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Storing and Issuance

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Storing and Issuance At East Avenue Medical Center storing and issuance is done to make sure that the First-In First-Out policy has been followed in order to retain the quality and quantity of the food items and it has a standard operating procedure. The objectives of the standard operating procedure are to make sure that proper storage and issuance of food items are done to avoid losses and shortage. The following diagram shows the flow of storing and issuance at EAMC:

The first step, storing and issuing of supplies where the storekeeper and MMS staff store should store all items properly. If items are perishable, store food items at the freezer/refrigerator and it non-perishable, store items in a dry storage room. To avoid losses or pilferages, all storage areas must be locked.
Second step, record all supplies. The storekeeper should record all food items using the stock card for the control of supplies.
The third step is issuance of supplies. The dietary supplies may be issued from NDS storeroom and MMS storeroom. The food to be issued is based on the menu of the day. The storekeeper shall issue food items upon presentation of properly signed RIS. RIS must contain the amount and list of all items needed and must have the signature of the requesting Admin ND. The storekeeper should prepare daily food consumption report and must do a month end inventory and then submit it to the ND who does the preparation of monthly report.
Last step is monitoring. This is where all supplies must be properly stored, resort, and issued daily to avoid or minimize losses and pilferage.

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