 Favorable work environment | |5.4 |Establishment of Regional centers of TVEC |5.4.1 Operational efficiency improved

|5.4.1 Branch offices established considering the training activities at regional level | | | | | |5.4.1 Branches established | |
5.0 Implementation:

This Corporate Plan 2008 – 2012 envisages to uplift the TVET system of Sri Lanka so as to provide training as required by the industry, which would ultimately enhance economic development of the country.

For each year, an Annual Implementation Plan will be developed taking account of five (05) goals and respective objectives of the corporate plan. It will be developed in a manner that pursues goals set forthwith. Physical targets will be set quarterly for each objective in line with budgetary allocations of the Government to make the Annual Implementation Plan a current and a real time document. Reaching of set targets will be closely monitored and corrective actions will be taken accordingly to make sure that set targets are achieved as envisaged.

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