...Event Planning – Questions To Answer Before You Begini 1. Do you have clear goals for staging a special event? Is the purpose to raise money? Assuming one of your purposes is to raise funds, it is important to determine when the funds are needed and what your financial net goal is. The strategy to raise significant dollars will be considerably different than one to generate a few hundred dollars. As a basic rule of thumb, match the event to your financial needs and timeline. Is the purpose to generate new donor prospects or volunteers? In most successful fundraising events, one of the goals is to attract new volunteers and money to support the organization. Otherwise you may be redirecting money previously given to the organization through other avenues and overtaxing current volunteers. Is the purpose to increase public awareness of your organization? If you want to increase the visibility of the organization, the event should be held where many people are exposed to the name and mission of your organization and great efforts should be aimed at good media coverage. Is the purpose to bring attention to your cause or mission? Too often the population served by the organization is confused with the audience for an event. Although the two should be compatible with regards to the basic values of the organization, the audience of your event may be significantly different than the clients you serve. David Nelson, author of Getting the Payoff from Special Events, distinguishes between...
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...Homework #1 Part 1 05/08/09 Part 1: From the text Professional Event Coordination, answer question #3 on page 25 in the Exercises in Professional Event Coordination section. The minimum required length for this part is two pages. Include all six components of the “six A’s” including Anticipation, Arrival, Atmosphere, Appetite, Activity, and Amenities in detail. Each section should be 1-2 paragraphs. Include an introduction and summary paragraph tying them together. A pharmaceutical company exhibiting at a medical convention trade show in your city wants to host an off-site evening hospitality reception for 200 of their best customers, featuring a theme that celebrates the local culture. The pharmaceutical company is proud to host a hospitality reception to thank their customers and their workers for their services. Not only is this for the people a part of this company but is intended for everyone as well. However, this specific event is mainly designed for everyone to share their experiences and motivate others to wanting to pursue the medical field. The best part of any event is the anticipation of it all. Thinking about who will be there, what the environment will feel like, the food that will be catered, the activities that will go on, and the souvenirs are all part of what gets an event planner excited when creating events. Lights, camera, action! The pharmaceutical company is excited to host an event providing to their customers. The anticipation will be built by...
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...Overall Event Planning Event Directors, Organizing Committee, Treasurer Define goals and objective Budget Documentation/record keeping Concept development Before the day of the event Publicity (see below) -- hugely important! It can make or break an event. Route Planning and Marking (see below) Check-in, Start / Finish Area Planning (see below) Participant Recruitment / Registration Morning of the day of the event Check-in Maps and cue sheets Goodie bags (T-shirts, pins and patches, etc.) Refreshments Entertainment Volunteer support Event/Course Plan the course(s) [this may take special skills] Permits, and permission Communications Emergency Service, first aid, rider assistances Check-points / rest stop Finish line Post-event program Entertainment Prizes/awards Fundraising Incentives (tiered price structure to encourage more fundraising.) Follow-up Reports and accountability Sponsorship Coordinator Develop sponsorship package Recruit major sponsors Recruit lesser sponsors Solicit in-kind donations Publicity Coordinator Develop news releases, articles and advertising Media partners Print media Major Neighborhood Organizational newsletters Broadcast media Electronic media (Internet) Printed materials Distribution Direct mail Past participants New prospects Organizational partners (clubs, civic, service, youth, etc.) Other events and venues for getting the word out Participant Recruitment Coordinator Developing forms...
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...special event. 1. Ordering: linens, food, etc. 2. Set up - cleaning floors, set up tables, chairs, putting on linens, table settings, etc. 3. Payroll - It is necessary to have at least 2 chefs, wait staff, bartender, security, coordinator 4. Making sure your event goes smoothly is what we call "behind the scenes" and this consists of things you may never know go on. For instance, is the cake arriving on time, is the food order correct or perhaps something is missing, the DJ needs to have the list of songs and know the order of event, restrooms need to be supplied regularly, spills need to be cleaned up right away etc. 5. Clean up - Kitchen to be completely cleaned, All dishes/silverware/pots/pans to be cleaned, all linens removed & sent out to be cleaned, all tables and chairs moved to clean floors and polish, bar area to be cleaned etc. 6. Utilities - The A/C units have to be set at about 65 degrees with all the people in the room. Lights, ovens, ice machine, etc all adds us tremendously! 7. Overhead - Rent, advertisement costs, print costs etc. It is a misconception that the price per person is just the food. In fact, that can't be farther from the truth. Remember too that when you go to a restaurant to eat, you are there only 20-30 minutes and sharing the restaurant with others with no DJ. A restaurant is priced with the conception that they turn over guests in 20 minutes on average (if they didn't they would go out of business fast)! But with an event, you and...
