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Ten Tips for Time Management

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Ten Tips for Time Management
1. Prioritize
• Give the highest priority to tasks most closely tied to your goals and deadlines.
• Give the lowest priority to tasks that can be done any time you like.
2. Map out your plan for each day.
• What are the most important things you need to get done on a particular day?
• When is the best time to do them?
• When do you do your best work?
• What time is most convenient for others?
3. Set a time limit.
• How many tasks can you do in a given day?
• How much time can you afford to spend per task?
4. Divide lengthy tasks into manageable segments.
Examples:
• Read a 300-page book in 5 days = 60 pages per day, minimum
• Create a first-draft business plan with 8 sections @ 2 sections per week = 4 weeks
5. Use a weekly/monthly calendar to map out your deadlines and deliverables.
• Use whichever format—paper or electronic—works best for you.
• Choose a format that allows you to review your schedule daily, weekly, and monthly.
6. Plan for early delivery.
• Early delivery allows more margin for error, revisions, and improvements.
7. Focus.
• Concentrate on one task at a time.
• Don’t “multi-task.”
• Avoid distractions.
8. Group similar tasks together.
Typical task groupings include:
• Analytical (studying, note-taking, creating spreadsheets and project plans)
• Clerical (e-mail, bill-paying, filling out forms)
• Creative (writing, drawing, practicing an instrument)
• Sales and marketing (sales calls, networking, writing resumes, interviewing)
9. Delegate.
• Your time has value.
• When possible, delegate less important or less valuable tasks to someone else.
10. Plan for breaks.
• Set time aside for breaks, lunch, personal calls, etc.
• Breaks improve your productivity when you get back to work.

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