...respecting of asset and data, including the fraud. * Understand how to reduce risk and exposure the highlighted in every situation. * Recognize how the separation of duties become a part of internal control system. * Understand about the risk exposure to business and the importance of internal control to minimize the risk. Solution a. A payroll clerk recorded 40-hour workweek for an employee who had quit the previous week. He then prepared a paycheck for this employee, forged her signature, and cashed the check. Violation: The payroll clerk only have an authority to prepare the paycheck, not to signature or cashed the checks. The signature of payroll is the duty of HR manager, while cashed the paychecks is the duties of the cashier, so, the payroll clerk has violated his/her job description and his/her authorities. Solution: To reduce the risk, the company must make a clear workflow, the payroll clerk must be ensured only has an authority to make the paycheck, then from the payroll clerk, every paycheck must be received to HR manager to check it, if it’s agreed, then from the HR, it will brought to finance department, and it must be received by the A/P department first, the A/P department...
Words: 960 - Pages: 4
...Career Path Chart Considering your interests and expectations, identify two career paths that suit your interests and abilities. Complete the chart and reflection questions based on your research of your chosen career paths. Potential Career Paths | Career Information | Career Path Option 1 Medical Secretary Career Category Conventional | Career Path Option 2 Resort Desk Clerk Career Category Conventional | Job description (including daily responsibilities) | Represents physicians by screening incoming telephone calls; recording and transmitting messages; scheduling, receiving, and announcing scheduled patients, screening unscheduled patients; arranging referrals to other health care providers; scheduling appointments, x-rays, lab tests, physical therapy, MRI's, CT scans, etc. | Accommodate hotel, motel, and resort patrons by registering and assigning rooms to guests, issuing room keys or cards, transmitting and receiving messages, keeping records of occupied rooms and guests' accounts, making and confirming reservations, and presenting statements to and collecting payments from departing guests. | Requirements for path (school, military, training, age, location, skills, etc.) | * High school diploma * Basic office skills * Associates degree * Excellent computer skills | * High School Diploma * Customer service * Computer functions * Problem solving * Front desk presentation | Salary/benefits information | $30,190 | $24...
Words: 629 - Pages: 3
...CASE STUDY-BUSINESS CONTINUITY/DISASTER RECOVERY PLAN FOR LOCAL GOVERNMENT AGENCY 1. Disaster Recovery for City Hall Server #3 a. RTO/RPO for Hardware/Software: The Recovery Time Objective (RTO) is the determined length of time from when a disruption occurs in which a department’s functionalities, systems, applications, etc. must recover. The RTOs for the City Clerk, HR, and Finance Departments are as follows: RTO: Recovery Time Objective APPLICATIONS CITY CLERK HR FINANCE Millennium – Internal Payroll Processing 1 Day 4 Hours 1 Day Access to External Ameripay Payroll Service 1 Day 4 Hours 1 Day Collector’s Office System (Access) 1 Month 1 Month 1 Month Building Department System (Access) 1 Month 1 Month 1 Month Water Department System (Access) 1 Month 1 Month 1 Month PeopleSoft (HR System) N/A 4 Hours N/A The Recovery Point Objective (RPO) is the amount of acceptable data loss determined by an organization during a disruption of systems. The RPOs for the City Clerk, HR, and Finance Departments are as follows: RPO: Recovery Point Objective APPLICATIONS CITY CLERK HR FINANCE Millennium – Internal Payroll Processing 0 0 0 Access to External Ameripay Payroll Service 0 0 0 Collector’s Office System (Access) 1 Week 1 Week 1 Week Building Department System (Access) 1 Week 1 Week 1 Week Water Department System (Access) 1 Week 1 Week 1 Week PeopleSoft (HR System) N/A 0 N/A Because the applications within each of the departments itemized above have...
