...Meeting 1 Type of Meeting: Planning Meeting Purpose of Meeting: Preparing for final assessment report of one of the current unit Requirements of Meeting: All participants need to be present Participants: 1. Jamal Abdul Nasir (Myself) 2. Omais Siddiqui 3. Jawwad Bhatti 4. Faraz Khan Participants Expectations: Come up with route map of developing of final report step by step. Meeting Arrangements: * Venue : Barkly College Library (Organized by one of the member) * Date : 2nd January,2013 * Communication : All participants are informed via emails and phone calls regarding venue and date of the meeting. Agenda of Meeting: * Welcome and introduction of team members with each other * Seeking advice for topic selection for final report * Assigning task to each member * Setting deadlines for each task * Deciding date with venue for next meeting following closure of meeting. * Dispatch the copies of agenda and minutes to every member. Minutes of Meeting: * Every member is present * After heated discussion final topic is decided and that is "Stress management at workplace" * Report writing strategies are exchanged * Whole assessment is divided in small sub-tasks namely preface, index, introduction, theory, case study, conclusion, appendix, compiling, printing and presentation * Each member is assigned the agreed sub-task after arguments * All group members are advised to report group leader (Me) ...
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...Taking 1) Understand the meeting. Accuracy Meeting minutes have no value if they are not accurate. Names and terms, especially the organisation’s own jargon, must be spelled correctly. And if you are taking minutes without the backup of an audio recording, you need to get it right the first time in your notes: there is no second chance. It’s very difficult to take accurate notes if you are unfamiliar with what you’re hearing. Preparation A good minute taker will prepare him or herself ahead of the meeting. Make sure you understand the agenda and review related documents, such as minutes from previous meetings, related hearings or interviews. Based on these documents, build a glossary of names and terms. A good glossary makes minute taking easier, faster and more accurate. Some people believe that only someone from the same organisation - or even the same department can understand the meeting well enough to take accurate minutes. As independent minute takers, we find this simply isn’t true. In fact, many times someone less intimately connected to proceedings can actually take better notes. An outside minute taker will often be able to hear and record what was actually said, without "reading into" the connotations. A lot of organisations waste a lot of time reviewing and correcting minutes. Make sure your organisation isn’t one of them. 2) Make the time. Taking good meeting minutes takes time. Leave ample time for preparation, for the meeting itself, and for writing up...
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...laboratories at Norton and affiliate hospitals, daily meetings with my preceptor to get a profound understanding of my project, and information about the internship program. I have been given different opportunities to take part in lab projects but my main project deals with standardization. Currently, Norton has approximately 110 physician practices. Nearly 80 of these facilities perform in-house lab testing. My project will deal with collecting data on the types of tests each office conducts in house, weekly volume, which vendor is used, and what analyzers are located in the facilities. Once the spreadsheet is compiled, a team of laboratory experts and myself will go through the tests to set criteria on which test is allowed to be done in-house and which tests need to be sent to the CPA lab or the Ancillary Lab. From this project, I will be able to determine the expenses and reimbursement rates to help vet the test menu. The intern program also consists of weekly “Coffee Clutches”. This one-hour sessions gives us the chance to meet and mingle with Norton Administrators. The first week, we met the Rev. Ron Oliver. He talked a great deal about work-life balance and how to embrace opportunities. The next week, we met Al Cornish, the Chief Learning Officer. During this meeting, we learned about the importance of learning and the free benefits to employees by Norton University. Through this past month, my favorite part has been meeting with everyone including the intern team. I have...
