...Response to Simple Gateways RFP 1. Addressing challenges that affect stakeholders Simple Getaways has several challenges that affect the stakeholders in the organization. The stakeholders at Simple Getaways in respect to this RFP are the office staff, management, human resources, and the customers of Simple Gateways. The challenges that Simple Getaways faces are as follows. The office staff is affected by too many versions of the same document, causing confusion due to incorrect and outdated information being relied upon. This can result in poor business decisions being made due to bad information. Instead of a central location and central servers being used to store data and information, each office uses its own local file server. This makes it complicated for employees in one location to access data stored at a different location and to keep track of document changes and updates. Sick leave, paid time off, and other human resources and administrative tasks are all paper-based, which results in a large amount of manual paperwork which in turn causes delays for the human resources and management employees who are responsible for processing those requests. This gives those departments the impression of being unorganized and slow, which in turn can cause employee frustration and dissatisfaction. Due to the above three challenges faced by the current systems and processes in use at Simple Getaways, customers of Simple Getaways might be left with an impression...
Words: 869 - Pages: 4
...Identified Challenges within the Current System Within the current system at Simple Gateways there are three main challenges. First, multiple versions of documentation are passed between office staff. This results in decisions being made based on incorrect or outdated information. Second, documents are stored locally at each office. This limits access to files and puts a dependency on repeated personal communication for document access wasting time and efficiency. Lastly, administrative tasks continue to be reliant on a paper based system producing possible processing and communication delays. How Identified Challenges Affect Key Stakeholders Managers and executives are the key stakeholders affected by outdated or incorrect documentation. Individuals or teams could be under the impression that business decisions are being made with information that is helpful and pertinent while in fact the information could be detrimental. When multiple managers and executives are involved confusion could arise about the needed information compounding the problem and leading to lengthy debates and discussion that are not required and create a confusion in business direction. This potential for errors in decision making puts the company at a considerable danger for loss of profitability, unsatisfied customers, and an uncertain future. Separate file servers and email servers affect two key stakeholders. The employees and the managerial and executive group both find themselves dependent...
Words: 2045 - Pages: 9
...Request for Proposal (RFP) Task 1 1. Introduction The purpose of this project is to introduce a new network infrastructure design for Simple Gateway Inc. The new network design will solve the existing problem with the multiple versions of the same document in each regional offices, digitize, and automate the workflow associate with administrative tasks. 2. Summary and Background Simple Gateway Inc. is a regional travel and tourism company Headquarters in California with 12 branch offices across the western United States. As of now, each office network operates independently with their own window base file server, an exchange server, and all of the data (File and Document) are stored locally. There is no centralized network and system infrastructure. 3. The current challenges in the Simple gateway affecting Key stakeholders Simple Gateway Inc.’s decentralized network was affecting the day to day business operation, and every day employee productivity was very low within the organization. Furthermore, currently affected shareholders are the chairman, vice president, director of operations, area managers, human resources, office manager, and office staff. Overall the stakeholder main problems are: Since each regional office was operating independently, there was no standardized version control of the document. Each regional office had a different version of the same document. Due to the lack of transparency and visibility of company data among the...
Words: 1991 - Pages: 8
...Running Head: LYT2 TASK 3! 1 ! ! ! ! ! ! ! ! ! LYT2 Task 3 City of Seabreeze Virtualization Adoption Plan! Kristopher Rosenberg! Western Governors University! ! ! ! ! ! LYT2 TASK 3! 2 LYT2 Task 3 City of Seabreeze Virtualization Adoption Plan! Given the City of Seabreeze’s declining revenue stream and resultant financial situation, as well as simple good government, it is critical that the city find ways of reducing expenses while continuing to provide the services needed by the citizens of Seabreeze. This includes the city’s use of information technology. Technology investments cannot simply be eliminated, as they are a critical component of the city’s infrastructure on which key city services rely upon. Therefore it is necessary to identify technologies which can produce a greater return on investment (ROI) through reductions in the total cost of ownership (TCO) of the city’s technology assets. One approach that would meet this need that has been identified is the adoption of server, storage and desktop virtualization technology. These technologies not only represent a significant opportunity for the City of Seabreeze to reduce costs, but it will also enable the city to reduce its greenhouse gas emissions, raise IT staff efficiency, and improve disaster recovery capabilities.! 1. Virtualization benefits The term “virtualization” refers to technology that enables a single physical device, such as a server with a large pool of resources...
