...Response to Simple Gateways RFP 1. Addressing challenges that affect stakeholders Simple Getaways has several challenges that affect the stakeholders in the organization. The stakeholders at Simple Getaways in respect to this RFP are the office staff, management, human resources, and the customers of Simple Gateways. The challenges that Simple Getaways faces are as follows. The office staff is affected by too many versions of the same document, causing confusion due to incorrect and outdated information being relied upon. This can result in poor business decisions being made due to bad information. Instead of a central location and central servers being used to store data and information, each office uses its own local file server. This makes it complicated for employees in one location to access data stored at a different location and to keep track of document changes and updates. Sick leave, paid time off, and other human resources and administrative tasks are all paper-based, which results in a large amount of manual paperwork which in turn causes delays for the human resources and management employees who are responsible for processing those requests. This gives those departments the impression of being unorganized and slow, which in turn can cause employee frustration and dissatisfaction. Due to the above three challenges faced by the current systems and processes in use at Simple Getaways, customers of Simple Getaways might be left with an impression...
Words: 869 - Pages: 4
...Current and Emerging Technologies: LYT2 Task 1 A1. Describe how the challenges in the Simple Getaways RFP affect key stakeholders. If left uncorrected, the challenges being experienced by Simple Getaways will continue to affect key stakeholders in the following ways: • Multiple versions of office documents are passed between staff. This may result in management making poor business decisions because of inaccurate or outdated information. In addition, incorrect or outdated information may be used by employees and passed to customers. • Each office site stores its data on local file servers. This practice makes it difficult to access and or share data across the multiple locations. Business productivity is also sacrificed as a result of the time it takes to e-mail documents between the office locations and await responses. Key stakeholders affected range from middle and upper management to employees collaborating on different tasks. • Simple Gateways experiences frequent, problematic processing delays for administrative tasks while using a paper based system. This may result in confusion for supervisors and employees as to which staff members are out of the office and when. Administrative task processing delays may result in staff taking time off when, in fact, a time off request has not yet been approved thereby creating possible staffing shortages. In addition, pay check inconsistencies and or errors may occur as delayed time off requests are not processed and...
Words: 725 - Pages: 3
...| Current and Emerging Technology – LYT2 Task 1 | | PREPAREDFORSimple Getaways, Inc.RESPONSE TO REQUEST FOR PROPOSAL September 22, 2014 | Contents I. EXECUTIVE SUMMARY 2 II. BACKGROUND 2 a. Current Issues 2 b. Key Stakeholders 2 Sponsorship/Champion 2 III. ACTUAL PERFORMANCE VS. DESIRED PERFORMANCE 4 a. Document Management 4 b. Administrative tasks 4 IV. PROPOSED SOLUTION 4 a. Document Management/ Collaboration 4 Key Benefits 5 b. Workforce Management 5 Key Benefits 6 V. Conclusion 6 VI. References 6 I. EXECUTIVE SUMMARY Based upon the two major challenge detailed in the Simple Getaways’ RFP, both challenges appear to steam from the current decentralized structure of the organization. Each office is acting as its own entity, with its own document management and workforce management. By implementing Huddle for document management and Oracle’s workforce management solution it will be possible to centralize both document management and workforce management across the entire organization. Greatly improving the sharing/ collaboration of documents as well as improving controls around workforce management. II. BACKGROUND This document is in response to the RFP created by Simple Getaways, Inc., requesting solutions for a new information processing system. a. Current Issues There are a number of challenges with Simple Getaways’ current system: * Little to no version control of documents, multiple versions of documents exist...
Words: 1609 - Pages: 7
...Request for Proposal (RFP) Task 1 1. Introduction The purpose of this project is to introduce a new network infrastructure design for Simple Gateway Inc. The new network design will solve the existing problem with the multiple versions of the same document in each regional offices, digitize, and automate the workflow associate with administrative tasks. 2. Summary and Background Simple Gateway Inc. is a regional travel and tourism company Headquarters in California with 12 branch offices across the western United States. As of now, each office network operates independently with their own window base file server, an exchange server, and all of the data (File and Document) are stored locally. There is no centralized network and system infrastructure. 3. The current challenges in the Simple gateway affecting Key stakeholders Simple Gateway Inc.’s decentralized network was affecting the day to day business operation, and every day employee productivity was very low within the organization. Furthermore, currently affected shareholders are the chairman, vice president, director of operations, area managers, human resources, office manager, and office staff. Overall the stakeholder main problems are: Since each regional office was operating independently, there was no standardized version control of the document. Each regional office had a different version of the same document. Due to the lack of transparency and visibility of company data among the...
