...5-3 Short Answer/Essay Questions: Data Flow Diagrams IT-510-X2879Advanced Info Technology 14TW2 1. Data flow diagrams show the flow of data through systems and are used during problem analysis. Systems do not transform input to a desired output in a single step. DFD's capture the information about the transformations and the movement of data through a system with bubbles and arrows to show relationships (Freetutes.) One of the four common mistakes often made when using data flow diagrams is an illegal data flow. All flows begin or end at a processing step, in which data is changed into a form of the final output. This way, mistakes can be identified and followed back to their source in order to be fixed. That is why it is important to ensure that there are no diagramming mistakes. The following are four descriptions of common diagramming mistakes that should be kept in mind when using a data flow diagram: A source or a sink cannot provide data to another source or sink without some processing occurring Data cannot move directly from a source to a data store without being processed Data cannot move directly from a data store to a sink without being processed Data cannot move directly from one data store to another without being processed (Whitten;Bentley;Barlow, 360.) Black holes, grey holes and miracles are a second class of mistakes when using data flow diagrams. These mistakes arise when the outputs from processing steps do not match their inputs....
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...ASSESSING THE EFFECTIVENESS OF INTERNAL CONTROL SYSTEM Ascertaining Internal Control System Methods of ascertaining the control systems are summarized as follows: * Examining previous audit work, * Client’s own documentation of the system, * Interviews with client’s staff, * Tracing transactions, * Examining client’s documents, * Observation of procedures. a. Examining previous audit work: The audit work should provide a record of the previous audit and how the system operates. Any change in the audit work should be documented for updating. b. Clients own documentation of the system: Some organizations have their on Standard Operating Procedures (SOP). These Standard Operating Procedures provides source of information and to the existing control systems. It is therefore important to check whether the system as described in the (SOP) is what actually practiced. c. Interview with staff: During various stages of the audit, the auditor will need to some members of the staff of the client and find out how they carry out the assigned duties. These questions will reveal existing control and give indication of potential problems. d. Tracing transactions: Walk through checks allow auditors to identify any examples of actual procedures that vary from intended procedures. It also helps the understanding of the entire process as well as identification of risks. e. Examining client’s documents: The auditor can also ascertain the...
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...re-evaluate and ensure that all requirements are stated in a clear, concise, and well formatted manner before resubmitting our RFP. Now that we have a moment to pause, I think it would be best to re-evaluate our requirements gathering criteria. I took the liberty of analyzing our current documentation with Pat Nagaro, IT Project Manager, for inconsistencies or gaps. The inconsistencies found were: * Ambiguity and lack of understanding in what they were asked to do. * Workflow charts/diagrams are not included. * System requirements should be more defined. * Information should be stated in a clear and well formatted manner. Proposed New Approach * Meet with the work stream leads to evaluate current (Workshop 3) requirements gathering documentation. Making sure that the content includes action items, issue and risk registers. * Create flow charts of major processes that show the sequence of activity and the associated inputs and outputs. * Add any additional requirement if necessary. * Compile all the information together into one document. Sample: Insert a page from BB/ECIS. Include notes describing the process. Sample II: Insert IVR flow chart created with McCorkle. Input requirements gathering information....
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...re-evaluate and ensure that all requirements are stated in a clear, concise, and well formatted manner before resubmitting our RFP. Now that we have a moment to pause, I think it would be best to re-evaluate our requirements gathering criteria. I took the liberty of analyzing our current documentation with Pat Nagaro, IT Project Manager, for inconsistencies or gaps. The inconsistencies found were: * Ambiguity and lack of understanding in what they were asked to do. * Workflow charts/diagrams are not included. * System requirements should be more defined. * Information should be stated in a clear and well formatted manner. Proposed New Approach * Meet with the work stream leads to evaluate current (Workshop 3) requirements gathering documentation. Making sure that the content includes action items, issue and risk registers. * Create flow charts of major processes that show the sequence of activity and the associated inputs and outputs. * Add any additional requirement if necessary. * Compile all the information together into one document. Sample: Insert a page from BB/ECIS. Include notes describing the process. Sample II: Insert IVR flow chart created with McCorkle. Input requirements gathering information....