Words: 3221 - Pages: 13
...LYT2 Current and Emerging Technology Task 1 Brian Reynolds Western Governors University Overview Simple Getaways, Inc. (SGI) originated in California, now encompasses an additional twelve regional offices located throughout the west coastal region of the United States. Data storage and communication methods, originally based on a single office, are no longer adequate to the needs of SGI. This proposal is to address the requirement for collaboration between and within offices, as well as data storage and management. Challenges facing Key Stakeholders At Simple Getaways, the company management staff and travel agents face several challenges using existing Information Systems technology. Each regional office maintains its own Windows Server as a fileserver and well as a Microsoft Exchange server for email functionality. Due to this, all documents as distributed throughout the company offices. This has required office staff to email documents to recipients at other offices when required. The recipient then preforms any edits or modifications that are required, then emails the document back to the originating office. When the document is required by multiple offices, the returned documents must be examined and collated by the originating staff. This often results in missing or inaccurate data in the final document. In addition to the document issues, the administrative staff faces the challenges of paper driven tasks. When administrative tasks, such as leave requests...
Words: 849 - Pages: 4
...Lyt2 Task 1 A1 & A2. Simple Gateways, Inc. has flourished the past several years expanding to twelve offices throughout the western United States. Expanding to 12 different sites now brings new challenges to the stakeholders (Management) like: • Having multiple versions of documents that have been passed between 12 sites of office staff now has made each office very inefficient in running their daily operations. When this business was small it had one central location that used one version of documents that made it easy for management to make the right decisions on a daily basis which in turn allowed the stakeholders to make plenty of money to expand into twelve locations. As the company expanded, each new site had its own version of documents they used on a daily basis but they were not the same as the other sites. When you have multiple documents they could contain outdated or incorrect data, which makes it extremely hard for the stakeholders to come to a solid conclusion costing the company thousands of dollars. If the company had a single version of documents they were using at all the sites they would eliminate the incorrect or outdated data on the documents. This would allow the stakeholders to make solid conclusions on a daily basis and prevent the company’s loss money. • Since Simple Gateways has twelve locations, most of the documents are saved onto servers at each location. Each site has given permissive rights to specific person or persons to access...
Words: 1421 - Pages: 6
...LYT2 Task 3 City of Seabreeze Virtualization Adoption Plan! Given the City of Seabreeze’s declining revenue stream and resultant financial situation, as well as simple good government, it is critical that the city find ways of reducing expenses while continuing to provide the services needed by the citizens of Seabreeze. This includes the city’s use of information technology. Technology investments cannot simply be eliminated, as they are a critical component of the city’s infrastructure on which key city services rely upon. Therefore it is necessary to identify technologies which can produce a greater return on investment (ROI) through reductions in the total cost of ownership (TCO) of the city’s technology assets. One approach that would meet this need that has been identified is the adoption of server, storage and desktop virtualization technology. These technologies not only represent a significant opportunity for the City of Seabreeze to reduce costs, but it will also enable the city to reduce its greenhouse gas emissions, raise IT staff efficiency, and improve disaster recovery capabilities. 1. Virtualization benefits The term “virtualization” refers to technology that enables a single physical device, such as a server with a large pool of resources (CPU, memory, disk, etc.), to be logically segregated into smaller separate “virtual machines”, or “VMs” that are each given their own subset of resources based on their actual utilization requirements. According...
