...Academic and Personal Development E-mail Communication Comparison 8/14/2013 R S A Comparison of Two E-mails Communication If both emails are compared then it is found that both of them are not perfect by many aspects. These emails do not provide strength to the sender and receiver’s relationships because of a number of mistakes. The medium of communication between sender and receiver is text or written (e-mail) which is a common medium of business communication in these days. The purpose of the communication between sender and receiver is to fix a meeting in a future date for next orders to be supplied by the sender and to satisfy to the receiver that his previous orders are being completed and will be sent to him on time. Moreover, if some items are required or needed on urgent basis then these can also be supplied on specific date to the receiver mentioned by him. Both e-mails have been written for business objectives so these are business emails and not personal emails (Romkema, 2012). In these two emails many barriers can be found at first sight, when read. The first very bad thing in both emails is missing of subject line which is a necessary requirement for writing an email because subject lines are headlines always present in any text communication as well as in email communication. The second barrier in both emails is that these emails have more than two points per email while for better understanding and clarification of the subject matters there must be...
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...problems of written communication have been present for centuries. It has become ever so apparent today in the time of email communication. Email communication creates a backbone of today’s communication both personal and professional. 1Accordin to email statistics report from Radicali group there are 4,3 billions of email accounts and 191,4 billions of emails are sent every day. Despite their crucial function, emails are often incorrectly interpreted or misunderstood. Specialists agree that 2only a small percentage of communication involves actual words; 7%, to be exact. In fact, 55% of communication is visual (body language, eye contact) and 38% is vocal (pitch, speed, volume, tone of voice.) This means that 93% of message is taken from how a person uses voice, body and non-verbal communication. This fact demonstrates why email is very limited form of communication and why it is necessary to adjust communication while interacting via email. Written communication generally increases the likelihood of conflict and miscommunication. Studies have shown that some 44 percent of e-mails are incorrectly interpreted in some way by the receiver of the message. So what can be done to enhance clarity of emails and decrease the likelihood of email being misunderstood? There are several principles that should be respected while writing an email. First of all I would like to mention is to keep the message short, clear and specific. People are overwhelmed by all kinds of emails every day therefore...
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...Approaches to visual communication CDG 218 July 18, 2011 Visual Communication TV & People Emails Web Design Visual Communication In maintaining effective communication, utilizing visual communication is an important part of advertising and/or expressing ideas without actually saying them. Visual communication can be best utilized in a classroom. Shapes and colors, charts and graphs, and cartoons and illustrations are examples of approaches to visual communication. Visuals of business progress or digress should be clearly communicated through any visual communication that relates to the operation of the business. Visual communication can be learned and is used at an early age. In this paper, the three different approaches to visual communication that I chose were TV & people, emails, and web design. I will be discussing why each approach is effective in communicating my message, and which approach I feel is the most effective. The first approach I am going to talk about is TV & people; the message is TV & people given alone with a visual (picture) of a man and his dog watching TV. When I saw that picture I automatically remembered that television as already stated is easy means of visual communication, because you can see what is happening. The second approach is emails the message is managing emails efficiency with a visual (picture) of a mailbox with a boy covered with a bunch of mail in different colors. Emailing is an effective approach in communicating...
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...Communication paper Venson Bonds HCS/490 Health Care Consumer-Trends and Marketing June 2, 2014 Eboni Green Communication paper Introduction The use of Email in the Health Care Industry Email is a form of communication that is provide through the use of internet, which allows a person to send and receive information from a different location. The use of email is very popular when people need to send a message to someone or someone needs to give them a message. Email messages can pertain to anything from send messages to and from family and friends to health care providers. In this paper we will briefly discuss the how email is used in the health care industry. The topics in discussion will focus on the following topics. • One benefit to the patient •One aspect relating to the values and importance of maintaining patient confidentiality when using this method of communication. •The reason why this mode is an effective means of communication between consumers and providers. • How does this form of communication differ from others. • How might media and social networking change communication in health care. • How is this type of communication used to market health care products or services, if applicable. Communications Paper One benefit to the patient Email can benefit patients in many ways; patients can use email to send messages to their medical providers and also receive messages from their providers such scheduled appointments, cancellation of appointments...
