Free Essay

Exceeding Customer Expectation

In:

Submitted By spakles1787
Words 954
Pages 4
I received a phone call from a doctor who was running a busy clinic; he was unable to dictate in winscribe (clinical dictation software).

I opened a new incident in the LANDESK system (IT call logging software) and started to ask the customer questions relating to his issue. I was told that when he plugged the microphone in there was an error message displayed on the screen but it flashed away too quickly to read.
I typed all this information to the LANDESK window whilst the user was explaining the problem to her ensuring she entered this information in a layout which would be easy to read to her colleague who would be taking on the call. Leanne asked the customer their name and ensured she selected the correct user from the list of users stored within the LANDESK system.

The LANDESK system automatically populates a contact number for the user based on the information provided when the user last updated their work details however by checking the display on the ARC connect system (Phone call management software) this showed the user was calling from a different number. Leanne asked the customer what the best number to contact them on was and then edited the phone number within the ‘phone’ field on the incident. Failure to update this information would mean I was not able to contact the customer at a later time if necessary.

I then selected the correct categories for the nature of the call. Leanne then pressed save and an error message popped up on the screen requesting that she entered a summary into the appropriate field, Leanne then entered a summary into the ‘summary field’ and saved the call.

I asked the customer if it was ok to put them on hold whilst she spoke to her colleague after the customer agreed Leanne put him on hold.

I then asked me if I was free to have a quick look at the customers problem and I remoted onto the pc so I could control the customers PC without having the leave the department.

I then took the customer off hold using the appropriate button on the ARC system and thanked him for holding, she then explained that I was going to remote onto the pc to see if I could resolve the issue, she notified him that he would get a pop up on the pc screen which would ask him to allow access to his computer. IT guidelines state that when remoting onto a pc you must send a remote request to the user this is done because they may have private or confidential information on the screen regarding a patient, colleague or themselves and once we have remote control of a pc we can see and access anything which they have access to and control the computer remotely.

I checked the customer’s microphone settings and these all appeared fine, whilst I was doing this Leanne was explaining my actions to the customer, this ensured he was kept informed of what I was doing on his computer. I then explained to Leanne that the software kept crashing and that I would need to re-install the winscribe dictation software. Leanne then explained this to the customer and notified him that when we installed the software it would restart the PC.

Because the doctor was in clinic and I knew he had a patient due any minute she asked if it was a suitable time to install the software, reminding him the PC would automatically restart after the software was installed.

The customer became agitated stating he had a patient waiting and needed to get on with his clinic; Leanne softened her tone and calmly explained to the customer that she sympathised with him and we would be able to install the software for him whilst he was seeing his patient.
I asked the customer calmly if he would need to use the PC whilst seeing his next patient and she reiterated that installing the software would automatically restart the pc. The doctor stated he would need to use other software on the pc to see his patient and he could not complete a clinic without it. Leanne then calmly explained that she thought this would be the case and that we could schedule the software installation at a more convenient time and she asked what time would be convenient and suggested to him that we could install the software at the end of his clinic . The customer stated his clinic finished at 12 noon and we could install the software then.
I then advised me it was not a suitable time to install the software and requested that I installed it at 12 noon. Leanne then calmly explained to the doctor that he would not be able to dictate any letters on this pc until the software was installed at 12pm and apologised for the inconvenience.

I then asked the customer if there was anything else she could help him with and when he responded no she thanked him for calling and ended the call using the ‘end call’ button on the ARC software.

I then went back to the incident she had logged in the LANDESK system and used the ‘assign incident’ button to assign the call to the appropriate team in line with departmental policy. Because Leanne had already involved me in the call and I was dealing with the issue she then placed my name against the call using the ‘assign incident’ button on the LANDESK system.

I then exited the call by pressing the home button so I was able to go into the call and resolve it once I had resolved the issue.

