...Project Management Project Management I. Introduction This takes place as part of the executing process group. This is the process of tracking, reviewing, and regulating the progressed in order to meet the performance objectives defined in the project management plan. In addition to reviewing the work that is being performed, this process also makes sure that the deliverables themselves, plus the way in which they are being delivered according to the project management plan. This is a macro integration process and looks at the progress of the overall project taking corrective action as and when needed via change requests. The focus here is on identifying any variances from the project management plan, to carry out problem-solving in order to determine appropriate corrective and preventative action, perform root cause analysis of such variances, and to manage the time and cost reserve allocations. The corrective action that the project manager should be making here is based on how the project has been progressing and from this how things are forecast to continue. The results of the work being undertaken are compared to the baseline is within the plan and appropriate adjustments made to ensure that the two are harmonized. Such adjustments and changes to the work are both identified and implemented within this process. Another key aspect here is to ensure that risks are being managed properly, new risks identified, and that the overall project performance...
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...achieving those goals. Project management takes one of the goals and manages costs, schedules and resources to give the desired result. When small businesses use projects to make progress toward their strategic goals, they have to be aware of the differences between the two processes. While both corporate strategy and project management share planning and control characteristics, the details of their implementation and execution are not the same. Goals: The goals of corporate strategy and project management are different. Those of corporate strategy define the direction of the company and are not usually time limited. A strategic goal of excellent customer service is a continuous process. A project is designed to achieve its goals within a certain time frame. Its goals are to produce the desired result within budget and according to the schedule. Once the goals are met, the project is complete. Corporate strategy may use projects to further its goals, but the projects are steps in the overall process while the corporate strategy carries on. A project is “a temporary endeavor undertaken to create a unique product, service, or result.”Operations, on the other hand, is work done in organizations to sustain the business. Projects are different from operations in that they end when their objectives have been reached or the project has been terminated. A program is “a group of related projects managed in a coordinated way to obtain benefits and control not available from managing...
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...C Project Management Team roles C.1 Project Board The Project Board is appointed by corporate or Programme management to provide overall direction and management of the project. The Project Board is accountable for the success of the project, and has responsibility and authority for the project within the remit (the Project Mandate) set by corporate or Programme management. The Project Board is the project’s ‘voice’ to the outside world and is responsible for any publicity or other dissemination of information about the project. C.1.1 Specific responsibilities The Project Board approves all major plans and authorises any major deviation from agreed stage plans. It is the authority which signs off the completion of each stage as well as authorises the start of the next stage. It ensures that required resources are committed and arbitrates on any conflicts within the project or negotiates a solution to any problems between the project and external bodies. In addition, it approves the appointment and responsibilities of the Project Manager and any delegation of its project assurance responsibilities. The Project Board has the following responsibilities. It is a general list and will need tailoring for a specific project. At the beginning of the project: assurance that the Project Initiation Document complies with relevant Customer standards and policies, plus any associated contract with the Supplier agreement with the Project Manager on that person’s responsibilities...
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... * Project Plan Package * * * Prepared by: * Last Updated: 12/08/12 * Project Manager: * Business Manager: * * * * * TABLE OF CONTENTS User scope and requirements 3 Executive Summary (Scope/Service Description) 3 Business Case 3 Deliverables 3 Budget 3 Technical Requirements 4 Limitations & Exclusions 4 Project Sizing and Risk Assessment/ Risk Mitigation Plan 5 Procurement Plan 5 Milestones 5 Resource Plan 6 Project Plan 6 Project Communication Table 6 Communication Plan 7 Attachments/Appendices 8 * * * User Scope and Requirements * House renovations are services that both of us have done in the past and one of the reasons we have selected this as our project. Although our expertise level is novice it also is a project we enjoy. Learning more about the management aspect of this project is of interest to us both...