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...Effective Communication in the Workplace Effective communication in the workplace is critical to the success of any organization. Effective communication is a skilled art that involves both the speaker and the listener to successfully get information from one to the other and be able to completely understand each other. It is useful to solve problems and promote teamwork. Unsuccessful or poor communication can cause a company to waste a lot of time and money. It could also cause a company to lose its morale and cause them to have no desire for teamwork. What is effective communication? One could say it is communication by the exchange of thoughts, messages, or information, by speech, signals, writing, or behavior. In the workplace this is applied to all job tasks. Communication is the ability to transfer information from one person to the next. As companies become more diverse, they will need to step up and exhibit they have strong communication skills. Having diverse cultures in the workplace could cause poor communication, but if they start now working to improve this it will lead to better work environment and happy employees. Also, the traditional work force is no longer Monday through Friday from 9:00 to 5:00. Meetings are often held via internet video conferencing and email is often the primary form of communication. So, if a company does not understand and recognize the need for effective communication it is setting itself up to fail. Chester Barnard, a telecommunications...
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...communication channels Communication Channels How we take care of patients now involves many different individuals and organizations, both internally and externally, and they all need to share patient information amongst one another to properly manage their care. With this, there is a great interest in using information and different communication technologies to support these health services (Coiera, 2006). Some of these communication technologies include: phone, fax, email, and voice. This paper will be taking a look at some of these technologies and they will be compared and contrasted based on some of our health care organizations. Phone, fax, email, and face-to-face communications within a health care organization like Tri-County Mental Health can have its advantages and disadvantages. Communication services can run on different communication devices. Examples of devices include the telephone, fax machine, and personal digital assistant (PDA). Different devices are suited to handle different situations and tasks (Coiera, 2006). Telephones are one of the commonest two-way synchronous channels. It is the nature of synchronous communication that it is interruptive, and these interruptions may have a negative impact on individuals who have high cognitive loads (Coiera, 2006). Messages are structured to achieve a specific task using available resources to suit the needs of the receiver. Informal messages, which have variable structures, include voice and e-mail...
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...successful. This is why communication is vital to the organization. With communication, employees can coordinate their efforts with other employees and managers to make their hard work seem almost effortless. One of the biggest reasons a company fails is ineffective communication among employees as well as supervisors and upper management. If the staff has not been made aware that there is a goal to attain, they certainly cannot contribute to accomplishing it. Several methods of communication exist to efficiently communicate within any organization. In my organization, emails messages are largely used to communication inside and outside of the organization. Although, email is somewhat informal, it is the quickest and most effective method of sending and receiving messages and they can also be considered a formal method of communication, depending on the contents and whether or not there is any formal correspondence attached. Email can involve one-to-one communication, but it also supports one-to-many transmissions in which the same message can be sent to lists of people (Reddick and King, 2001:24). Scheduling conferences and meetings, changing policies and procedures, keeping employees and staff apprised of any changes, and sending and receiving formal documents are just a few of the things email is used for in my organization. Email also works tremendously well when collaborating on a project. However, emails should only be used for quick messages or communication among staff members...
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...Effective communication report Good news communication medium recommendation Michael Matral - 5836921 ELA- Kate Wilkie Introduction Effective written communication serves as a vital tool in any business but particularly small business. It helps to foster a good working relationship between management and staff, which can in turn improve morale, productivity and efficiency (Grinder and McMaster, 1993, p12). When communicating a good news message, the receiver needs to clearly understand what the good news is and why it happened. This can be achieved in varying levels of detail via the use of the appropriate communication medium. This report will examine 3 of these mediums and which situation is best for their use, that being email, verbal/AV presentation and posters. Recommendations for the most appropriate medium for this message will be made at the end of this report. Analysis Skills associated with verbal communication such the words chosen or the tone used are also important when communicating messages especially those of an urgent, important or sensitive nature. Professional messages avoid the use of Instant Messaging contractions such as ‘LOL’, ‘ROFL’ or slang like ‘totes’ (Markel, 2012, p101), but this doesn't mean a cold serious tone either. Strive for an inclusive conversational...