Similar Documents

Premium Essay

Distribution Channel

...meeting customer expectations? All else being equal, a company’s goal is to meet customer expectations better than its competitors can. Given the fact that adequate service expectations change rapidly in a turbulent environment, how can a company ensure that it stays ahead of competition? The adequate service level reflects the minimum performance level expected by customers after they consider a variety of personal and external factors (Figure 3.6), including the availability of service options from other providers. Companies whose service performance falls short of this level are clearly at a competitive disadvantage, with the disadvantage escalating as the gap widens. These companies’ customers may well be ‘reluctant’ customers, ready to take their business elsewhere the moment they perceive an alternative. If they are to use service quality for competitive advantage, companies must perform above the adequate service level. This level, however, may signal only a temporary advantage. Customers’ adequate service levels, which are less stable than desired service levels, will rise rapidly when competitors promise and deliver a higher level of service. If a company’s level of service is barely above the adequate service level to begin with, a competitor can quickly erode that advantage. Companies currently performing in the region of competitive advantage must stay alert to the need for service increases to meet or beat competition. To develop a true customer franchise...

Words: 1310 - Pages: 6

Free Essay

Gnc Company Overview

...company a much wider and international presence in the market. Overseas and locally herbal supplements are very popular, however is undoubtedly obvious that the main target market are those looking to “live well” (the company’s motto)( "GNC: Vitamins, Supplements, Minerals, Herbs, Sports Nutrition, Diet & Energy and more - We're committed to exceeding your expectations."). The target market of active young adults is a perfect market for this firm seeing as most products are expensive and require a resupply every month, and since these products supplement a lifestyle, most of GNC’s customers see these expensive products as necessities and not luxury goods. The nutrition industry is a multi-billion dollar industry and in 2010 generated just shy of $30billion. That same year, $1.8 billion of that pot went into GNC’s pockets. (CITE) GNC holds only about 6% of the industry but has a fairly steady growth rate and expects to control roughly 10-12% within the next few years.( "GNC Prospectus Summary.") This company is obviously gunning to be an undisputed industry giant, but to do so GNC has to focus on the customer relationship it builds with each customer, especially if they are truly trying to sell a lifestyle change. GNC helps persuade new consumers into spending more and faithful consumers to return by pushing their “Gold Card Program”. This is program that...

Words: 455 - Pages: 2

Premium Essay

Heather Tullis

...management of the store including the sales, financial, operation, and human resources to ensure maximum profitability. Sales Representative: Responsible for ensuring a great customer experience and maximum profitability. Performs various sales and register transactions and aids in controlling shrink through customer interaction. Performance Management Performance management is the process by which an organization ensures all employees are aware of the level of performance expected of them in the assigned role. This is including individual objectives and overall organizational objectives including improving productivity, employee growth, and time management. Performance management is a cycle of planning, executing, monitoring, analyzing, and forecasting. The systems are set up as a goal for each member of the team to achieve their personal goals and company standards that are expected. Performance management comes into factor on a daily basis with the Store Manager through constant communication on the daily business outcome and the results of the entire team. The sales associates’ knows what the daily expectations for the volume of the day and uses daily communication to notify the rest of the team. Store Manager’s lead by example and ask the right questions when the daily expectations are not achieved and review what the possible reasons for the negative results are and how to succeed going forward. The company does have performance management systems in place...

Words: 1305 - Pages: 6

Premium Essay

Total Quality

...Future Elements and Future Quality? Quality involves meeting or exceeding the customer’s desires or expectations and can form from products, services, people, processes, and surroundings (Goetsch & Davis, 2010). Most will judge the quality of services, people who provide the services, response time, price, environment, and overall satisfaction. Many different individuals have brought useful information to form total quality including Deming, Juran, and Crosby. Today all elements from total quality management are useful to help the organization meet the customer expectations and employee satisfaction. Total quality is about continuous improvement of the quality of services, products, processes, people and the environment (Goetsch & Davis, 2010). Total quality has 11 critical elements that helps grasp total quality within the whole organization. First it is important for an organization to have a strategic base that includes a vision, mission, broad objectives, and actions that will accomplish the broad objectives. Customer focus also is important which looks to satisfy both the internal customers work together within the organization surrounding the quality of product or services and external customers value the level of quality of the delivered products or services. Next obsession with quality comes when a company becomes obsessed with exceeding or meeting the customer’s expectations. Basically an organization will believe that there is always room for improvement...