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...Running head: SERVICE REQUEST SR-KF-013 - KUDLER FINE FOODS Service Request SR-kf-013 – Kudler Fine Foods Kent Alexander, Tracy Duncan, Elvis Rocha Jr, Eliseo Perez, Todd Ruggles University of Phoenix BSA375 Fundamentals of Business Systems Development May 10, 2010 System Development Phase I Kudler Fine Foods is committed on providing customer satisfaction to all customers that purchase products from all of affiliated stores. To better serve the customers, Kudler is interested in developing a system to track customer purchases through a Frequent Shopper Program to award loyalty points for redemption (Kudler Fine Foods). Scope To develop a Frequent Shopper Program (FSP) that will improve customer’s satisfaction, track purchasing activities from the customers, and offer high end product for redemption as a reward for shopping at their stores. Goal Under the new program, each customers purchase transactions will be recorded and reward points will be earned base on dollar amount spent per transaction. Once points are accumulated, the points can be redeemed for high end gifts, products, specialty foods (Kudler), or partnership services from vendor companies. With the new system implementation, Kudler Fine Foods will be able to add new value to customers; improve customer satisfaction, increase margin profits, customer loyalty, and have adequate management system to track customer’s spending habits at Kudler Fine Foods. ...
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...Clinical Flow Sheet and Problem List Nalini Patten HCIS/255 06/07/2015 Shawn Sledge Clinical Flow Sheet and Problem List Clinical flow sheet provides an electronic representation of the traditional paper flow sheet maintained during each inpatient stay patient Vitals Intake /Output. Wound Documentation, etc. are included into the work sheet. It presents data from multiply encounters into column form. This mean the clinician can view the information side by side so they can make comparisons of findings over a period of time. Flow sheet is housed in the patient's chart and serves as a reminder of care and a record of whether care expectations have been met (Gertee, 2012) Many clinicians think viewing a patient’s chart in the manner makes it much easier for them to spot trends in the patient’s health conditions. According to Gartee it makes it ideal for chronic disease management such as diabetes or long-term conditions such as pregnancy. OB clinic like using flow sheet to view their patient’s pregnancy it helps then view the patient’s previous visits while they are making documentation of current ones (Gertee, 2012). Before the EHR system was implemented clinician used paper flow sheet but EHR had the ability to be created dynamically. It also helps in preventive care flow sheet, clinician can see the date of the patient’s last mammogram and if the patient received the influenza vaccine this season. If all patient information is entered in fully and accurately, these...
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...a Hospital Management System Data Flow Diagram A Data Flow Diagram (DFD) is a graphical representation of the "flow" of data through an information system, modeling its process aspects. DFD is often used as a preliminary step to create an overview of the system, which can later be elaborated. The purpose of data flow diagrams is to provide a semantic bridge between users and systems developers. The diagrams are: * graphical, eliminating thousands of words; * logical representations, modeling WHAT a system does, rather than physical models showing HOW it does it; * hierarchical, showing systems at any level of detail; and * jargonless, allowing user understanding and reviewing. The goal of data flow diagramming is to have a commonly understood model of a system. The diagrams are the basis of structured systems analysis. Data flow diagrams have the objective of avoiding the cost of: * user/developer misunderstanding of a system, resulting in a need to redo systems or in not using the system. * having to start documentation from scratch when the physical system changes since the logical system, WHAT gets done, often remains the same when technology changes. * systems inefficiencies because a system gets "computerized" before it gets "systematized". * being unable to evaluate system project boundaries or degree of automation, resulting in a resulting in a project of inappropriate scope. Data Flow Diagram is denoted by using the symbols...