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...Effective Communication Lynnette Johnson HCS/325 October 4, 2010 Rosemary Thuet Effective Communication In this paper I will be discussing effective ways to communicate and what types of communication is effective and what communication can be ineffective. Electronic communication is an effective way to share information and ideas. The conversation or the information can be shared with a wide range of people all over the world. Information can be sent to a computer then the information can be saved on a disk or on your hard disk so that you will be able to access the information either now or years from now. Electronic communication can become ineffective when the security becomes breached. There are people who hacks computer systems for a living which can mess up your computer. The hackers can put a viruse in your email and when you open it your files and computer becomes infected. Different types of viruses can be hard to catch. Electronic communication can also be ineffective when it comes to email privacy. Emails is data that travels through several different routers before the receiver, receives it. This makes it easy for someone to mess with the email while in route to the receiver. When an email is being sent and it is traveling through several different routers the email can become lost when one router is overloaded with data it can take a while before you can get your messages. Video conferencing is another effective way to share information...
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...Business Communication Trends Melisa Sida University of Phoenix 12-4-2010 COMM 285 Florentino A. Lopez Business Communication Trends Communication in the home health work environment is very important. Effective communication is vital to the well being of a client. An effective communication system plays an important role in the management/employee relationship; employee/client relationships and the overall role of the agency within its own community. The home health business is particularly prone to growth and diversification. Communication plays a vital role in the day to day functions of the home health industry. Communication is used to relay information pertaining to a client’s care and needs. Employees use communication to express a problem within the work or home environment. Problems become resolved when there are no barriers in communication. None of this is possible without an effective business communication system. In previous years businesses communicated with clients and employees by means of the postal service or memorandums to inform of any new or upcoming information regarding the agency. Often face-to-face meetings were conducted and closed with handshakes. Memo pads or sticky notes were used to relay messages left for other individual staff members or to make notes on certain cases. A reminder list was utilized for tasks needing to be completed. Business communication entailed sending memos, writing business letters and so...
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...Analyzing Messages Using the “Basic Communications Model” provided by University of Phoenix, students can analyze personal or professional communications they receive. “Every communication, whether it is real-time, such as with a face-to-face meeting or a telephone conversation, or asynchronous, as with email or fax” involves the same basic components (University of Phoenix). This paper will show how this model applies three such messages, received via email in two different virtual environments. One from an email account used for both personal and professional emails, and the other being a company sponsored website that employees are required to access at Murray County Emergency Medical Services (MCEMS). “Ninth Brain” Communications MCEMS requires employees routinely to visit a website, called Ninth Brain, to access company messages and individual emails. Each employee has his or her own personal code to access information. However, some messages are posted so that every employee can read them and gain a better understanding of company announcements, such as employee scheduling. A section, also available, has a discussion forum, where employees and management can publically post “conversations” for the benefit of every employee. Emails can be sent to a single person or multiple people. Recently, a message went out to every Field Training Officer (FTO) advising them on a mandatory meeting that they needed to attend. The purpose of the message was to inform all...
