Abstract
This century is the century of technology and software. Different types of software has made our works easier and more convenient. Accountants have to maintain different types of accocunts on different issues of companies or organizations. It’s a very critical and hardworking job to maintain the whole accounts manually. The invention of ‘Tally’ software has made it convenient for us to maintain accounts more effectively, efficiently and accurately. Here I’ve tried to show you and want to give you a short overview on how ‘Tally’ works for creating and maintaining different types of accounts and how efficiently it can work.

Introduction

Taking care of all the materials moving in and out for Job Work requires a proper tracking system and the ability to provide instant reports. If this process is done manually, it might be complicated, error-prone and time-consuming. Tally software provides a powerful ‘Job Work In’ feature that simplifies handling of the Job Work process so that users can easily track all Job work transactions and generate reports instantly with all the applicable statutory requirements. Overall, it enables users to get better management and control over Job Work.
Steps in Tally ERP. 9 Job work in order

Recording raw materials received in material in voucher

Recording manufacturing journal for finished goods Recording delivery of finished goods using material out voucher

Sales invoice for the job

Receipt of payment from the principal manufacturer
Here we can get the overall view and summary of how tally processes the raw and haphazard informations in a systematic manner.
How to create ledger in Tally
Ledgers means actual Account Head. Ledgers have to be created for voucher entries under certain groups. There are two ledger accounts inbuilt in the Tally package. These are 1) Cash account and another is 2) Profit and Loss account.
Single ledger creation
Gateway of Tally → Accounts Info → Ledgers → Create

Then we will have a following screen in which details are to be filled e.g.
- Name → R K Traders
- (Alias) → Give an alternate name to ledger if required
- Under → Sundry Debtors
(a list of groups will pop-up on your screen)
- Opening Balance → 1,00,000 – Dr.
We can configure the ledger screen by pressing F12
Displaying Ledgers →
Gateway of Tally → Accounts Info → Ledgers → Single → Display
Altering Ledgers →
Gateway of Tally → Accounts Info → Ledgers → Single
Alter [Select a ledger account to be altered and press Enter]
Deleting a Ledger → It can be deleted only in alter mode by pressing 'Alt + D' and it can be deleted only if no accounting transaction has taken place.
Multiple ledger Creation
Gateway of Tally --------- Accounts Info -------Ledgers-------------Multiple-------Create or just press highlighted alphabet 'R'. We will have a following ledger creation screen :-

The fields in this screen are
i. Under Group : Type the name of the group under which you desire to create the ledgers. ii. Name of Ledger : Type the ledger name. iii. Under : It will take the copy of the same group-name, which you have recently selected for Under Group Screen in the current screen. iv. Opening balance : Type the opening balance.
v. Dr/Cr : Specify whether Debit or Credit balance.
We can also Display and Alter the ledgers in Multiple mode. The ledger may also be created during the Voucher Entry. You get a ledger creation (secondary) screen by pressing Alt + C key combination.

Here we can see different types of transactions and their final display in Tally.
Cost Categories and Cost Centers → This option appear only if set to 'yes' in F11 features. You can give the 'details' of revenue items by option yes. e.g. paid salary Rs. 25,000/- to Mr A of Marketing Department Then.
Salary A/c ----------------- Dr----- 25,000/-
Category ' Marketing Department
Cost Centre ' Mr. A. To Cash / Bank 25,000/-
Gateway of Tally → Accounts Info → Cost Category → Single → Create. We will get the following screen.

Inventory features Let’s consider ‘ABC Company’ which receives a Job Work of assembling 50 computers from a Principal Manufacturer called ‘XYZ Company’. To enable Job Work feature:
 First, we have to go to Gateway of Tally > F11: Features > Inventory Features
 After that we have to set ‘Yes’ to ‘Allow Job Order Processing’

3. Recording Job Work In Transactions

a. To record job work in order for assembling 50 Computers:
 We have to go to Gateway of Tally > Order Vouchers > W: Job Work In Order.
 We have to specify ‘XYZ Company’ in ‘Party A/c Name’ (Principal Manufacturer).
 Then we can enter the required ‘Party Details’ > Accept the screen. For Job Work In, it is mandatory to specify ‘Duration of Process’ and ‘Nature of Processing’ in ‘Party Details’ screen.
 Then we have to specify ‘Order No’.
 After that we have to select ‘Assembled PC’ (Finished Goods) in ‘Name of Item’.
 On ‘Stock Item Allocation’ the we should screen, set ‘Yes’ to ‘Track Components’.

