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Report on Data Management

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Submitted By CherylB
Words 745
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Activity 1 Report on data management:
Data Management is essential to an organisation and how we collect store and manage data about our employees needs to be compliant with Legal and Industry requirements
Two reasons why the organisation needs to collect HR data: * To prove that our employees are eligible to work in the UK and satisfy Legal requirements * HR data can help us identify sickness trends, monitor diversity, identify training needs etc and helps HR identify areas that need attention.
Two types of data that is collected within the organisation and how each supports HR practices * Sickness Absence Data allows us to spot trends by groups, departments, managers etc in order to identify problem areas so we can improve performance, reduce absence levels and Identify any underlying issues in the workplace including where Management training on sickness absence is required. HR can also analyse this data and the costs associated such as Occupational sick pay, SSP, Temporary cover, additional overtime costs as well administrative costs such as fees for Dr’s reports.

* Leavers Data helps Identify the rates of turnover and stability in different departments by gender, age, disability, ethnic origin, payscale etc. Data recorded from exit interviews helps Identify and manage a number of problems related to retention and can identify average length of service across different functions.

Two methods of storing records and the benefits of each
The benefits of Data being stored in Paper files: * Paper based storage materials are cheap and easy to produce. * Easy to access, distribute and carry. * Do not require complex technology to use. * Very minimal training required * Can be easily secured in filing cabinets with a responsible key holder * Manual Filing systems are organised
The benefits of Data stored on

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