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...Checklist for Evaluating Internal Controls Control Environment Department: Preparer: Date: Please Enter Date here Yes No NS N/A | Checklist Questions | | 1. Are the company shareholder's approved of the project? | | 2. Is the company management approved of the project? | | 3. Has the employee's involved been fully informed of the project? | | 4. Does the project follow or improve the company's mission? | | 5. Does the project have a mission? | | 6. Has accounting reviewed the project? | | 7. Has accounting provided a report on the costs of the project? | | 8. Is the company ready to introduce the project? | | 9. Are the management and employees ready to work on the project till complete? | | 10. Does the project interfere with any Human Resource policies or procedures? | | 11. Are the employee's working on the project knowledgeable about the skills needed? | | 12. Has the Project Manager been chosen? | | 13. Can an internal audit be done on the project later? | | 14. Are all the three phases being followed? | NS = Not Sure N/A = Not Applicable Risk Assessment Department: Preparer: Date: Please Enter Date...
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...Management is the collection of processes which ensure that the project includes all the work required to complete it while excluding all work which is not necessary to complete it. The Scope Management Plan will detail how the project scope will be defined, developed, and verified. The Scope Management plan will also defines who is responsible for managing the projects’ scope and also acts as a guide for managing and controlling the scope through the entire project. Project Scope Management follows a five step process that makes the project successful; the five steps that are needed are, 1) Collect Requirements – this first step is the process by which we define and document the requirements needed to meet all project objectives. The foundation of this process is the project charter and stakeholder register. From these, the team can identify requirements, collectively discuss details associated with meeting each requirement, conduct interviews and follow-on discussion to clarify the requirements, and document the requirements in sufficient detail to measure them once the project begins the execution phase. . 2) Define Scope – this step is critical to project success as it requires the development of a detailed project/product description to include deliverables, assumptions, and constraints and establishes the framework within which project work must be performed. 3) Create WBS – this process breaks project deliverables down into progressively smaller and more manageable...
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...CAREER EXPLORATION PROGRAM (PROJECT FIGARO) PROJECT PLAN APRIL 2015 Document versions and key changes: Version | Issue Date | Key Changes | Author | 2.0 | April 25, 2015 | Updated WBSUpdated PERT/CPMUpdated Organizational Chard | Monitoring & Control Committee | Approved by: Version | Name | Function | Signature/Email | 2.0 | Sorono, Terence | Project Sponsor | | TABLE OF CONTENTS Executive Summary of Project 1. Project Title 2. Introduction 3. Background 4. Goals and Objectives 5. Scope 6. Time Frame 7. Cost Management Plan 8. Benefit Analysis 9. Risk Assessment 10. Milestones 11. Assumptions 12. Constraints 13. Critical Barriers 14. Deliverables and Key Users 15. Approach 16. Schedule 17. Communication Plan 18. Quality Management Plan 19. Appendices Executive Summary of Project Project Name: | Career Exploration Program (Project Figaro) | Date: | 29 April 2015 | Submitted To: | Prof. Terence Soroṅo | Objectives:The main objective of this project is to guide the students in choosing their courses in college through established means of exploring their passions, talents, and interests and eventually, pursuing a career they are most interested in. Project Deliverables & Key Users:In summary, this project aims to: 1) Design a seminar program that will help students identify their passion, explore them, and find ways to turn them into career opportunity...
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...Project Management - Overview Common misconceptions about Project Management Here are some questions we hear frequently that demonstrate a misunderstanding of project management: * What does the project manager do? * Why doesn't the project manager do some of the work? * Why don't we make our top specialist the project manager? * Why does the project manager need a support team? * Isn't this all an unnecessary overhead for the project? Project management is a specialist discipline. In a well run project, there is a constant array of management issues to deal with, as well as a challenging routine of project management processes. 360o Responsibility of the Project Manager The Project Manager is responsible for everything that is required to make the project a success - whether directly or indirectly. It is not like a typical hierarchical line management role. The Project Manager is at the centre of everything relating to the project. Controlling the contributions of seniors and peers is just as important as managing the work of the team. * The Project Manager needs to manage upwards - ensuring that the inverted hierarchy comprising the organisation's leadership and the project sponsors are doing all that is required to guarantee the success of the project. * The Project Manager is also the main focal point for liaison with other departments, projects and initiatives within the organisation, taking into account the needs and contributions of...
