For this course project I have decided to choose The Boys and Girls Club of Metro Atlanta. Today in 2014 I currently stay in the outskirts of Atlanta, GA and I am a product of The Boys and Girls Club. After I graduated from Clark Atlanta University in 2006, I then started a paid internship with The Boys and Girls Club of Metro Atlanta. From past experience until this very day there needs to be more strict background checks implemented when it comes to the basis of hiring volunteers and employees. If a stronger hiring process is not implemented I really feel that this location of the Boys and Girls in Metro Atlanta will be in a crisis because the wrong individual(s) were perhaps mentoring young adolescents that shouldn’t be. If this continues this could ultimately crush the dreams and aspirations of young mind. Today in 2014 there is a new generation when it comes to technology, and it’s improving each and every day of our lives. So it wouldn’t be a bad idea to take opinions and suggestions from the public within the community area of Metro Atlanta. Atlanta isn’t really a big place for the most part, and everybody knows everybody as it may seem scarily strange. These surveys could deliver information about the needs of The Boys and Girls Club of Metro Atlanta, a comments section for the public, and ideas and information that they can share to better the individuals that mentor the young adolescents within the community. So the question is are the children safe and can parents put trust in the organization when it comes to their children.
Discussing the analysis portions of my paper I want to touch basis on not only implementing a firmer background check but also implementing stress tests as well as psychological test as well to be aware if an individual actually has what it takes to volunteer or be an employee at The Boys and Girls Club of Metro Atlanta. Previous I stated that I too was a product of the Boys and Girl Club organization as well as interning there. There was a background, but I have to say that it really wasn’t as thorough as I thought it would be, when it came to dealing with children. In 2006 the only type of background check that I received was a fingerprint check which would detect if I had ever committed any crimes in the past. Today, The Boys and Girls Club uses LexisNexis, which is a preferred provider of criminal background checks for potential volunteers and employees of Boys & Girls Clubs throughout the United States. LexisNexis has screened more than 4 million applicants since 2002, the company has identified more than 200,000 potential nonprofit employees or volunteers with criminal convictions - including more than 3000 registered sex offenders. A criminal records check is a necessary element in program screening of potential volunteers and employees. This partnership with LexisNexis Screening Solutions provides access to a national criminal background check that includes a 50-state sex offender registry as well as state, county, motor vehicle, credit and other valuable searches. Through the partnership, LexisNexis Screening Solutions provides these vital services at discounted rates. LexisNexis also supports BGCA's risk management publication, Managing Risk: Real Situations. LexisNexis is proud to be able to provide assistance for such innovative programming that will truly help ensure safe environments for children. I will also touch basis on the effort to implement more cost savings habits. From being in the working field so many years, I have always received a paper paycheck stub although I had direct deposit. Implementing that employees must have a valid email address so that their paycheck stub can be emailed to them would definitely cut cost when it comes to purchasing paper, it could be digital, and save the organization much more money. The Boys & Girls Clubs of Metropolitan Phoenix did a case study on cost savings. For young individuals to reach their full potential as productive, caring, responsible citizens cost savings would really be a start. The BGCMP's focus is to provide quality after-school programs, under the supervision of a professional staff that supplement and enhance their learning and nurturing environments. Like every other organization within hard economic times, this organization was looking for ways to cut costs. One of the first areas to start with was payroll.
"Our main goal when looking for an alternative to issuing paper direct deposit pay stubs to our employees was to save costs," says Andy Putman, Accounting Manager for BGCMP.
Other factors were important in searching for the ideal solution for their business problem. (i.e. security, file transfer, delivery options, user friendliness, roll out options, appearance of the pay stub, length of implementation, disaster recovery, cost, and financial stability of the vendor providing the service.
"We were concerned with online security, providing a user friendly system for our employees, implementation timeframes, and of course cost," Putman remarked. "Ease of use was important because the easier a solution is to use, the more likely end users are to accept and support the change. Our current system can be somewhat inflexible at times, so integration support was key," stated Putman.
One of the reasons why BGCMP chose Doculivery was security. When dealing with employees' pay information, we wanted a trusted solution and NatPay's system answered all of our concerns.
Flexibility was also very important because the more efficient and flexible a solution is, the less costly it is. Functionality was important because it leads to easier and greater acceptance by end users. Doculivery provided BGCMP a customized payroll solution quickly and easily with an integration time of only weeks rather than months as with other online document management solutions.
"We estimate that Doculivery will save us over $2,300 each year in postage, paper, envelopes, and staff time in stuffing and mailing envelopes. This savings will increase over time given rising postage costs," Putman stated.
When asked how the employees adapted to their new online pay statement system, Putman remarked "We have received nothing but positive comments from our staff. The most frequent comment is how easy Doculivery is to use. The staff at NatPay was extremely helpful in setting up Doculivery. We had some glitches because of our software, but NatPay was able to handle them without delay." http://nationalpayment.com/case-studies/boys-girls-club-phoenix/ This case study is evident that more cost saving tactics need to be implemented because it could possibly take away from training programs which are very important when it comes to lives of the children. Every penny counts and something as small as paper, really can effect an organizations needs factor. This will have to be my argument than cut cost are very important for The Boys and Girls club, because it would ultimately cause the organization to spend money on simple mechanisms instead of important mechanisms. It’s basically a waste of money. My analysis discusses the type of survey that should be implemented as well as training programs for the faculty of The Boys and Girls Club. Human Resources will play a huge factor within this change because they will be the ones that will have to see if an individual is not capable to become an employee or volunteer for this organization. Faculty should never be afraid of voicing their opinion about ways to cut cost or save money. This is something that everybody who is involved with this organization needs training on. This could save the organization extra money to spend on things of importance.
The organization analysis portion of the Boys and Girls club will offer important information on ways to better protect young adolescent from non-ethical employees and volunteers. This organization deserves the best, to make sure that they represent The Boys and Girls club, in the positive way it should be represented. My needs assessment is heading in the right direction to insure that The Boys and Girls Club of Metro Atlanta is in need of a more firmer background check when it comes to volunteers and employees. Furthermore cost savings should implemented more so that money can be put to use for employees, volunteers, and the members will joining The Boys and Girls Club.