Words: 906 - Pages: 4

Premium Essay

Individual Strategic Quality Management and Customer Satisfaction Paper

...quality elements made the pioneer successful. In addition, explain why the elements of quality are useful in today’s environment. The final portion of this paper will cover what to foresee about the future of quality. According to Geotsch and Davis, 2010, “quality may be viewed differently from a consumer’s perspective; it means meeting or exceeding customer expectations. Total quality is an approach to doing business that attempts to maximize an organization’s competitiveness through the continual improvement of the quality of its products, services, people, processes, and environments” (Geotsch & Davis, 2010 p. 4). A clear focus on customer needs is to continually improve and innovate all processes, services, and products. Such as effective empowerment and recognition of individuals under a team involvement approach. Sound planning for quality with fact-based decision making, variability reduction, defect prevention (Wadsworth, Stephens, & Godfrey, 2002, p. 31). In essences, a dynamic state associated with quality products, services, people, processes, and environments are the key measures to meet exceeding expectations that help produce superior value. The total quality concept as an approach to doing business began to gain wide acceptance in the United States in the late 1980s and early 1990s. Quality pioneers incorporate total quality elements made...

Words: 645 - Pages: 3

Premium Essay

Manager at Work

...Pearson, Wendy Hirsh and Susie Constable January 2010 Exceeding Expectation: the principles of outstanding leadership 2 Exceeding Expectation: the principles of outstanding leadership Contents 1. Overview 3 2. Leadership for our times 7 3. Object and methodology 8 What we did 9 4. Analysis of leadership capabilities 12 Vision 12 Creating an environment 14 Forming relationships 17 The use of Power 21 Leading performance 23 Understanding self 30 Communication 32 Contextual factors 39 Summary 44 5. What sets outstanding leaders apart 51 Think systemically and act long term 51 Bring meaning to life 55 Apply the spirit not the letter of the law 61 Grow people through performance 65 Self-aware and authentic to leadership first, their own needs second 68 Understand that talk is work 74 Give time and space to others 78 Put ‘we’ before ‘me’ 82 Take deeper breaths and hold them longer 85 Summary of the nine themes 89 6. The wall of nuance 92 7. Contacts 96 List of Figures and Tables Figure 1: The focus of leadership theory over time 8 Figure 2: A representation of the coding frame broken into key categories 10 Figure 3: Summary differences between good and outstanding leaders 50 Figure 4: the three organising principles of outstanding leadership 95 Table 1: A breakdown of the interviews conducted with leaders, direct reports and line managers 10 Table 2: Key differences between outstanding and good leaders 45 10 Exceeding Expectation: the principles of outstanding leadership 3 Leadership...

Words: 41712 - Pages: 167

Premium Essay

It Systems Administrator Appraisal Form

...photocopiers and printers. • Develops, maintains, and monitors procedures for all server backups. • Maintains excellent communication with the IT Manager on all tasks and projects. You should design a table for this area that include columns: No, duties, weight, core, comments. 3. Key result areas (KRAs) of IT Systems administrator Using the 4-point scale below, please assess your employee performance in the following areas: • 4 – Performance was always successful, consistent and respectable and at times clearly superior and exceeding standards. • 3.5 – Performance was at most times clearly superior and exceeding standards. • 3 – Performance was successful, consistent, and respectable in every regard with few exceptions. • 2.5 – Performance at times was inconsistent and did not meet standards. • 2 – Performance at most times was inconsistent and did not always meet standards. • 1 – Performance was overall unsuccessful and unacceptable with regard to expectations and the requirements of the position. Then, you can create a table with columns: No, KRAs, weight, performance score, descriptions. 4. Job objectives of IT Systems administrator List the objectives you set out for your staff (IT Systems...

Words: 603 - Pages: 3

Premium Essay

Deloitte: The Big Four Professional Services Firms

...Deloitte is the largest professional services network as well as stands one of the big four professional services firms. Deloitte provides services such as audit, tax, consulting, financial advisory and enterprise risk.1 The mission statement states: “The professional services firm that consistently exceeds the expectations of our clients and our people”2 To prove its credibility, Deloitte claims to have examples of clients, people and sections of society where the firm have helped achieve remarkable goals, solve complex problems or make meaningful progress. All three are indicators of performance that can exceed client expectations. Also, the firm prides in its beliefs, behaviours and fundamental sense of purpose as one of the key elements...

