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Transaction Authorisation

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Transaction Authorization
PURCHASES SUBSYSTEM.
The inventory control function continually monitors inventory levels. As inventory levels drop to their predetermined reorder points, inventory control formally authorizes replenishment with a purchase requisition.
Formalizing the authorization process promotes efficient inventory management and ensures the legitimacy of purchases transactions. Without this step, purchasing agents could purchase inventories at their own discretion, being in a position both to authorize and to process the purchase transactions. Unauthorized purchasing can result in excessive inventory levels for some items, while others go out of stock. Either situation is potentially damaging to the firm. Excessive inventories tie up the organization’s cash reserves, and stock-outs cause lost sales and manufacturing delays.
Segregation of Duties
SEGREGATION OF INVENTORY CONTROL FROM THE WAREHOUSE.
Within the purchases subsystem, the primary physical asset is inventory. Inventory control keeps the detailed records of the asset, while the warehouse has custody. At any point, an auditor should be able to reconcile inventory records to the physical inventory.
Supervision
In the expenditure cycle, the receiving department is the area that most benefits from supervision. Large quantities of valuable assets flow through this area on their way to the warehouse. Close supervision here reduces the chances of two types of exposure: (1) failure to properly inspect the assets and (2) the theft of assets.

INSPECTION OF ASSETS.
When goods arrive from the supplier, receiving clerks must inspect items for proper quantities and condition (damage, spoilage, and so on). For this reason, the receiving clerk receives a blind copy of the original PO from purchasing. A blind PO has all the relevant information about the goods being received except for the

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