Words: 1796 - Pages: 8
...Front Desk Job Description Front desk job description involves greeting and welcoming guests or clients, answering their queries, providing them with necessary information and maintaining records, receiving payments, etc. They are also responsible for promoting various offers and services of the organization they are working with. Front desk agents are the face of the company, hotel or hospital. They are the first ones to greet business associates, guests, patients, etc. Front desk job is an important job, because the impression one has about a particular place will depend on interaction one had with the front desk official. A rude, haughty front desk official will spoil one's impression about the place entirely. Thus, the primary role of a front desk official is to present the organization in the best possible manner. Front desk job description or receptionist job description will vary from one industry to another. An operations supervisor has many different functions in many different career fields. The main responsibility of an operations supervisor is to ensure that the processes and employees working under him are working smoothly and efficiently. An operations clerk handles office duties for a company’s top executive. Sounds simple, but the responsibilities of an operations clerk are vital in helping a company run smoothly. Operations clerks answer phones, greet clients, schedule appointments, type reports and letters written by chief officers, and handle an array...
Words: 1504 - Pages: 7
...Pci, case study, mia case study INTRODUCTION The issue started on February 2008 when the new appointed Managing Director of PCI Sdn Bhd, En Ghani reviewed 2007 Financial Report and found out there were recent increases in costs of goods sold and inventories. The rate of increase in costs of goods sold had been disproportionate with growth of sales. En Ghani was informed that one of the reasons for the increase in cost was because of the current purchasing system that contributes to redundant purchasing and high inventory holding costs. Siti Aminah, the Chief of Financial Officer was asked to review the current purchasing system and suggested the need to implement a new computerized purchasing system that would help relieve some of its manual operations and at the same time would ensure it has the proper controls in place. En Ghani requested a formal report on current purchasing system and suggestion for a new system before the next management meeting which would be in two weeks time. En Ghani assigned Siti Aminah on the special task instead of the senior Chief Production Officer and she did not have any experience in system and technology. The new system must be able to reduce costs, enhance control and provide easy management of users and services in qualitative and quantitative ways. CHARACTERS En Ghani : as the new appointed Managing Director of Penda Cable Industry Berhad, who reviewed past year Financial Report and asked for formal report from Siti Aminah. Siti...
Words: 1018 - Pages: 5
...Board of Director *Job description A board of directors legally represents the interests of a corporation's stakeholders. Those stakeholders include stockholders of a publicly held corporation, donors to a nonprofit corporation and/or the communities served by either. As their representatives, the board members have the responsibility of establishing, guiding and assessing the overall direction of the corporation. * Job Specification a job specification is a written statement of educational qualifications, specific qualities, level of experience, physical, emotional, technical and communication skills required to perform a job, responsibilities involved in a job and other unusual sensory demands. It also includes general health, mental health, intelligence, aptitude, memory, judgment, leadership skills, emotional ability, adaptability, flexibility, values and ethics, manners and creativity, etc. Purpose of Job Specification Described on the basis of job description, job specification helps candidates analyze whether are eligible to apply for a particular job vacancy or not. It helps recruiting team of an organization understand what level of qualifications, qualities and set of characteristics should be present in a candidate to make him or her eligible for the job opening. Job Specification gives detailed information about any job including job responsibilities, desired technical and physical skills, conversational ability and much more. It helps in selecting...
Words: 5167 - Pages: 21
...signature of pay clerk). All DA Forms 2142 must be completed in full and signed by the authorized individual (Unit Commander or individual Soldier) and include the corresponding printed name and/or signature block as applicable. (1) UTM: Pay Inquiries...
Words: 907 - Pages: 4
...On reviewing the supply function in the Blozis Company it is clear that it is not organized at all. It works under a tactical strategy with many holes in its informal policies and procedures. Some of the key issues/Problems that have been identified are as follows: * There is no proper approval policy. * Lack of technical training or knowledge in the Supply Department. * Verbal not written descriptions were provided by engineering. * Supply Manager has no technical training. * General supply buyer handles technical items. * Expeditor attached to production spends over 50% of his time picking up items every day, also makes changes to specifications without approval and has too much authorization for his position. * Stock room is managed by a clerk with almost no supervision from the Expeditor to whom that position reports. * Stock room clerk could dispose of slow moving or deteriorated goods without approval. * No proper tracking of delivery receipts. * Long overdue payments are frequent and sizable discounts had been missed due to lack of receiving reports received by the Supply department. * In rush situation purchase orders are created by expeditor not the supply department. * Suppliers were delivering goods in rush situations without a signature from the supply manager. * Anyone in the company could initiate requisitions. * No formal signature policy. * No discipline actions for wrongdoing. The causes of the issues...