Words: 382 - Pages: 2

Premium Essay

Nissan Cranston Case Study

...PMI/ACA/03/ASC(14)/001Rev. No.:0PGSMASSIGNMENT COVERSECTION A: PERSONAL PARTICULARS (PLEASE USE BLOCK LETTERS) SECTION A: PERSONAL PARTICULARS (PLEASE USE BLOCK LETTERS) Programme | MBA PGSM | Module Subject: | OPERATION MANAGEMENT | Module code: | OPS 600 | Name of Lecturer: | DR. JEREMY TAN | Assignment title: | ASSIGNMENT 1 – INDIVIDUAL(4979 words) | Assignment Submission date | Name of Group Members | Extension date agreed (Written approval from Mantissa office) | Actual Late submission date | 10TH MAY 2014 | NGU PEI PEI @ PEGGY MBA-S1404-0432 | N/a | N/a | Explanation for Late submission (if applicable) | N/a | Interim mark awarded | | IMPORTANT: | 1. All completed assignments must be accompanied by PGSM front cover sheet when submitted. 2. Students are required to submit their work through MORE Portal to ensure the originality of their work. 3. All references must be fully cited in Harvard/ APA notation. 4. Plagiarism in any form will result in severe penalties. 5. Work submitted within up to 7 calendar days late = 10 marks subtracted. 6. Work submitted up to 10 calendar days late = 20 marks subtracted. 7. Work submitted more than 10 calendar days late = 1 marks awarded. | Declaration: I declare that a) No part of this assignment has been copied from any other person’s work except where due acknowledgement is made...

Words: 5790 - Pages: 24

Premium Essay

Risk

...turnover. 5. Not knowing what’s Going On. 6. Team member Not fit for the Job. 7. Members Don’t know the project ..technology or information dealing with. 8. Dad environment. 9. Un-productivity. 10. User Commitment. Customer risks: Description & Possible mitigation strategies: It might occur sales resistance (existing custom might not shift to the new brand of bottler water). Mass advertisement to win confide/trust in new product. • dissatisfy the customer - by not fulfilling needs and/or expectations • satisfy the customer - by satisfying needs and meeting expectations • delight the customer - by exceeding their expectations in some way. In today's fiercely competitive business environment, customer loyalty is a key success factor. Transition risks: Description & Possible mitigation strategies: Business design risk, centralise / decentralise management, company culture different. Mechanistic/ organic structure. Technology shift, new business manufacturing procedure will upgrade to new standard. Competitor risks Description & Possible mitigation strategies: Competitors also target the same non-alcoholic drink that ABL has identified and offer good quality and branded products that are more easily to reach the their end customers. Mass...

Words: 350 - Pages: 2

Premium Essay

Customer Satisfaction

...CUSTOMER SATISFACTION  Customer satisfaction is the individual’s perception of the performance of the product or service in relation to his or her expectation. Customer satisfaction is a key metric for banks to assess how effectively the web furthers their objectives of customer acquisition, retention and increased share of wallet.To assess the role of the online channel in meeting the needs and exceeding the expectations of customers. As banks have aggressively pursued multi-channel strategies, the online channel is growing in importance and adoption. Consumers want a personalized, integrated online channel that caters to their many financial management needs, including: One view of their total financial picture including anytime, anywhere access to account summaries and details, simplified tracking and progress toward achieving specific goals that they can establish, and the ability to make any type of payment from any account they choose on the date of their choosing.  Tools, training and support to assist with both short and long-range goals like savings strategies, debt reduction and money management, as well as access to others’ opinions and experiences, that help them make intelligent choices and alerts and reminders that keep them on track.  A financial partner and advisor who helps their customers achieve their financial goals and who proactively advises them on how to improve their financial situation.  Online banking households are more challenging customers, though...

Words: 340 - Pages: 2

Premium Essay

Case Analysis

...reaching and exceeding customer satisfaction through six sigma 3. To train more skilled and motivated employees to match the expected changes of the organization’s operations III. ALTERNATIVE COURSES OF ACTION a. Strategic planning and systematic evaluation for final tests of products Advantages: * It provides a regular evaluation of company operations and directions, with opportunities to make improvements to actions, activities, and strategies, and most of all, it is very efficient in reducing cost. Drawback: * it will take time and is hassle to accomplish b. Assessment on the costumers preferences if it fits to the company’s Advantage: * It will help the company decide well if their innovations brought good effect to their company and if it meets what customers’ preferences. Drawback: * It consumes much time and cost c. Evaluate skilled workers if they match the changes in performance and motivation Advantage: * will be very useful to ensure they qualify and follow certain standards Drawback: * some employees might be found not productive and contributing enough IV. CONCLUSION I conclude that the company needs to get an overall picture in reducing their cost while focusing on the performance of the whole workforce. They should capture failures in a more timely and cost-effective manner, conduct team evaluation, which is a very effective method of determining whether the company has met the overall goals. Exceeding expectations...