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...Setting The alcohol anonymous meeting I attended took place at East Bay in warren at a club house between 5:15 pm and 5:45pm and I will refer to the meeting as “The gathering of morals”. The room is big enough to accommodate the members and from what I learnt nothing else happens there apart from the meetings. Signs are put in the walls which are basically the announcements, 12 steps, and 12 traditions and slogans. There was a lot of coffee indeed and people freely filled there cups. There are members as young as 16 years old and older individuals making the median age to be around 45 to 55 of years. There were individuals of different social class: those who seem to be living in the street and those who seem much confortable financially. There was no much big amount in racial diversity. Meeting occurrence AA meeting started on time with the chairperson “Mr. Milton” calling the meeting to order. Other conversation stopped and people took their sits. It then followed a moment of silence before one of the members offered to pray then there after members recited the Serenity Prayer. The chairperson then asked if there was any person attending the meeting for the first time and their reasons for attendance. The aim of doing so was to welcome any guests or visitors. What I observed and shocked was "The gathering of morals” meeting room is not a church in but in many ways, it imitates the church among the Christians faithful space that would be familiar to any Catholic church...
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...Chapter Thirteen Meetings, Conventions/Exhibitions, and Event Management Key Teaching Elements/Chapter Outline Historical Review Page Object. |People have gathered for meetings for hundreds of years. Meeting purposes have been and are very |446 | | |diverse. | | | |Associations go back many centuries; they originated in the United States at the beginning of the 18th |446 | | |century. Associations spend about $53.5 billion holding meetings and conventions that attract 22.6 | | | |million attendees (approximately). | | | |The hospitality and tourism industry consists of a number of associations. (These are listed on page |446 |1 | |446 in the student text.) Associations offer the following benefits for members: government/political | | | |voice, marketing avenues, member services, and networking. | | | Types of Meetings |Meetings are conferences, workshops, seminars, or other events designed to bring people together in |447 |2, 3 | |order to exchange information. There are various forms that meetings can take – Clinic...
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...Organizing a Cost- Reduction program The Bottom Line * You need a multidisciplinary team to attain significant cost- reduction. Support from the top helps greatly. * Encounter resistance to the cost reduction effort * There are risks associated with cost – reduction opportunities * Meet at least once a week * Maintain an action plan to create and sustain reduction momentum. * Someone who writes well and is good in capturing details should take notes and publish meeting minutes no later than one day after each meeting. The meeting minutes should be sent to the chief executive, the team members, and the head of each department. Doing this keep others in the loop, and it keeps the effort alive. * The meeting minutes should include “living” task list. Team members should provide input regarding the status of each task in the meeting, and the person preparing the meeting minutes should update the task list to show current status. * The team members should discuss cost- reduction ideas in a free- flowing manner. The ideas may come from the team members or from others in the company. All of the ideas should be captured on a paper. After discussing all of the ideas, the team should decide if each idea should be pursued. If the team thinks an idea has a merit, in most cases it will go to the affected department manager. Key Questions: 1.) Do we have a cost – reduction effort in place? 2.) Do we have cost – reduction targets? 3.) How do we identify and eliminate...
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...subcommittees to have meetings with the public and he recommended that we have these meetings at homes of citizens of our city. He believed that if we went out into the neighborhoods we would get a better response than having the meetings at city hall. I has been my experience we see a better turn out of residents if we had regularly scheduled meetings in a place that was familiar to our citizens. Having meetings in different locations, on different days and at different hours, would not be conducive to attendance or capturing the trust of our residents. After much discussion, Juan said he wanted us to do it his way. Some of the committee members just shrugged their shoulders and proceeded with his direction. The first meeting was held on a Tuesday night at the home of one of our committee members. One would initially believe that attendance was great for this meeting because of what appeared to be a full house. But if you analyzed the attendance, we had all the members of the committee, most members of the city council and only six residents from the neighborhood where the meeting took place. The second meeting was held a month later at the home of a different committee member and attendance was even worse than the first meeting. There were only five committee members and two residents present. It was finally my turn to lead a meeting and I became the rebel. I went against the direction of the committee chairman and had my meeting at city hall on a Sunday...
