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Information Asset Register Case Study

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Information Asset Register (IAR) is a simple way to understand and manage the organization’s information assets and the risks (and business benefits) to them.

Information Asset Register/ IAR will give the comprehensive and holistic view and knowledge what information the organization hold and how to protect it and how to exploit information assets full potential.
(source National Archives / Gartner)

Structure of the presentation:
- What Information Asset Register is?
- Why BIS should establish Information Asset Register and what benefits it will bring to our business operations?
- How we will set up the Information Asset Register in practice?

Background and underlying drivers for Information Management and Information Governance function …show more content…
* What information is most critical to our business operations
* From where or how we will get or create this information
* Who will own the information asset, who else will use it?
* Where the information asset is stored?
* What security aspects / regulations the asset has?
* What legal issues and / or risks need to be secured with specific asset?
Kuva (information silo dots without connection), IAR makes understanding what information is in specific dot and how others can use that.

Why:
With help or IAR we are able to manage risk involved our information assets: By identifying the most business critical information assets and secure and mitigate those risks more easily. Or get operational efficiency by developing the information management processes (and information governance processes more efficient) by reducing duplicate information silo’s. Understanding the overall importance of information and/or value chains where information is connected and by that focus on right development activities.
Also by understanding what information we have, we can make better analysis, be more innovative and efficient and accurate in our (business) …show more content…
How:
- Set up a project to establish a IAR and processes that will maintain the information once first stage is done
- Plan and make a questionnaire for business process manages and identify the information they have and need to produce the service ( either online questionnaire or workshop)
- Once the basic set of information assets is identified and registered run workshop and validate the results with BU
- The information assets identification and registry work should be as much as possible service for BU managers, but done so that the ownership of the assets is clear and remain in the BU’s (important)
- Evaluate the technical systems that can deliver the IAR registry services (keep the register and provide user friendly UI for end users)

After the IAR is established it will provide information needed to plane next steps when developing the IM and IG function.
We can identify the most critical assets, mitigate the risks related to those.
We can manage legal and regulative risks and requirements related to our information assets more efficiently and by that also reduce the

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