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...Planning Process Group The planning process group plays a very important role in project management. The planning process group is used to identify everything that is going to happen with the project. There are ten different sections of this group that need to be identified when taking on a project. First you will need to develop a project plan that defines the project itself. This process group is used by over 20 different processes like control risks and schedule management. This makes this process group a vital process group. This group is created by using and review the project charter, and by utilizing many different outputs like the cost management plan, and the communication management plan. Next section consists of the scope management plan, collect requirements, define scope, and create WBS. The scope management plan shows how the project is defined, controlled, and validated. The collect requirements part of this section is used to understand the needs and expectations of the stakeholders. This can be done for example by interviews or prototyping. The define scope part of this section is used for defining the project scope by using the project scope statement. The create WBS part of this section is used for dividing the scope into smaller pieces this way it is more manageable. The third section of the planning process group is the planning and managing your schedule section. This section consist of plan schedule management, define activities, sequence activities, estimate...
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...|Projects|Programs|Portfolio| Definition|(ISO) A project is a unique process consisting of a set of co-ordinated and controlled activities with start and finish dates, undertaken to achieve an objective conforming to specific requirements including the constraints of time, cost and resources. (PMI) A temporary endeavor undertaken to create a unique product, service or result.|(PMI) A group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually. Programs may include elements of related work outside of the scope of discrete projects in the program.|(PMI) A collection of projects or programs and other work that are grouped together to facilitate effective management of that work to meet strategic business objectives. The projects or programs of the portfolio may not necessarily be interdependent or directly related. | Example|Integration of HR system with Oracle apps|IT Transformation program|NASA’s space program| Scope|Have defined objectives and scope is progressively elaborated during the project life cycle.|Wider scope compared to projects and more focused on the benefits|The scope is driven by the strategic business objective that the portfolio is created to address.| Success criteria|Success is measured by the product and project quality, timeliness, budget compliance, and degree of customer satisfaction.|Success is measured by the degree to which the program satisfies the needs and benefits...
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...What is one characteristic of a project, program and portfolio? A. Development of a new product or service B. Logical they all have a time frame and life-cycle C. Conduction of task without schedule D. Implementing a new business process The reason I chose the answer number (B) projects are always in a form of a life cycle and changes happen frequently due to new ideas and technology the other answers are relevantly. Define the characteristics of a portfolio Manager? A. Process improvement, visibility, measurement, accountability, focus B. Standardization C. Change D. Associated processing Standardization and change are still characteristics of a good PPM but associated processing is not among traits Define the characteristics of a program? A. Deliverables with a strategic intent B. Risk Management C. Controlling project D. Schedule and resources The other three options are characteristics of a project manager. What are the project management processes? A. Initiating, planning, executing, monitoring and controlling and closure B. Integration, human resources, rick management C. Cost, stakeholder management, scope D. Quality, communications, procurement The other options are project management knowledge areas. What is a project management plan? A. Document capturing the entire project end –to-end, covering all project phases, from initiation through planning execution and closure. B. Costs, quality, schedule C. Scope, business needs...
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...Course Project – Week 4 Essay Questions After inputting the variable cost information for the resources (manpower) used such as; the project manager, general contractor and the manufacturing engineer and the fixed costs assigned to project deliveries such as; $32,000 for building design, a construction of $2,100,000 and $780,000 for plant equipment. At this point it would appear that with a proposed budget limit of $2,750,000 set by the company’s Board of Directors that we are on target with an estimated total budget of $2,633,532 for the Huntsville Plant Project. As you can see we don’t have very much room (budgetary) for any missteps therefore, it will be necessary for very member of the team monitor and control individual budgets and areas of responsibility. Within the Huntsville project is divided into key project phases and probably the most important phase to ensure the success of the entire project is the planning phase. There a few critical deliverables that must be completed within the ten (10) weeks set aside for planning. Just to point out a few key “must happens” such as; procure the plant’s worksite, obtain all needed permits and approvals and the selection of an general contractor not to say we can relax or slack on any part of the project’s tight budget and schedules, again the planning phase is only ten weeks with a budget of only $285,754 the project’s first test. After the planning phase is the preparation phase were the project is really defined and...