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...0 3 0 Electronic Health Records in the Physician Office CHAPTER OUTLINE Patient Flow in the Physician Practice Step 1. Pre-Visit: Appointment Scheduling and Information Collection Step 2. Patient Check-in and Payment Collection Step 3. Rooming and Measuring Vital Signs Patient Examination and Documentation Step 4. Patient Checkout Step 5. Post-Visit: Coding and Billing Post-Visit: Reviewing Test Results Coding and Reimbursement in Electronic Health Records Computer-Assisted Coding Clinical Tools in the Electronic Health Record Decision-Support Tools Tracking and Monitoring Patient Care Screening for Illness or Disease Identifying at-Risk Patients Managing Patients with Chronic Diseases Improving the Quality and Safety of Patient Care with Evidence-Based Guidelines E-Prescribing and Electronic Health Records Keeping Current with Electronic Drug Databases Increasing Prescription Safety Saving Time and Money LEARNING OUTCOMES After completing this chapter, you will be able to define key terms and: 1. 2. 3. 4. 5. 6. 7. 8. 9. List the five steps of the office visit workflow in a physician office. Discuss the advantages of pre-visit scheduling and information collection for patients and office staff. Describe the process of electronic check-in. Explain how electronic health records make documenting patient exams more efficient. Explain what occurs during patient checkout. Explain what two events take place during the post-visit step of the visit workflow. Describe the advantages of computer-assisted...
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...0 3 0 Electronic Health Records in the Physician Office CHAPTER OUTLINE Patient Flow in the Physician Practice Step 1. Pre-Visit: Appointment Scheduling and Information Collection Step 2. Patient Check-in and Payment Collection Step 3. Rooming and Measuring Vital Signs Patient Examination and Documentation Step 4. Patient Checkout Step 5. Post-Visit: Coding and Billing Post-Visit: Reviewing Test Results Coding and Reimbursement in Electronic Health Records Computer-Assisted Coding Clinical Tools in the Electronic Health Record Decision-Support Tools Tracking and Monitoring Patient Care Screening for Illness or Disease Identifying at-Risk Patients Managing Patients with Chronic Diseases Improving the Quality and Safety of Patient Care with Evidence-Based Guidelines E-Prescribing and Electronic Health Records Keeping Current with Electronic Drug Databases Increasing Prescription Safety Saving Time and Money LEARNING OUTCOMES After completing this chapter, you will be able to define key terms and: 1. 2. 3. 4. 5. 6. 7. 8. 9. List the five steps of the office visit workflow in a physician office. Discuss the advantages of pre-visit scheduling and information collection for patients and office staff. Describe the process of electronic check-in. Explain how electronic health records make documenting patient exams more efficient. Explain what occurs during patient checkout. Explain what two events take place during the post-visit step of the...
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...Director of staff development who is a Mastered prepared RN with EMR experience and is in charge of staff education. The HIM Specialist is chosen because of his experience with health information management, regulatory compliance and HIPAA. This knowledge is vital for implementing this system to ensure that the EMR chosen will meet the criteria for the stages of Meaningful Use. The IT Specialist is chosen for his knowledge of computer hardware and software and will be instrumental in the purchasing and setting up of the required hardware and computer trouble shooting. The IT specialist and his staff will be responsible for setting up passwords and access for all users. The Medical Director is chosen for his knowledge of the physician work flow and his experience with using EMRs as this will not only be helpful in selecting the system but will help to facilitate the...
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...payable, manufacturing and inventory, human resource as well as general ledger and reporting system. Integration of selected accounting software will also take place at this stage to enable students apply the AIS concepts into practice. This section also introduces students to the techniques of documenting accounting systems and database modeling tools. The final section discusses the emerging issues in computer crimes, computer ethics and concept of internal controls in organization. Application of internal controls concept into transaction cycles is later discussed. 2. COURSE OBJECTIVES Upon completion of the course, students are expected to 1. Understand the concepts of data processing technology, documentation techniques, infrastructure for e-business, security and control measures in computer based...
