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Formation of an Ngo

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FORMATION OF A NON GOVERNMENTAL ORGANISATION. 1. A letter addressed to the Executive Director requesting for registration. | | 2. Duly filled Form 3 (three copies) in original Forms. | | 1. Duly filled Form 1 (one copy stating organization’s contact person). | | Please note that Form 1 and Form 3 are issued upon payment of KES 400.00 (All downloaded form 1 & form 3 shall only be accepted upon payment of KES 400) | | 2. Two (2) recent colored passport size photographs on a white background (2 by 2 inches) of the proposed officials and two (2) other board members with the names of the 3 proposed officials, 2 board members and organization written at the back | | 3. Copy of ID card/passport for the five(5) proposed officials and board members. | | 4. Among the top three officials, one of them MUST be a Kenyan for all foreign based NGOs. | | 5. Copy of Name Reservation Form(Form 2) duly approved and paid for.Reservation of name is upon payment of KES 1000.00 | | 6. Constitution (filed in Triplicate) of the proposed NGO/INGO and signed by both the proposed 3 officials and LISTING AT LEAST TWO (2) other board members. Please note that all the 3 constitutions MUST be signed by all the proposed board members on the execution page and by at least one of the proposed officials on each and every page. | | 7. Minutes authorizing the filing of the application with a specific agenda and resolution to register THE ORGANISATION AS AN NGO WITH THE NGOs COORDINATION BOARD | | 8. Processing fees Kenya shillings Sixteen Thousand (KES 16,000) for NGOs that are national in scope, and Kenya Shillings Thirty Thousand (KES 30,000) for NGOs that are international in scope. Where a name reservation has not been paid for, the fee of KES 1,000 will be applicable. | | 9. Proposed one-year budget of the applicant organization. | | 10. All applications shall be typed or filled in block letters. | | 11. All applications MUST contain ORIGINAL signatures of the officials and members as applicable . (a) Applicants can obtain the prototype constitution by downloading the same from www.ngobureau.or.ke | | (b) If the applicant organisation has a previous registration/incorporation, an applicant is required to produce a notarized copy of the relevant registration certificate. In addition, this should be accompanied by a letter of Authorization from the Board of such an organization. | | (c) For organizations with previous registration under any other written law in Kenya, a notice of intended dissolution from the registering Authority MUST be tendered and/or filed with the NGOs Board for the application to be accepted. | | (d) Applicants are encouraged to use the prototype constitution available on the NGOs Coordination Board website. Please note that constitutions that do not follow the prototype may take longer to reviewRESERVATION OF NAME | | | | 1. Filling of Form 2 and payment of KES 1,000/- being processing fee. | | 2. Submission of Form to the Registry for conducting the search. | | 3. Conducting of search and recommendation for reservation by the Registry. | | 4. Submission of reserved name to the Programmes Manager for approval.CHANGE OF NAME | | 1. Do a Name Search by filling Form 2. | | 2. Formal application addressed to the Executive Director seeking for consent, signed by the three top officials of the organization. | | 3. Application should state the proposed changes and give reasons for the change. | | 4. Fill Form 16. | | 5. Submit minutes of the meeting proposing the change of name - which should be submitted within 14 (fourteen) days from the date of the meeting. | | 6. Applicants should place an advert in the local dailies informing the general public of the change . | | 7. Provide an amended copy of the constitution showing the new name only. | | 8. A processing fee of KES 27,200 for an International NGO and KES 12,500 for a National NGO. | | 9. All signatures must be original: scanned and photocopied signatures will not be accepted. | |
REQUIREMENTS FOR A LETTER OF INTRODUCTION TO A BANK. 1. Letter requesting for recommendation (specify the bank and branch). | | 2. Minutes which should indicate the signatories to the account and signed by bona fide officials. 3. They should be submitted within 14 days from the date of the meeting. | | 4. Processing fee KES 4,000/- | |

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