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...Event Planning – Industry Analysis Endra Newell Overall Summary Event planning is the organization, preplanning and preparation of countless details required for an event as well as the management of these details during the time the event actually occurs. It is the event planner’s responsibility to ensure all details of the event are being managed from selecting the appropriate venue to ensuring all invitations are printed and sent. They are accountable for the event running smoothly and effortlessly on the host’s behalf. History and Evolvement About 30 years ago, event planning was a service that the average person did themselves without seeking assistance from a third party. Event planning was indeed a service utilized more so by the wealthy and/or successful corporations. Fast forward to present day and an event planner has become more of a necessity than that of a housekeeper or nanny. The demand for such a service has increased due to time constraints of an individual, recognition of the industry amongst the middle class and the lowering cost associated with the use of such a service. This service is looked upon as one that eliminates the hassles and headaches of putting a tremendous amount of effort into planning and executing such events without enjoying yourself in the long run. According to the Bureau of Labor and Statistic, employment of event planners is expected to grow 20% from 2006 to 2016. Threat of New Entrance The event planning industry...
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...Event Planning Marketing Plan Executive Summary Premier Event Guru is a unique Event Management firm in the region with an emphasis on complex event design and management. Our events are intended to evoke an emotional connection through face to face interaction that inspires lasting memories. The company is headquartered in Northern Virginia and mainly serves customers in the Washington D.C Metropolitan area. Our organization will primarily provide event planning services for product launches, meetings, conferences and private celebrations. For these types of events, PEG will coordinate the planning of the event, choose a location, coordinates logistics, and ensure a smooth flow of the event. The company will also provide details such as catering, setting tables at correct times, entertainers performing for their contracted time or valet being adequately staffed. The mission of Premier Event Guru is to provide corporate customers and other executive excellent event planning services. Our main purpose of doing business is to help our prestigious clients achieve their objectives. With this purpose in mind, our team works diligently to ensure we exceed our customers' expectations. The corporate market for event management is steady and profitable. Even in times of economic downturn when some companies are cutting back, others still have product launches and will still need a professional company to organize these events. In summary, the need for corporate...
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...EVENT PLANNING FINAL Antonio Mazzone Professor Roy February 3, 2013 TWO DAY MICROSOFT CONFERENCE Tuesday February 14, 2013 1st Meeting Time Activity 7:00 A.M. - 8:00 A.M. Breakfast 8:00 A.M. Room check: beverage, AV, tables/chairs 9:00 A.M. Photographer, videographer meeting 10:00 A.M. Security in place Speaker dry run: Speaker schedule 11:00 A.M. Voice mail to the staff person 12:00 A.M.- 1:00 A.M. Review special event line-up: entertainment Need prep room, food service, special needs/décor Lunch : AmericaFood 1:00 P.M. Brief meeting 2:00 P.M.-5:00 P.M. Special Event setup: band, décor, banquet/dining tables, food service 5:00 P.M. Event End References: Moran, J. S., (2004). How to Start a home-based Event Planning Business. Guilford, Globe Pequot Press. TWO DAY MICROSOFT CONFERENCE Tuesday February 15, 2013 2nd Meeting Time Activity 7:00 A.M. - 8:00 A.M. Breakfast 8:00 A.M. Room check: beverage, AV, tables/chairs 9:00 A.M. Photographer, videographer meeting 10:00 A.M. Security in place Speaker dry run: Speaker schedule 11:00 A.M. Voice mail to the staff person 12:00 A.M.-1:00AM. Review special event line-up: entertainment ...
