...Summary MBH has been working on refinements to the project concept plans, bulk massing and building configurations, parking layouts, construction issues, Boulevard Terrace alternative driveways, conceptual unit sizes/mix, and other plan components. MBH was on hold for approximately one week, while we initiated the 2 market studies needed prior to finalizing the unit plans, sizes, mix, etc. MBH was given direction to move forward for the 3 parcels, assuming rental apartment product for Site A, and for-sale condominium product for Sites B and C. Preliminary plans have been presented by MBH for Sites A and C, and we are reviewing them further. We will be providing further direction on preferable unit floor plans for MBH to refine and incorporate into the plans. We have engaged 2 separate real estate market consulting firms - Paul Zeger-Polaris Pacific, and Susan State Associates, to provide recommendations for both for-sale and for-rent product, regarding such issues as unit sizes, unit mix, pricing, target markets, buyer/renter profiles, project amenities, and other important market information. Paul Zeger presented a draft of the Polaris-Pacific market analysis on 6-26-13. We are currently reviewing the draft. Susan State is scheduled to provide an initial draft study on 7-10-13. We were planning to submit the combined applications for General Plan Amendment, P-1 Planned Unit Development Rezone, Final Development Plan approval, TPM condo, and Lot Merge, on August 12, 2013. Given...
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...Communication Plan. Communication Type|Author or Originator|Required Date or Frequency|Key Internal/ ExternalStakeholders|Action Required(I,C,A)|Comments| Bi-Weekly Status Report|Project Manager|Bi-Weekly|Project Sponsor|A|Bi-Weekly project status with sponsor to ensure good communication and prevent project delays.| Monthly Status Reports|Project Manager|Monthly|Project Sponsor,Senior Leadership,Business Units| A|Monthly reports on project progress for Senior Leadership.| Formal Meetings|Project Manager|As Needed|Project Sponsor,Senior Leadership,Project Team,Vendors|C|Formal Meetings when needed throughout the project for various stakeholders.| Online SharePoint Site Access|Project Manager|Monthly|Project Sponsor,Senior Leadership, Project Team,Business Units|C|Website access to documentation and status documents.| Newsletter|Rory Genhardt|Quarterly|GenRaysEmployees|I|This will Inform GenRays employees of progress on HRIS project.| Mailing List|Project Manager|As Needed|Project Sponsor,Senior Leadership,Project Team,Vendors |C|Most project communication to be handled through email. Communication with vendors will help avoid project delays.| Weekly Status Report|Functional Managers, Direct Reports|Weekly|Project Manager|C|The Functional Managers and Direct Reports to the project manger will report their weekly status reports through email.| Key: I: Information only; C: For review and comments; A: For review and approval Communication with Stakeholders The Communication Plan...
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... Project Logs What are project logs? List of issues, risks and actions related to the project detailing ownership, status and resolution timelines Aim Hles us to give visibility to these items and to manage them It’s a valuable record of the project Process 3 types of logs 1. Issue (issue needs owner) (status,#, owner, issue description, impact if not addressed; priority-high/med/low, resolution plan, target resolution date; date resolved) 2. Risk 3. Action Pre-Baseline Presentation What is a pre-baseline presentation? Formal presentation of Project Charter Aim Getting stakeholder signoff to start engaging resources and planning the project Validation of business case Process Powerpoint template Presented to stakeholders at a pre-baseline meeting Formal signoff 9 PMI knowledge Areas Project integration – project charter, signoff Scope – in scope/out of scope, change control Time – WBS, project schedule, adjustments to it Cost – budget, cost estimates Quality – quality standards and regulations, quality assurance and quality control PERT HR – People, skills and competencies, training needs, escalation paths, team deve, roles and responsibilities/structure Communications – performance reporting, meetings, aliases, conference calls Risk - Methodologh, how to monitor and report , timelines for acting Procurement – source selection, tenders, contracts, Pos Traditional WBS Format (Work Breakdown...