Words: 1179 - Pages: 5
...Problems: a. A payroll clerk recorded 40-hour workweek for an employee who had quit the previous week. He then prepared a paycheck for this employee, forged her signature, and cashed the check. Violation: The payroll clerk only have an authority to prepare the paycheck, not to signature or cashed the checks. The signature of payroll is the duty of HR manager, while cashed the paychecks is the duties of the cashier, so, the payroll clerk has violated his/her job description and his/her authorities. Solution: In this case, we must make know job description and authorities to the clerk. Because the duty of clerk on this case is only record the activities happen. If all the job done by the clerk, the clerk can make a manipulation or some fraud for example, that the clerk issue a check but the check is not for the employee but for the clerk. So we must have someone to control the clerk and cut it out when some mistake happen. And to solve this case we can also order someone to be the HR manager to make this case more secure from fraud. And for cashed the check we can give that job to cashier. After separate this duty and authorities we can minimize the risk. b. While opening the mail, cashier set aside, and subsequently cashed, two checks payable to the company on account. Violation: In this case, I think the problem, is why the cashier opened the mail? I think this is clerk job. The cashier job is only spend the money. So we must make a new job description for the cashier and...
Words: 4849 - Pages: 20
...Chapter 1 BACKGROUND OF THE COMPANY Executive Summary ZZ Limousine Sdn. Bhd is a limousine service serving KLIA, Sepang, and state of Selangor with top quality transportation services using late model limousine sedans and multi-purpose vehicle (MPV). The limousine in KLIA is quite competitive. ZZ Limo will concentrate on before and after flight passengers. Currently ZZ Limo has 15 sedans. To control costs, the office is home-based and the vehicles are stored in a rented garage. Office space is a premium in this area so the home-based approach will be maintained as long as it is feasible without compromising custom service. ZZ Limo will provide complete limo services using the latest equipment and technology to facilitate the travel of individuals in and around the KLIA area. The company's products and services show that we are an innovative, forward thinking company that recognizes the need to move with ever-changing customer needs. At ZZ Limousine Sdn Bhd, our philosophy is one that emphasizes service, and a realization that effective communication is a key component in our business. The company also realizes that, in a competitive environment, flexibility and professionalism maintain that leading edge. The company has drivers and employees that are helpful, courteous, and fully trained on the use of the computer dispatch system. As an added safety measure for both drivers and passengers, ZZ Limo is fitted with Global Positioning Systems (GPS), which enable...
Words: 6670 - Pages: 27
...accounting career. With as little as a high school education, one could get started as an entry-level bookkeeper or accounting clerk. (Bureau of Labor Statistics, 2014) However, the more education and experience that a person has, the prospects become even greater. One of the most common professions with an accounting education is a Certified Public Accountant (CPA), although every accountant isn’t a CPA. Although, to According to the American Institute of CPAs, a career as a CPA offers “unlimited possibilities for career growth and development”. There are opportunities can include employment for a public or private firm, a for-profit or a not-for-profit company, a government agency, as a consultant or educator. And then you can further specialize your career such as auditor, tax expert, IT accountant, forensic specialist or personal financial planner for clients in various industries. I researched a position on monster.com (2015) for a local company that is accepting applications for the position of accounting manager. The desired candidate for this position will have at minimum a Bachelor’s degree in Accounting or Finance and 3 years of related experience. In addition, they will possess the knowledge and capability to apply Generally Accepted Accounting Principles (GAAP) and accrual basis financial reporting. Furthermore, according to the job description, a candidate must be able to adapt to new and different computer programs and software to enable efficient data gathering and...