Words: 1991 - Pages: 8
...into difficulties in the daily running, also known as diseconomy of scale (Ordóñez et al, 2012). In Simple Gateways, growth is finally a reality and hence creeps in this diseconomy of scale. Communication is vital in any organization or company, and as such it is paramount that the communication be flawless. Communication in Simple Gateways is marred by a flawed system; this brings multiple problems to the company in terms of efficiency, accuracy and time management. Key stakeholders are affected negatively by the current inefficient system. Information is not easily disseminated between departments; this greatly hampers the progress of the company and promotes the redundancy in record keeping. Much improvement needs to be done to salvage the situation. Information should be readily available for all the stakeholders on demand. Whether it is between managers or subordinates, there should be a smooth and steady flow of information. There should be an effective system implemented for further future growth and efficiency. The current system at Simple Gateways is not ideal at all. There are time wastage, record redundancy and no security to its data. The system is not working for the company. An ideal system should cater to every need of the company; security, access and processing of documents should be flawless and efficient. The best technological solution I propose Gateways RFP to use is to implement a distributed system. A...
Words: 694 - Pages: 3
...Includes Over Two Hours of Bonus Audio on the CD Includes Real-World Scenarios and Leading-Edge Exam Prep Software Featuring: Updated for the Project Management Body of Knowledge (PMBOK® Guide), Fourth Edition • Custom Test Engine • Hundreds of Sample Questions • Chapter Review in Audio Format • Electronic Flashcards • Entire Book in PDF PMP Fifth Edition SERIOUS SKILLS. ® Project Management Professional Exam STUDY GUIDE Kim Heldman Project Management Professional Exam Study Guide Fifth Edition PMP ® Project Management Professional Exam Study Guide Fifth Edition PMP ® Kim Heldman Acquisitions Editor: Jeff Kellum Development Editor: Alexa Murphy Technical Editors: Terri Wagner and Brett Feddersen Production Editor: Christine O’Connor Copy Editor: Judy Flynn Production Manager: Tim Tate Vice President and Executive Group Publisher: Richard Swadley Vice President and Publisher: Neil Edde Project Manager 1: Laura Moss-Hollister Associate Producer: Angie Denny Quality Assurance: Josh Frank Book Designers: Judy Fung, Bill Gibson Compositor: Craig Woods, Happenstance Type-O-Rama Proofreader: Publication Services, Inc. Indexer: Nancy Guenther Project Coordinator, Cover: Lynsey Stanford Cover Designer: Ryan Sneed Copyright © 2009 by Wiley Publishing, Inc., Indianapolis, Indiana Published simultaneously in Canada ISBN: 978-0-470-45558-6 No part of this publication may be reproduced, stored in a retrieval system or transmitted in any form...
Words: 241705 - Pages: 967
...EC-Council Press | The Experts: EC-Council EC-Council’s mission is to address the need for well educated and certified information security and e-business practitioners. EC-Council is a global, member based organization comprised of hundreds of industry and subject matter experts all working together to set the standards and raise the bar in Information Security certification and education. EC-Council certifications are viewed as the essential certifications needed where standard configuration and security policy courses fall short. Providing a true, hands-on, tactical approach to security, individuals armed with the knowledge disseminated by EC-Council programs are securing networks around the world and beating the hackers at their own game. The Solution: EC-Council Press The EC-Council | Press marks an innovation in academic text books and courses of study in information security, computer forensics, disaster recovery, and end-user security. By repurposing the essential content of EC-Council’s world class professional certification programs to fit academic programs, the EC-Council | Press was formed. With 8 Full Series, comprised of 27 different books, the EC-Council | Press is set to revolutionize global information security programs and ultimately create a new breed of practitioners capable of combating this growing epidemic of cybercrime and the rising threat of cyber war. This Certification: C|EH – Certified Ethical Hacker Certified Ethical Hacker is a certification...
Words: 61838 - Pages: 248