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...vehicle. Parts and Fabrication Responsible for ordering of new parts and fabrication of new interior and restoration of original accessories. C. COMMUNICATION PLAN Document Audience Action Communication Class Input Method Output Method Frequency Responsible Resources Project Status Report All project team members Weekly Status Report submitted every Friday Mandatory Status Update Form Combined Status Report handed out Mondays. Weekly Project Manager Project Status Meeting All project team members Interaction Mandatory In Person Meeting Notes in Word Document Weekly Project Manager Project Pre-Reassembly Meeting All project team members Interaction Mandatory In Person Reassembly Checklist Once Project Manager Final Walk Through All project team members Review all required deliverables Mandatory In Person Final Checklist Once Project Manager Post Project Meeting All project team members Interaction Mandatory In Person Meeting Notes in Word Document Once Project Manager D. METHOD FOR UPDATING COMMUNICATION The communications plan will be updated following any changes related to the project. Any changes will be communicated to the stakeholders. E. EXISTING SYSTEMS Weekly meetings are conducted to discuss...
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...Approval can be achieved by downloading the document. If you have disagreements, it is critical to contact your project leader and get a correction posted immediately. The professor should be notified of any disagreements. If the statement of participation is not submitted, the entire team will receive the same grade (including any point loss from other team members). I. Team Information PROJECT NAME: | MEMBER NAME | # | PHONE # | | EMAIL | | MEETING AVAILABILITY | Jade Xiong | 1 | | | | | Monday at 5 / email/ phone | Raquel Godoy | 2 | | | | | Monday at 5/ email/ phone | Genaro Zavala | 3 | | | | | Monday at 5/ email /phone | | 4 | | | | | | | 5 | | | | | | | 6 | | | | | | II. Weekly meeting schedule The most successful teams schedule at least (2) meetings a week throughout the course. Scheduling standing meetings allows everyone to schedule this time in advance and coordinate other activities around the scheduled meeting times. Meetings can change, based on the project leader for the week, however, it is highly recommended that you set a meeting based on the majority team availability. In addition to setting meetings, the most successful teams also set a deadline for drafts to be turned into the project leader each week. Putting this structure in place early in the course will help the team to achieve a high level of organization and...
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...Organization | Team Member | Justification | HRIS Project Sponsor | PM reports directly to HRIS project sponsor. | Ashley Burrici, Director of Human Resources | Responsible for the HRIS project’s business case, justification of same, is held accountable for realizing the HRIS project benefits. Also required to provide oversight of the HRIS PM and Sr. stakeholder management. | HRIS Project Manager | Reports directly Project Sponsor. | PM | Required to ensure project is executed and delivered on-time and with-in budget. The HRIS PM is responsible for achieving the HRIS project goals as defined by the Project Charter. The HRIS PM role is justified because it is required for planning, executing, and closing the project. Also for managing resource allocations, tracking budgets, resolving issues and mitigating risk. | HRIS Contracting - Procurement | Reports to PM | Drew (Procurement) | Required to ensure the HRIS system procurement portion is defined and implemented correctly. Drew is experienced in leading procurement efforts for previous successful projects. | HRIS Programming | Reports to Ashton’s HRIS Engineering Team | Kendall (IT) | Required to review HRIS Vendor software from a code perspective to ensure compatibility with existing GenRay software, ease-of-use, and stability. Ashton’s MS Engineering degree should provide the project with graduate level support. | HRIS Benefits Analysis | Reports to HRIS Management Analysis Team (Rylee) | Harley (HR-Spokane) | Required...
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...Project Roles & Communication Plans HRIS with ESS Project GenRays April Drake, Project Manager Contents Contents .......................................................................................................................................................................... 2 Part A: Organization Chart ............................................................................................................................................... 3 Part A1: Role Descriptions ........................................................................................................................................... 4 Project Manager ....................................................................................................................................................... 4 Advisory Board ........................................................................................................................................................ 4 Procurement & Vendor Manager .............................................................................................................................. 5 User Assistance Manager ......................................................................................................................................... 5 Business Analyst ...................................................................................................................................................... 6 Platform Technology Team – System Architect...