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...together over the course of the project. The TOA is a living document and may be updated as the need arises throughout the project. Any updates will be discussed with and ratified by the project team members. Team Communications [Describe how project team members will communicate with each other. Include where project documents will be stored and how they may be accessed, how and when meeting agendas and minutes will be distributed, and how confidential information will be handled.] Sample text: § The project’s SharePoint site will house the most up-to-date version of project documents. All team members will be given access. § Meeting agendas will be e-mailed to project team members at least 24 hours prior to meetings. Meeting minutes will be posted to the project SharePoint site within 48 hours after meetings. § Team members will appreciate the sensitive nature of information discussed during this project and will share with care. Where applicable, documents will include a footer indicating that information is confidential. § “Sidebar” conversations between team members during team meetings will not be allowed. § All communication will be open and courteous. No “overtalking” or interrupting. § Team members will keep each other informed. Decision Making [Describe how project team members will make decisions. Everyone must agree on how decisions will be made to ensure that everyone can live with the decisions made and to ensure that the project can move forward. Include...
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...strives for a healthier society, and also has financial benefits for the sales associates that commit to selling the product. All the members have no trouble selling Zeal because they are passionate about the product, plus offer their own extraordinary testimonies of how the line has personally affected their health for the better. (Zeal for life, 2013) The purpose of the meeting is to further train current Zeal vendors, recruit new members, share testimonies, and build new sales techniques. Unlike what is suggested in The Business Writer’s Handbook (p.338) there are no key participants, and whoever would like to attend can. It is not required for any of the sellers to attend any meetings, though it is available for anyone who would like to participate. The Tulsa chapter has meetings every Thursday at seven o’clock in the evening. The meetings are held at a member’s house who is willing to open their home to spreading the word about Zeal. This meeting did not have traditional agenda, but they did have a PowerPoint presentation so they could display topics and stay on track. This not only helped guide the meeting but also gave everyone in attendance a visual to follow along with. They had two main points to cover in the slide show, which was what zeal for life is and how to get involved with it and the job opportunities...
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...Team Contract Performance Expectations As a group, it has been decided that meetings will be held roughly two to three times a week, mainly at any convenient library on campus. Any further forms of communication that shall be required will be directly through cellular devices, Facebook, emailing, and MSN Messenger. In order to avoid any technical difficulties, all of these communication channels will be checked regularly within 24 hours each and every day. Aside from our online or cellular forms of communication, it is predicted that further meetings shall be required and when the time comes for further outside meetings it has been established that these meetings will be set up whenever necessary at any location that is convenient for participating group members (for example: a group member’s house). Deadlines will be set accordingly following the professor’s instructions; however, it is mandatory that each group member is responsible for submitting their work 3 days prior to the actual deadline of submission for peer review, to allow adjustments in the case of any emergencies arising, and so forth. It has been agreed that this early deadline will be crucial and beneficial to each individual group member. In the case of any further assistance being required, the group member experiencing whatever difficulty must first consult the group leader with detailed explanations and a legitimate reason for their troubled situation; however, if the issue cannot be resolved through the...
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...COMMUNICATION PLAN AND PROGRESS MEETING AGENDA PRESENTED TO THE EXECUTIVE MANAGEMENT OF KIOKO GROUP INCORPORATION, HOUSTON TX TOPIC: CREATE SYSTEM DATABASE FOR TRACKING COMPANY OPERATION VEHICLES MILEAGE BY (PROJECT MANAGER) ------------------------------------------------- Create Database for Tracking of KIOKO Group Operation Vehicles Mileage Communication Plan Overview The purpose of a Communications Plan is to document the key elements of a communications strategy, including: * Frequency (Schedule) * Method of Delivery * Recipients * Format * Owner The communication channel as regards in this project will be as following: * Formal * Verbal and Written * As contain in the project communication plan Communication Plan: This document outlines the plan of communication for KIOKO Group project team and contractor. WHAT | WHEN | WHERE | OWNER | ATTENDEES | Status Meeting | Every WeekFriday12 Noon | Conference Room | Project Manager | Project Team, Contractor and KIOKO Group Automation logistics Head | Progress Meeting | Every two WeekMonday10am | RM 302 | Contractor | Project Team and KIOKO Group logistics Head | WRITTEN COMMUNICATION | WHAT | DUE WHEN | METHOD OF DELIVERY | SENDER | RECEIVER | Meeting Minutes | 2 days after the meeting | EMAIL | Designated Staff | All participants | Action Item Log | 4 days after the PMO Status meeting | EMAIL | Designated Staff |...