Words: 642 - Pages: 3
... Kevin Dawson retains his position of VP of sales for Europe, and Brad Lee has been promoted to VP Of sales for Asia. All sales VP report directly to the President of the company. Each VP of sales has two Sales Account managers reporting in to them. Norman Sims is the VP of Operations and he looks after the Marketing, Purchasing, Shipping and the Human Resources departments. Zak Simmons is the director of the Marketing department and looks after a team of 6 graphic designers and marketing specialists. Louise Green is the director of Human resources. She has a staff of 4 middle managers reporting directly to her. Albert Grier is the director of purchasing also reports to Norman Sims. Albert has a staff of 5 Purchasing clerks 4 which are currently in place and the fifth one is vacant pending future hire. Peter Hobbs is the director of the shipping and logistics department. Peter manages 3 shipping and logistics coordinators to handle all of the...
Words: 721 - Pages: 3
...proposal, the characteristics of a well-designed system and work flow process chart cited in the reading materials distributed in class. 2. A proposed office accommodation and layout for with 25 personnel of which you are the manager. Prepare a 5-page concept paper with the proposed office layout. Attach as annex the table of organization (personnel structure) of your office. Assume that budget is not a problem, but remember that your foreign investor will subject your proposal to his review and approval. Please take into consideration the checklist for accommodation requirements and principles of layout enumerated in the reading materials distributed in class. Thank you and good luck! 1. Recruitment and Selection Procedure Description of our System The recruitment process of our firm is done manually. We are very hands on in selecting the qualified person to be hired in our firm. This procedure may be time consuming but through this process our firm can be able to select the right applicant that is suitable to the need of our firm....
Words: 2065 - Pages: 9
...Hocutt Baptist Church Constitution and By-Laws CONSTITUTION FOR HOCUTT BAPTIST CHURCH OF CLAYTON, NORTH CAROLINA PREAMBLE We declare and establish this constitution for the preservation and security of the principles of our faith so that this body may be governed in an orderly manner. This constitution will preserve the liberties of each individual member of this church and the freedom of action of this body in its relation to other churches of the same faith. ARTICLE 1 – NAME This body shall be known as the Hocutt Baptist Church. The church is located in the town of Clayton, North Carolina in Johnston County. ARTICLE 2 – HISTORY The history of Hocutt Baptist Church began on January 13, 1957, when the church was officially organized. Early efforts date back to November 26, 1956. The 63 charter members met in homes for prayer and discussion concerning the organization of the church. The first services were held in the home of Mr. and Mrs. Pete Pulley. After this, permission was given for use of the Clayton Woman’s Club as a temporary place of worship, and the group worshipped there until the completion of the first unit of the building. Many people made sacrificial efforts in the organization of the church. Committees were formed, and much work was accomplished. Rev. J.L. Atkins, first pastor of the church, conferred with the pastor of the First...
Words: 7774 - Pages: 32
...Acknowledgment First of we would like to thank our Almighty God. We would like to thank our instructor Solomon for giving us this chance. It was more helpful to know about the course. We would to extend our deep gratitude to Ato Endeshaw for his help in offering us the resources in this study. Last but not least, we would like to thank the company staffs for providing relevant information about the company. Acronyms SRS – Software Requirement Specification GRV- Goods Receiving Voucher SQL- Structured Query Language DBMS- Data Base Management System TABLE OF CONTENT Page 1. Organizational Background----------------------------------------------- 4 2. Current Information System----------------------------------------------- 5 3. Problems----------------------------------------------------------------------- 8 4. Feasibility of the study------------------------------------------------------ 8 5. Project Plan--------------------------------------------------------------------9 6. Requirements-----------------------------------------------------------------11 7. Modelling-----------------------------------------------------------------------23 8. Decision Table----------------------------------------------------------------26 9. E-R Diagram------------------------------------------------------------------27...
Words: 2783 - Pages: 12
