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Function | Finance | Process Name | Verification of Vendors Invoices by External Party for Project Work | Sub-process Name | Sample Physical & Field work verification by Third party as per invoice submitted by vendor | Process Code | |

TABLE OF CONTENTS

Section | Contents | Page Number | I. | Process Owners | 2 | II. | Process Overview | 3 | III. | Process Details | 4-7 | IV. | Annexure and Formats | 8 |

PROCESS OWNERS

Particulars | Names | Contact No | Email ID | Process Owners–Location | | | | Process Owner– Corporate | | | | | | | | | | | | | | | |

II. Process Overview (Prepared by Ashish)

Objective | To define a standardized process for sample verification of physical/field work by a CA Firm as per invoice submitted by vendor | Scope | Assigning of work/Purchase Order to Vendor | Reference | Making payment to Vendor |

Customer | Output | Process | Input | Supplier | * Vendor/Customer * Finance | * Certificate of Adherence/Non-Adherence by Internal Auditor * Certificate of adherence/non-adherence to Quality issued by Quality Assurance Engineer * Defined Quality Installation/Mechanism Vendor needs to follow * Hefty penalties on vendor against non-compliance * Instill competition amongst Vendor community beneficial for SPANCO & Essel Utilities on a PAN India basis as orders will be issued to the best | * Identifying and assigning work to vendor as per specifications and terms and conditions mentioned in the PO-including clause mentioning a 3rd party audit (Internal Auditor responsible for material supplied & services provided) * Within 7 days of completion of work vendor must submit invoice with soft copies for back-up and other documents required from time to time which has to be certified by user department * On submission of invoice by user dept. to

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