Words: 353 - Pages: 2

Premium Essay

In N Out

...Case Study 1. Describe In-N-Out in terms of the value it provides for customers. In-N-Out has really achieved in building customer relationships. In fact, it is mentioned that its customer satisfaction scores are the highest compared to any fast-food restaurant in its market areas. The average per-store sales for In-N-Out eclipse those of McDonalds and are double the industry average! The fact that there are “secret menu” items I believe adds a customer lifetime value. It has kept customers coming back and has made them share the secrets to their friends from word of mouth. 2. Evaluate In-N-Out’s performance relative to customer expectations. What is the outcome of this process? Satisfied customers buy again and tell others about their good experiences. When people go to In-N-Out burger, they expect quality, from the slogan “Quality you can taste.” Their performance has been so successful that hey have never changed their formula. More importantly, they have never changed their menu. For In-N-Out, quality food means fresh food and they have lived up to their name. The outcome of them having great customer satisfaction has led them to have the highest scores. 3. Do you think In-N-Out should adopt a high growth strategy? Why or why not? In-N-Out should stick to its slow growth strategy. They have been the exception to all of the rules and they have been extremely successful, exceeding everyone’s expectations! I agree that its scarcity adds to its allure. The fact that it is...

Words: 349 - Pages: 2

Premium Essay

Asia Pacific Viewpoint

...CHAPTER 03 Customer expectations of service L EARNING O BJECTIVES This chapter’s objectives are to: 1 Recognize that customers hold different types of expectations for service performance. 2 Discuss the sources of customer expectations of service, including those that are controllable and uncontrollable by marketers. 3 Acknowledge that the types and 54 sources of expectations are similar for end consumers and business customers, for pure service and product-related service, for experienced customers and inexperienced customers. 4 Delineate the most important current issues surrounding customer expectations. Importance of customer expectations CASE STUDY: CUSTOMER EXPECTATIONS OF VIRGIN TRAINS V irgin Trains is a brand that has had the major challenge of bringing the UK rail industry into the twentieth century. The company is responsible for linking towns and cities across the length and breadth of the country with over 35 million passenger journeys each year. It has therefore undertaken a significant level of marketing research to identify what people expect from train travel. Many passengers have now had the experience of travelling on airlines or on overseas railways and as a result their expectations from long-distance train travel have increased. The research has highlighted the significant and highly diverse expectations that customers have of train travel. No longer is a seat and access to toilets and basic refreshments...

Words: 10169 - Pages: 41

Premium Essay

Bsbmkg609A-Develop a Marketing Plan

...and are looking to expand. The marketing strategies outlined by the CEO are to obtain: ● Increased sales from $15million per year to $20million per year in the next three years. ● Increase our loyalty customers list from 10,000 to 15,000. ● Establish brand recognition in Brisbane so that at least 1 in 3 people recognise our brand in a random survey taken in 18 months’ time. To accomplish the above listed objectives, they strategies the students have chosen are: 1) Establishing a Joint Venture 2) Current profit maximisation 3) Market-Share Leadership To choose Market Skimming Pricing or Price skimming, for current profit maximisation, Houzit Home wares is in a position to ‘skim’ revenues layer by layer from the market. In order to achieve the sales of an extra $5 million from the market, Howzat Home wares can use this strategy to achieve its goals of maximising profit. For example, by discounting a particular products price-instead of advertising outside and lose money, by marketing to the loyalty program customers (txt, e-mail, snail mail etc.), Howzat Home wares can get these customers to come into the store and probably make another purchase, not just the discounted product. This strategy could in-turn increase the customer loyalty program and bring more customers into the store to join up, and purchase more products. For Market Share Leadership, Howzat Home wares can use this strategy by setting price based on buyer’s perceptions of value, rather than the sellers...

Words: 2796 - Pages: 12