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...Business Communication Trends COM/ 285 January 29, 2012 Jennifer Buchholz Business Communication Trends Business communication plays an important role in the success of any organization. It is a vital part of how employees in an organization carrying out their daily activities. Business communication has come a long way, from the days of telegram and mail delivery that took weeks to reach the intended party to the evolution of emails, instant messaging, and video conferencing that is almost instant. In today’s fast pace business world, technology has provided companies with the tools necessary to communicate effectively. “Technology makes communications across the globe seem much closer. Today, office employees are expected to know how to navigate through the Web and to use word processing, e-mail, spreadsheet, database, and presentation software”( Kitty O. Locker, Donna S. Kienzler, 2008, pg 14). There are different forms of communication that are used within an organization. These forms varies from face-to-face or phone conversations, informal meetings, presentations, e-mail messages, letters, memos, reports, blogs, text messaging, and the local intranet. I am employed at the University of Phoenix as an Enrolment Advisor and communication plays an integral role in how I carry out my job functions. In my day-to-day functions I rely on many forms of communication to receive and provide information. The form of communication that I use depends on whether I am communicating...
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...Darek Priddy Bus 100 Donna Kilgorely FuNdamentals of effective communication in the workplace Darek Priddy Bus 100 Donna Kilgorely FuNdamentals of effective communication in the workplace 10 May 2014 In my job field effective communication is a must. I am a contractor that works for the government in the military aviation department. Without effective communication our work would cause for injury and possibly death to aircrew. Every day we use different forms of communication. Email, phone, verbal, written, and even visual communication are the types we use. Every morning when I get to work the first thing I do is check my emails. I receive emails from my supervisors, engineers, and the night shift supervisor. My supervisors usually send emails in the morning explaining in brief detail what the morning meeting will be about and what the day’s work will be like as of then. The engineer’s emails usually consist of what type of testing will be done on the specific test article. The night shift supervisor’s email consists of how night shift went, work that was done, and a pass down on things that were not completed. We have a work cellphone on us at all times. Anytime something urgent comes up where it cannot wait for email or to find the person we use the cellphone. We usually use these when we are trying to fix and aircraft that’s trying to fly right at that moment. Verbal communication happens more so than any other type. We use verbal in all our meetings...
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...Identify channels for business communications • Evaluate credibility and validity of sources of information. • Develop effective arguments The information addressed within our Weekly Reflection will provide direction for effectively distinguishing between formal and informal business communication channels. In addition, Learning Team A agrees that identifying the proper business communication channel will ensure the appropriate channels are used and messages are transmitted efficiently through the communication process. Lastly, Learning Team A will also address how the weekly topics relate to our field of business. Team A: Identify channels for business communications In efforts of identifying the various channels for business communication Learning Team A was able to relate to and understand collectively the various forms of communication used within business. We all share the common fact of possessing secure employment; however, the areas of business vary from entrepreneurship, management, and the medical field. Considering our areas of employment differ with regards to the area of business in which we all specialize in, they all come down to the some of the same channels for business communication. Two primary channels of business included face to face and email communication. Within entrepreneurship, management and the medical field utilizing the benefits of face to face and email communication is most effective. In the area of patient...
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... Assignment 3: 10 Cs for Writing Effectively Email Problems After reviewing the Bobby Johnson email (Page 111 in the text book), several communication problems were discovered. They are discussed in the succeeding paragraphs. The first communication problem is (Complete this paragraph.) The second communication problem is (Complete this paragraph.) (Continue in this exact fashion until you have exhausted the problems.) Email Rewritten In order to improve the email, it is rewritten below considering the 10 Cs for writing effectively. (These are found on page 110.) (Rewrite the email so that it communicates more effectively.) Amended Email Reviewed The paragraphs below identify where and how individual Cs were used in rewriting the email. The first C used was _________ (Name the C. Then describe where in the email it was used and explain how it changed the effectiveness of the email.) The second C used was _________ (Name the C. Then describe where in the email it was used and explain how it changed the effectiveness of the email.) (Continue in this exact fashion until you have exhausted the Cs that were used in the rewritten email.) Effective Messaging The following paragraphs describe the strategies used for composing more effective messages. (112—115) The first strategy for composing more effective messages is ________ (Identify the strategy and briefly describe...
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