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...Portfolio Willie Nelson BUS/211 May 02, 2016 Joseph Clark Business Portfolio The type of business that I chose to create is an event planning company. The name of my company will be Classic Creations Event Planning Co. Our home office will be based in Memphis, TN but we will also travel where we offer destination events. The event services we will offer will include everything from venue setting and decorating to music and entertainment scheduling all the way to hair and makeup for any occasion such as the classic birthday bash, to an extravagant baby shower, to the exclusive company symposium. We will take the stress out of planning your ultimate soiree! Business Organization The organization of my event planning business, Classic Creations, will consist of an event director and several different coordinators that would handle certain aspects of each event such as the program, the venue, equipment, promotions, officials, hospitality, and merchandising. I would also have a receptionist/store clerk to tend to the office and a personal assistant. Some people would hold multiple coordinating positions and all are based on experience and qualifications. Potential Ethical Issues There are several legal and ethical issues that can cloud any event planning business. Honest company representation and intellectual property are two of the most consequential ethical issues. Honest company representation is important because you...
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...Banquets have hit the event mainstream again. The nation’s love of good food, good drink and a glamorous atmosphere has lead to this indulgent communal feast dominating the events sector. And with good reason! Banquets are popular because they effortlessly give an event a focus, whether it’s a party, a ceremony or a dinner dance. The act of sitting and dining brings people together to feast and chinwag, offering somewhere relaxed and natural for people to network at ease. But how do you pull off a truly spectacular banquet when so many of them are being thrown? How do you make yours stand out from the well-dressed crowd? In this guide, we’re going to highlight everything you need to know in order to pull off a magnificent banqueting event – and how you can make yours as memorable as possible. Juggling the various tasks that come with organising a banquet can be a serious undertaking; so careful consideration and planning must be implemented from the onset of the process. Planning a Banquet: The To Do List Consider this guide your comprehensive banquet planning to-do list. Each of the below sections are aspects you need to consider during the planning process. Click on the buttons below to find out more about each section. How to Manage Your Banquet Budget Keeping to an event budget is crucial to planning success. Whether you’re a seasoned event professional, brand new to the industry, or have simply found yourself planning an event for your company or social group...
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...legal requirements that an event organiser has to take into account. Include at least one Act of Parliament for each section and show how the Act affects event planning. | Explain why it is so important to get these aspects of the event right and the consequences of getting it wrong. | Outline a specific example of one aspect of this requirement that might be important when running an event | Health & Safety | The health and safety is a legal requirement which is extremely important for the event organiser in order to make sure that all attendees are within safe environment during the event. There should be first aid kit available in case someone gets injured so the general medical health can be provided. The Health and Safety Act is the primary piece of legislation covering work-related health and safety in the UK. The event organiser has to take this into account and make sure that everyone who is involved in any of the event activities is also following health and safety regulations. The Health and Safety Act affects event planning as it requires extra time for the event organiser to make sure that everything is covered and the event attendees are completely safe. | It is important to get health and safety requirements right because it will show how much the event organiser really cares about health and safety of the guests and employees. Taking into account this legal requirement will reduce chance of accidents during the event. As long as the event organiser plans everything...
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...Event Organiser: Role- Event organisers are important when it comes to business events needing to be planned. The effect of a bad event could destroy a business’s reputation. The even organiser’s job is determined by what event they need to organise and who it’s for. Type of event In house event for staff: These are members of staff who currently work for the event management organisation. The kinds of events staff may be involved in working at are staff parties or internal training event or even business meetings. Organisation Conferences: This event involves other businesses or organisations attending conferences. Some examples of different organisational conference are national and also business conferences, training or networking events, exhibitions. Public Events: A public event is an event that is open to people in the general public. An example of a public event is a charity fundraiser or open day. Tasks performed Find the venue: An Event Manager must ensure that they find and secure a venue for their event. They would also need to know the day and time of the event; they would also need to know the capacity of the venue so they can make sure they have adequate space for their guests. Confirming Attendance: An Event Manager must make sure they have a confirmed number of guests; so they can base all the other plans and decisions upon how many guests they are expecting. However they should also consider the possibility of guests taking long to respond. Setting...