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...A GENRE ANALYSIS OF SENIOR HIGH SCHOOL STAFF MEETING MINUTES ABSTRACT Interest in genre analysis has increased over the years with studies done by several scholars such as Swales, Bhatia, Berkonkotter, Hyon, Bazerman, Miller, to mention just a few, on various genre ranging from the research article in general to letters. Studies on genre analysis into meeting minutes are however, very limited and so the aim of this study is to investigate the communicative purpose, schematic structure and lexico grammatical features which characterize this genre. Swales' (1990) rhetorical approach to genre analysis was used to investigate eighteen meeting minutes which revealed the occurrence of seven moves with each having its own communicative purpose and linguistic features which characterize the genre as a formal one. The study has implications for genre studies in the area of pedagogy and further research. Key words: genre, minutes, discourse, moves, steps, Ghana. 1.0 INTRODUCTION Minutes is a highly formal written genre situated in the domain of business discourse and is an official record and considered a legal document by auditors, IRS and the law courts. Oxford defines it as a written record of what is said and decided at a meeting. It is used by institutions, corporate bodies and varied organisations. Its main communicative purpose is to record and relay information to the members of that discourse community. It also gives members the platform to express their views and opinions...
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...have addressed the problem so that the entire team could approach and move to the Norming Stage smoothly and harmoniously together as a team. Instead, they left Mike behind and moved on without his presence. The team at week five is now ready to present their case and is now in the Performing Stage. Mike only has some rough handwritten notes. Knowledge of the Team Development Stages should have helped Christine fix problems during the Storming Stage before moving on to the next stage clean and fresh. Part II: Problem Identification The primary problem is Mike, the secondary problem is Christine. During the first group meeting, Mike showed resistance to get together before class. Then as time went on Mike missed most of the meetings. But Mike left brief notes to Christine, which she was supposed to discuss for him at the meetings. In week three there was a cafeteria incident where Mike walked away with drama. Then on week four, Mike confides to Christine that aside from the job, the coursework, he now has girlfriend problems. On week five, Mike could not...
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...Non-Voting Members: Staff, volunteers of faith based organizations, and social service agencies working within established City of Lakeland neighborhoods shall be non-voting members. ARTICLE III – OFFICERS AND DUTIES 3.1 3.2 Officers: The NAC officers shall consist of a Chair and Vice Chair. Term of Office: Each officer shall be elected to a one (1) year term commencing in January and continuing until their successors are duly elected and installed in office. Officers may serve only one term in each office. Eligibility: Officers must be an active member of a registered neighborhood association. Nomination and Election of Officers: 1. Nomination of Officers: a) A Nominating Committee of at least three members shall be formed at the quarterly meeting prior to elections. 1.2 1.3 2.2...
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...Virtual Meetings: MIS IN ACTION 1.) WebEx offers different types of products and services for both small-medium and large businesses. WebEx is a very useful system for business. The WebEx can be used on desktop, laptop, smart phone as long as internet is acquired. You can use it to have a meeting or demonstrate a product everywhere and anytime. It also can make a sales presentation and hold a webinar or press conference. It didn’t limit by time, place or other factors. You can save time and money because you don’t have to care about finding a cozy place and also don’t need to print out the files. It helps many multinational enterprises to decrease their cost from business trip and personnel costs. 2.) WebEx does more than just meetings. WebEx can do almost anything, from holding a press conference, to demonstrating a product, making a sales presentation, conducting remote training, or even collaborating on design, name it. WebEx can do them. As they say, how you use it is only limited on your imagination. Web Conferencing allows conference participants to not only speak to and hear each other or simply just give feedback as compared to conference calls or even face-to-face meetings, but also share notes, view multimedia presentations, even work through ideas on an electronic white board. 3.) When you meet online, you remove many of the constraints that can make meetings a challenge - like getting everyone in the same place at the same time. In Web conferencing...
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