 Then we can specify ‘Due On’ (date), ‘Godown’ (Job Work In Location), and ‘Quantity’.
 On ‘Components Allocation’ we have to screen, select appropriate ‘Bill of Materials’ in ‘Fill Components using’.

 After that we can enter ‘Rate’ and ‘Amount’ in ‘Stock items Allocation’ screen.

b. To record the raw materials received for Job Work:
 Go to Gateway of Tally > Inventory Vouchers > W: Material In
 Select ‘XYZ Company’ in ‘Party A/c Name’ and press ‘Enter’
 On ‘Party Details’ screen, select ‘JobIn002’ in ‘Order No(s)’ > Accept the screen
 Stock Items are auto-filled under ‘Name of Item’
 Select ‘Not Applicable’ in ‘Source Godown’ as the raw materials are received from Principal Manufacturer
 Press ‘Enter’ to save

c. Recording Manufacturing Journal for Finished Goods
 We have to go to Gateway of Tally > Inventory Vouchers > F7: Stock Journal.
 Then we have to select ‘Manufacturing Journal’ in ‘Change Voucher Type’.
 Then we should select ‘Assembled PC’ in ‘Name of Products’.
 After specifying ‘Godown’, ‘Rate’ and ‘Quantity’ for all items,
 We accept the screen

d. Accounting Finished Goods being delivered to Principal Manufacturer in material out Voucher
 After going to Gateway of Tally > Inventory Voucher. > J:Material Out
 We have to select the required ‘Party A/c Name’
 Then we have to specify the appropriate ‘Order No(s)’ in ‘Party Details’ screen
 Select ‘Not Applicable’ in ‘Destination Godown’ as Finished Goods are delivered to Principal Manufacturer.
 and at last we have to select ‘Assembled PC’ in ‘Name of Item’ > Press ‘Enter’

 Select ‘Scrap’ and set ‘Yes’ to ‘Consider as Scrap’

The completed ‘Material-Out’ Voucher is shown below:

e. When Finished Goods are delivered, Job Worker can raise the Sales Invoice
 Go to Gateway of Tally > Accounting Vouchers > F8: Sales (Item Invoice Mode)

f. Job Worker can raise Receipt for the amount received from the Principal Manufacturer
 Go to Gateway of Tally > Accounting Vouchers > F6: Receipt Voucher

This completes the ‘Job Work In’ process in Tally.ERP 9.

Job work in reports
Job Work In reports like Order Outstandings, Job Work Registers, Stock and Job Work Analysis are available to help you track your Job Work process and improve business efficiency. To view or generate these reports:
 Go to ‘Gateway of Tally > Display > Job Work In Reports’

Practical example
Here I add an practical example for better understanding of the total process by making some artificial transactions. Based on these transactions I’ve worked on the ‘Tally’ and processed the raw transactions in a report form by showing list of ledger, balance sheet, profit and loss account, Ratio analysis, stock summary and trial balance.
Aziz Ahmed Turzo is a student of University of Dhaka. In his student life he has started his business with tk. 5,00,000 cash in hand at 1st January 2015. His transections of the month of January is given below:
1.purchase 1000kg of rice at tk 30 per kg on account from mr x.
2.purchase 1500 litre of oil at 70 per litre on account from mr y
3.purchase 2000 pcs of soap at tk 20 per on account from mr z.
4.sell of 500 kgs of rice at 60 per kg on account to mr a
5.sell of 1000 liter of oil on account at 100 per on account to mr b.
6.sell of 1200 pcs of soap at 40 per on account to mr c.
7.payment to mr x of tk 15000
8.payment to mr y of tk 70000
9.payment to mr z of tk 25000.
10.receive tk 17000 from mr a
11.receive tk 60000 from mr b
12.receive tk 27000 from mr. c
13.Rent 25,000 tk paid in cash.
14. Salary 20,000 tk. Paid in cash.

First, I’ve selected a list of ledger based on the transactions.

Based on these I’ve then made a trial balance as a continuous process.

Then Income statement, stock summary, balance sheet and Ratio analysis has made as a continuous process.

Conclusion
21st century is the most competitive century. This is the century where we can’t think about our survival without any help of technology whether it is in our daily life, job life or business life. Different types of software have emerged and made our works more easier and flexible. In the world of Accounting tally has brought revolution in terms of keeping records effectively, efficiently and for more accurate calculations.