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Record Nostalgic Record

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Record Nostalgic Record
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BIS 220
TRUE, 2011
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Record Nostalgic Record
Table of Contents I. Opening Letter II. Types of Information Systems III. Diagram of a Transaction System IV. Closing Remarks

I.
Jay Record Master,
We have talked about opening up a nostalgic record store for a long time because the two of us have always been into records and collecting them. You have become a connoisseur and an expert with nostalgic records and your knowledge amazes me every day. Having stated that, I know that you do not have very much experience with how a business needs to operate and especially an understanding of the information systems that aid the business operation from making mistakes, quality control measures. This proposal will lay out five information systems that I think you should be aware of and grasp the concept behind them. I am not expecting you to become an expert overnight on these systems. I want you to know what other tools are out there to help make our dream a successful one. As I stated, there are five different types of information systems (IS) that I am proposing we utilize with the nostalgic record store. They are: 1. Functional Area IS | Supports the activities within a specific functional area | 2. Transaction Processing IS | Processes transaction data from business events | 3. Office Automation IS | Supports daily work activities of individuals and groups | 4. Management IS | Produces reports summarized from transaction data | 5. Expert IS | Mimics human expertise in a particular area and makes a decision |

II.
Each information system will be explained below and a majority of the information came from the book Introduction to Information Systems, 3rd edition. 1. Functional Area Information Systems are what support the activities within a specific functional area such as processing payroll. A system that can automatically process, monitor, and calibrate each employee’s payroll to match the time clock will greatly benefit our time by not having to constantly make adjustments to the payroll process. There is a possibility of errors to occur if correct data is not loaded into the system properly. There will need to be some monitoring on our part to make sure everything is being correctly inputted. In the functional area IS there is also ways to manage the budget piece of the operation. This includes financial forecasting, budgeting, able to manage financial transactions, as well as have control and auditing measures. All of this information will be used to help make better more informed decisions within the scope of our nostalgic record store. 2. Transaction Processing Systems (TSPs) are used to process transaction data from every sale. We would utilize a point-of-sale terminal at the checkout that will be linked to the database of records to keep our record of records up to date as well as the customer’s data. This system will monitor, collect, store and process data generated from every sale. Errors must be avoided and is critical, because data from the TPSs are input into the database and must be correct. This will also help to maintain privacy and security.

3. Office Automation Systems are used to support the day to day work activities. An example that I know you know how to use, since it was used a lot during our college years, is Microsoft Office. There are so many great uses that we can incorporate into the operation of the business, from creating advertisements to using Access to build the database of all of the inventory. A Power Point presentation could be built on how to train new employees or explain the history of the vinyl record. Publisher could be utilized to create the most awesome online web site that could be a source for historical data and information as well as an online store that other customers could sale or trade records with other nostalgic record enthusiasts. 4. Management Information Systems are what keep track of all of the managerial aspects of operating a business. This type of system will be used to produce summarized reports of the daily, weekly, monthly, quarterly, and annual operations of the record store. These reports will help to show us how the business is doing. If we end up having to get a small business loan, being able to generate these types of reports is essential to show how our business is doing to the lending institution. 5. Expert System is a system that mimics human expertise in a particular area such as a credit card transactions approval. There is no need to call up a credit card company and go through the phone tree to finally get to talk to someone to find out if the credit card is ok to use. It can all be handled by this type of system.

IV.
There is so much that goes into opening up a new business, especially a nostalgic record store. Not only do you have to have an inventory to support the operation and the means to keep the inventory coming in, but also the knowledge of the product that is being sold. Even with both of those aspects covered, there is still the backbone of business operations that will always need to be addressed. Having the right information systems in place will be one of the main decision factors of whether or not the business will succeed. Hopefully this gives you a simplistic understanding of the information systems that I am proposing we look in to when we do jump in head first with our dream of opening up a nostalgic record store.

Jason Ayres

Reference
Rainer, R., & Cegielski, C. G. (2009). Introduction to Information Systems. Hoboken, NJ: John Wiley & Sons Inc.

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