Policy review
Abstract:
To come out with an interim report to examine and review the MacVille policy and procedure documents to determine the shortfalls between required sustainable practices and documented approaches to the same. In addition, to review current usage of resources to gain understanding of potential for recommending change to organisational practices.Moreover, to develop an implementation plan for the new and revised policy documents. 1. Interim report 2.1 identify and describe required sustainability initiatives for MacVille
•MacVille need to make it eco-efficiency by using less energy, material and water, more recycling.
•By re-programming of all the air-conditioning services and switching off the lights at night MacVille can reduce the environmental licence fees, as well as by encouraging staff use of dual-flush capability of toilets.
•Better sorting the recyclable paper from general rubbish helps MacVille cut down cost on waste management.

2.2 research and describe best practice models relevant to the business sector, especially as it relates to this case study
•train the new staff to use the coffee making machine to help save electricity and water.
•set harsh penalties for incorrect disposal of waste
•use electricity saving machine to lower the usage of energy
•use environmental cups for coffee or encourage customers to bring their own cups
•lights off when it is unnecessary

2.3 identify and describe shortfalls
•the new environment approach for MacVille doesn’t reference any legislation or comply with any relevant environmental law.
•it should be signed up by the manager or chairman to show commitment from the highest level of the company.
•it doesn’t specifically point out who is responsible for the implementation of the new approach.

2.4 Make recommendations for the exiting policy options based on likely effectiveness, timeframes and budget
•develop a system to review the environmental objectives and targets regularly and to ensure continual improvement. This may require budget to cover the expenditure on training and educating the staff.
•display a copy of the new approach at the reception or on the website to make it accessible for all the staff and the community.

2.5 identify and summarise the scope of changes and new documents required that will need to be made to the MacVille policy and procedure set to ensure compliance with requirements of future sustainability initiatives
•firstly, the new approach shout be signed up by the manager. In addition, it should comply with relevant environmental laws. The company need to ensure the environmental objectives and targets are reviewed regularly. Moreover, it should clearly show the roles and responsibilities in the new approach.

2.6 identify and describe who could be consulted with to review and develop the revision and creation of policy documents (personnel requirements)
• All the staffs including the management at all levels and the coffee seller or the public who are interested in this industry could be the subject to review and develop the revision and creation of policy documents. It means everyone can express their own opinion on the policy to make it more effective and environmental. 2. Revised and new policy and procedure documents

•MacVille will comply with relevant environment laws and legislation standards. It will ensure continuous improvement through the environmental management system.
•management in all level is responsible to make sure that the policy is obeyed by all staffs and make it available to the interested members of the public.
•apply the policy for sustainability into the daily activities to make it more efficient such as using environmentally friendly washing materials, correctly disposing the waste and encouraging customers to use recycle cups.
•Good waste management can help reduce the waste removal cost and help environmental sustainability.
•make it eco-efficient by using lesser energy, material and water. 3. Implementation plan 4.7 sustainability initiatives
•last staff member leaving should turn the air-condition off
•lights should be switched-off at night
•accurate waste disposal behaviour should be developed. Otherwise, penalty is required.
•encourage staff to use dual-flush capability of toilets
•use less paper as possible
•better waste management

4.8 detail
•embed the sustainability initiatives in the policy documents including describing the roles and responsibilities of the employers and employees in this issue. Also, implement the initiatives into day-to-day operations, clear and definite the position descriptions of all roles and authorities.

4.9 evaluation
•to evaluate the efficient of the initiatives can be done by comparing the expense report every week or every month to check if it reduce the waste management costs or the usage of energy, material and water.
•the sustainability performance can be evaluated through checking the number of prosecutions or environmental incidents.
•checking the quantities of emissions and percentage of waste recycled

4.10 timelines and milestone 1. phase 1
•the company need to recruit staff to fill places in the new work team. In the end of this phase, the team should get organized and it should include someone to coordinate the planning process. 2. phase 2
•the sustainability coordinator or someone might go through the workplace to complete the first research and assess the environmental, economic and social challenges regarding to the sustainability issues. Also, it should develop a sustainability plan including the objectives and scope of the plan. 3. phase 3
•in this phase, the focus is implementation of the plan. The company can educate and train the staff on the new policies. All the staff should implement the plan into day-to-day operations. 4. phase 4
•the company should review the compliance of the staff and assess the effectiveness of the plan by using the sustainability indicators, such as amount of raw material or energy use, quantities of emissions , number of prosecutions, percentage of waste recycled, etc. According to the result of assessment, the company should re-written or review the policy. The sustainability process should be an ongoing process. 4.11 Strategies
•increasing the IT communication strategies such as using email and text messaging among internal contact.
•increasing recycling of paper
•using environmental friendly washing products
•better waste management and waste dispose

4.12 targets or key performance indicators
• key performance indicators include amount of raw material or energy use, quantities of emissions , number of prosecutions, percentage of waste recycled, number of staff attending training courses and number of environmental incidents. The target is to see improvement in all these issues.

4.13 organisational costs
•the cost of the sustainability policy may include the printing costs of the training material, the new equipments, the new staff and professional development of the staff.

4.14 ways to gather reporting information
•the information is collected by inspection and research through the company. It should base on the result of the evaluation and assessment.

4.15 individual and team responsibilities
•the new team should include a coordinator who guides the planning process, communicates the internal and external subjects and administers sustainability policy.
•employees of the company should follow the implementation plan and participate in the development of the plan.

4.16 ongoing method
• annual evaluation and assessment of the compliance and the effectiveness of the policy should be conducted.

4.17 how continuous improvement for the process will be implemented and managed
•based on the annual evaluation, the company should review and rewritten the policy to ensure continuous improvement