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...performance management applies to teams and organizations, as well. Organizational performance involves the recurring activities to establish organizational goals, monitor progress toward the goals, and make adjustments to achieve those goals more effectively and efficiently. Those recurring activities are much of what leaders and managers inherently do in their organizations -- some of them do it far better than others. (It's useful to think of organizational change in the context of organizational performance, rather than change for the sake of change, so the topic of Organizational Change will be useful to the reader, as well.) When seeking to improve the performance of an organization, it's very helpful to regularly conduct assessments of the current performance of the organization. Assessments might be planned, systematic and explicit (these often are the best kinds of assessments) or unplanned and implicit. Well-done assessments typically use tools, such as comprehensive questionnaires, SWOT analyses, diagnostic models (we often use these models without recognizing or referring to them as such), etc., along with comparison of results to various "best practices" or industry standards. Q: 2 What are the useful deliverables from monitoring the progress of a project? Ans: Introduction Managing a project effectively means: thinking before acting, identifying...
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...Project management for business Contents Introduction……………………………………………………………………………………. 1 Task 1………………………………………………………………………………………….. 1 1.1 Describe the background and the principles of project management……………………. 1 1.2 Appraise the viability of projects, developing success/failure criteria…………………... 2 1.3 Explain the principles behind project management system and procedures…………….. 4 1.4 Explain the key elements involved in terminating projects and conducting post project appraisal………………………………………………………………………………………. 6 Task 2…………………………………………………………………………………………. 7 2.1 Identify the most appropriate organizational structure, roles and responsibilities of participants within project…………………………………………………………………….. 7 2.2 Control and co-ordinate ………………………………………………………………... 9 2.3 Assess project leadership requirements and qualities…………………………………... 10 2.4 Plan and specify human resources requirements for a project………………………….. 10 Task 3………………………………………………………………………………………… 11 3.1 Prepare project plan and establish the project organization…………………………….. 11 3.2 Applying project scheduling, estimating and cost control techniques………………….. 13 3.3 Analyze the methods used to measure project performance……………………………. 15 3.4 Explain project change control procedures, evaluate the completed project…………… 15 Conclusion…………………………………………………………………………………… 16 Reference…………………………………………………………………………………….. 17 Introduction Management...
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...and control of various projects undertaken. Operations Department exercise control over all the Project Offices as well as all the Vessels. Project Offices are headed by Project-in-charge (PIC) and Vessels are headed by Masters. Masters of all DCI vessels, report to PICs who in turn report to HOD (Ops). Operations department strives for improvement of performance/ production, provides safe practices in dredging operations, complying with all Statutory Rules & Regulations of the Government, Ports and by establishing Procedures to safe guard against all identified risks and avoidance of damage to the property particularly while working and at sea. Operations Department looks after deployment of various dredgers at Dredging and Reclamation Projects as per the contracts concluded between the DCI and customers such as Major Ports, Minor Ports, Indian Navy, Ship building yards, Inland dredging organizations in India and major dredging and reclamation projects abroad. Operations department also looks after issues with respect to carrying out Hydrographic survey, soil explorations/ investigations and analysis apart from undertaking towage of dumb dredgers and crafts by the Tugs owned and hired. HOD (Ops) is assisted by Dy. General Managers, Managers, Dy. Managers, Asst. Managers, Surveyors and Administrative staff in day to day functions of the Department. The Head Office monitors the project functions, guide the PICs, monitor and review progress of the projects and...
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