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... Communications must be a two way free flow of information. The information exchanges occur between providers, staff, and patients or clients. This was an area that needed improvement was noted in the previous accreditation audit. Some noted prior issues from 2 years ago included patient and family education and information not being properly disseminated to the nursing staff. These are areas where we have targeted and currently meet. Some areas that we continue to work on are as follows. We currently need to address our time out policy. During the last year there were three months that Nightingale Community did poorly in this area. We must make sure that the time outs are not only conducted properly but more importantly documented in the patients chart. If the time out is not properly documented in the patients chart the organization will not receive credit, it will be as though it never occurred. We must make sure that all providers and clinical staff have appropriate training and training materials provided for the time out policy. We will continue to quantify our efforts monthly in this key area. We as an organization must make this goal monthly. Critical results are an issue of concern for the organization. Critical results must be reported within 60 minutes and this must be documented. This is an area like the time out policy where if it is not in the patient’s record it did not occur. We must strive to improve our documentation to support that our critical results have...
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...organizational and management with facility goals based on the necessity of the facility to compete with other facilities in the area that are technically advanced. In the long run the facility will reap the rewards of the installation of this new technology. Management Goals Productivity The chief goals of the administration group at Client Health and Rehabilitation Center is that of productivity. With the organization becoming further advanced technologically owing to the use of the EMR system, responsibilities that consist of procuring doctors orders for updating, filing, and charting additional redundancies, and use many paper charts will not be necessary, thereby doing away this outdated responsibility. Acquiring information for chart audits to determine code status, new doctor orders, and accurateness of assessments will be completed with simplicity. The management team understands the need to put into practice the technology with a crossing point to the finance office. Billing and collections will advance and make more efficient conformity for the skilled nursing facility...
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...Advanced Information Management and the Application of Technology C156/WTT Task 1 Teresa Miller Student id: 000273119 Proposal Our one hundred bed hospital is in need of updating from paper charting to computerized health records. In doing this, we will meet our goal of compliance with meaningful use legislation. We assembled a team of members to assist with this task and together we have narrowed the search to two health care systems. Those two systems are EPIC and Meditech and we will now discuss the advantages and disadvantages of each, with a final recommendation for our new healthcare system. Identification and Roles of Team Members/Expertise The first person on this team is the acute care nurse manager. The acute care nurse manager is a bachelor prepared nurse and is beneficial to this team because of her close relationship with staff nurses. She will have input from floor nurses and be able to contribute important information about charting from the nursing standpoint. The nurse manager will be able to assist with questions that staff nurses may have during implementation and training. This member is able to discuss what the nursing staff needs for adequate charting. She will be able to look at each computerized system and contribute a nurses point of view. The second team member will be the chief medical officer. The physician has the input from other doctors and will be able to answer questions for other...
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...Effective Communication Introduction In a long-term care (LTC) nursing facility, the primary types of communication are documentation and verbal. The physicians and all of the nursing staff have to document every aspect of each patient’s care. Effective documentation provides a legal record of care and how the patient responds to the type of care which they received. By documenting, the physicians and nurses are giving written communication to those who provide follow up care. When the nursing staff begins their shift, the nurse gives a report of their previous shift’s activities. For example; the night nurse gives the day nurse reports on each patient. Without these verbal reports the nurses, Certified Nursing Assistants (CNAs) would need to read each individual patient’s chart to see what happened on the previous shift, this would take away valuable time from the patient and could lead to negative patient care. By using documentation this type of communication provides a legal record of care for each patient. The LTC facility uses several documents to monitor each resident’s care and the outcomes from the care. Each resident also has a personal medical record (PMR) these record contain the resident’s medical, family, social history, assessments, dietary needs, treatment plans, orders, prescriptions, progress notes, and lab results. With this chart the LTC has a complete and accurate look into each individual resident and their medical history and progression of care. Included...
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