Words: 3157 - Pages: 13
...| Current and Emerging Technology – LYT2 Task 1 | | PREPAREDFORSimple Getaways, Inc.RESPONSE TO REQUEST FOR PROPOSAL September 22, 2014 | Contents I. EXECUTIVE SUMMARY 2 II. BACKGROUND 2 a. Current Issues 2 b. Key Stakeholders 2 Sponsorship/Champion 2 III. ACTUAL PERFORMANCE VS. DESIRED PERFORMANCE 4 a. Document Management 4 b. Administrative tasks 4 IV. PROPOSED SOLUTION 4 a. Document Management/ Collaboration 4 Key Benefits 5 b. Workforce Management 5 Key Benefits 6 V. Conclusion 6 VI. References 6 I. EXECUTIVE SUMMARY Based upon the two major challenge detailed in the Simple Getaways’ RFP, both challenges appear to steam from the current decentralized structure of the organization. Each office is acting as its own entity, with its own document management and workforce management. By implementing Huddle for document management and Oracle’s workforce management solution it will be possible to centralize both document management and workforce management across the entire organization. Greatly improving the sharing/ collaboration of documents as well as improving controls around workforce management. II. BACKGROUND This document is in response to the RFP created by Simple Getaways, Inc., requesting solutions for a new information processing system. a. Current Issues There are a number of challenges with Simple Getaways’ current system: * Little to no version control of documents, multiple versions of documents exist...
Words: 1609 - Pages: 7
...LYT2-Task 3 Assess and Adopt a Virtualization Adoption Plan What is Virtualization? Virtualization, in computing, refers to the act of creating a virtual (rather than actual) version of something, including but not limited to a virtual computer hardware, platform, operating system (OS), storage device or computer network resources. Hardware virtualization or platform virtualization refers to the creation of a virtual machine that acts like a real computer with an operating system. Software executed on these virtual machines is separated from the underlying hardware resources. For example, a computer that is running Microsoft Windows can host a virtual machine within it and can load Linux (Ubuntu) that looks like a computer with the the operating system Ubuntu Linux. i.e. both operating systems Microsoft Windows and Linux can be loaded in the same machine with Ubuntu Linux is in the virtual machine. Ubuntu-based software can be run on the virtual machine. Server Virtualization: This refers to creating a server in the cloud for example Amazon Web Services where virtual servers can be created and can be accesses as a service. 1. Description about how the benefits of virtualization would impact the city of Seabreeze. The city has a Physical server environment which consists of 72 servers, the storage environment of DAS (Direct Attach Storage) and 350 desktop or end computers. This setup can be virtualized by purchasing space for storage, server and end computing. This...
Words: 2048 - Pages: 9
...LYT2 Task 2 Western Governors University Part A - Technological Solutions for NHS, Inc. 1. DSL Technology Sims, J. (September 13, 2014). The Future of DSL. Retrieved September 14, 2015 from http://www.highspeedexperts.com/future-of-dsl/. Solution - This article describes the DSL technologies that are available and which direction most companies are going with. DSL services offer much higher speeds than a typical dial-up solution while utilizing the existing phone lines to transfer data. With this technology there are two main DSL options that are available. SDSL (Symmetrical Digital Subscriber Line) is an older technology which is targeted at businesses and enterprises that offers equal and fast upstream and downstream speeds. The other option is VDSL which is a faster solution for larger businesses. Use - VDSL (Very high speed Digital Subscriber Line) is the dominant DSL technology at the moment. VDSL is also in its 2nd generation which is referred to as VDSL2 which offers speeds of 100 Mbps downstream and 20 Mbps upstream. GDSL (Gigabit Digital Subscriber Line) is the upcoming technology that is promising but the specifications are still being proposed and debated. Application - DSL technology is a solution that NHS, Inc. can utilize given that all their clinics are supplied or are in reach of a landline telephone company and have the infrastructure in place. DSL would also be fast enough to handle the 100MB of files being transferred...
Words: 3055 - Pages: 13