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...How To Plan A Social Event Miranda Morales AIU Online Abstract How to plan a social event is complex and very stressful. In this how to guide it will help you how to plan a great social event without stress and fun to enjoy. Party planning is very exciting for creative people who love organizing and fun.so if your one of those people than read this as a guide line. How to Plan A Social Event There are step to planning a social event and it is real simple. There’s budgeting, guests, entertainment, refreshments. It sounds like a lot but when I explain it trust me it will put your mind at ease. Budgeting is a good foundation to start for any party. When budgeting think of how much you want to spend and make it a reasonable amount not like 50 dollars a good amount. When budgeting it’s always good to have the money already and check prices on what you want at the party and how many guests you plan to attend. Guests are an important part to planning because you need guest for a party. When inviting guests write a list first of whom you want at the party. When writing the invitations be sure to put R.S.V.P. and your number that way you can get an idea and plan for a little extra people because some people with bring a friend or someone. Make sure you have a big enough space for all of them. A Place is big part of the budget because if you have like a lot of people coming and if you want dancing you need a big place and a big dance floor. So before the date of the...
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...2.0 TABLE OF CONTENT Title Page 1.0 Title Page 1 2.0 Table of Content 2 3.0 Introduction 3 4.0 Brainstorming 4 5.0 Planning Stage 4-5 6.0 Implementation Stage 6-7 7.0 Evaluation Stage 7 8.0 Lessons Learned 8 9.0 Appendix 9 3.0 Introduction During the six weeks sessions on 2 November, our group members were engaged in organising an event relating to the charitable involve the steps of planning, implementation and evaluation. We took part in the charitable event actively to work as volunteers and visited to Glory Days old folk home at Jalan Vermont Georgetown, Penang. The main purpose of this event we had organized visit to old folk home is investigate and understand some old folks’ daily habits or activities. Otherwise, we organized this charitable event in order to contribute our helping hand as volunteer to involve some activities of charity such as celebrate birthday and hair cutting task for those old folks in need and not merely complete our assignment task without sincerely. The old folk home formerly known as Glory Home which established since 1988 year. Glory Days is a trustable old folk nursing home that provides the services of home care for the aged, ambulatory handicapped, bedridden...
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...Monash University Festival and event assignment one Shenzhen International Food festival carnival Name: Yundie Li ID: 21546037 Word count: 1496 Unit code: MGW2200 Tutor name: Rumi Ramkissoon Unit co-ordinator’s name: Judith Mair Date of submission: 26/08/2011 Executive summary It is planning to use foods festival as an example to build event concept, and detailing the purpose, process and the risk of the international food festival. The purpose of this report is developing a concept of event and outlines the timing, location, venue and season. It aims to build up an international food festival which located in Shenzhen, and it will be hold during the period of Chinese spring festival for attracting more local people and tourists, furthermore, the purpose of this international food festival is reunion for family activities, culture, attracting more people come to Shenzhen, increasing the different cultural interaction and stimulating the growth of local economy. Organizers need to design an effective and efficiency market strategy to motivate and attract people to attend and consume in the international food festival, and the participators can be local residents, tourists, chefs and restaurant managers. The international food carnival will be held around 26 January on 2012, and the duration of the food festival is 10 days. During the period of the food festival, it is also the public holiday in China for celebrating the traditional Chinese spring festival...
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...your community? I am majoring in General Marketing with plans to graduate with a bachelors this upcoming May. Within the Marketing field, it is really broad with many tracks/concentrations you can choose from. I do not know exactly with what I plan on doing with this major. Wherever the life takes me, I will get to where I want to be. I would probably have detours and take the long road to get there. I am more interested in creative side within marketing, more towards Marketing/branding aspect of it. I would love to do Event Planning, and use my marketing/creative skills to use. The difference I would be making would probably be adding an extra set of creative flair. I am usually an out of the box thinker. I do not think I have much book sense but my organizational and attention to detail, not to mention my creative side is impeccable. One day I hope to do be an Event Planner, like plan events for special occasions. Whether it will be planning birthday parties, weddings or maybe one day, I will be help be a Marketing Director for the Grammys, who knows. People will be appreciative of my skills and my services. I am probably/hopefully making someone’s life easier and better whether I work for a company or open up a small business. The difference may seem small but to others, the difference might be a huge one for some. For some, special occasions can be a huge part of someone’s life, and for me to want to make that special occasion happen for them could be a life...
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