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...Santos Project Management Project- Communication plan A well planned project has a well planned Communication strategy. “Effective and frequent personal communication is crucial to keep the project moving, identify potential problems, solicit suggestions for improving project performance, keep abreast of whether the customer is satisfied, and avoid surprises.” (Gido & Clements, 2006). This statement could not be more fitting for the type of project my team is undertaking. Project communication is crucial to effectively organize process and finalize any project. Project communication can include; oral communication, written communication, such as memos or external letters to clients/customers, project reports, project progress reports and project meetings. An initial meeting with the Director of the showcase cinema has been set for 5/6/2015/. An Agenda has been created to facilitate the initial communication with the Director (please see below): |Project Review | |Initial meeting with Jonh Dimarzo | |May 6th, 2015 | | | |Agenda ...
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...Matrix Project Name: EOLM Project, NearlyFree.com Risk # |Risk |Probability |Importance |Impact |Response to Risk |Action Plan |Person Responsible |Status | |01 |Reprogramming overruns will delay the project from meeting its target release. |Medium |High | |Mitigate |During the unit testing, thoroughly test each module to ensure each section is complete. |Project Manager and Alice Yee (Software Specialist) | Open/Working | |02 |Insufficient talent or reliability, the project will be set back a great deal. |Low |High | |Avoid |Weekly status reports to IT program manager with weekly one on one session. |Project Manager and Project Sponsor | Open/Working | |03 |The tight time frame could be substantially thrown off with additional programming and testing needed to accommodate added tasks. |High |High | |Mitigate |Weekly status reports to PM to ensure all tasks are on track to begin testing. |Project Manager and Project Sponsor | Open/Working | |04 |Business requirements not fully defined and approved |Medium |High | |Mitigate |Work with business to define all business and system requirements early in project to system design. |Team One PM | Open/Working | |05 |Project Manager has limited project management experience |Medium |Medium | |Accept |Weekly status reports to IT program manager with weekly one on one session. |Team One PM | Open/Working | |06 |Project budget ($25,000) and project duration (120 days) was proposed prior to project scope definition...
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...Company Name Program Codename ------------------------------------------------- Communication Plan Program ID: ## Prepared by: Date: Program Team Approval Signatures Name: | | Name: | Title: Program Sponsor | | Title: Program Manager | Name: | | Name: | Title: Technical Lead | | Title: Business Lead | Name: | | Name: | Title: | | Title: | Template Revision History Revision History | Revision | Date of Release | Owner | Summary of Changes | 1.0 | 07/4/14 | PMO | Initial Release | Revision History Approvals Revision History | Version # | Date of Release | Owner | Comments | | | | | 1. Introduction * Purpose The intention of this Communication Plan is to document and manage all communications throughout the Program life cycle, indicating the what-who-when-why-how involved in program communications. This document will capture all communications required for the <Program Name> Program stakeholders. This document will also encompass all written and oral communications that take place during the Program lifecycle. This Communication Plan will be an integral part of the overall Program Management Plan and will be a staple reference document in the <Program Name> Program. * Scope Enter text here * * References * Program Centralized Document Repository Enter text here * * External References Enter text here ...
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...Coffee Shop Management 404 Communication Plan A. General Information Prepared by: Jamie Burgeson, Amy Aubin, Tonia Bertolucci, Belinda Biddle, and Cynthia De La Torre Date: August 25, 2013 Authorized by: Project Description (Summary) Our mission is to create a coffee shop that makes our customers feel comfortable and at home and a product that tastes great with a value that no one can beat. We have a passion for serving delicious specialty coffee. When a customer walks into our shop we want them to feel welcomed into a relax atmosphere where they can enjoy fresh brewed, delicious gourmet coffees and treats. The design of our coffee shop will have comfortable seating; booths and tables, surrounded by calming colors. The lighting will be good enough to work yet not too bright for those who want a tranquil peaceful environment. It is our intent to offer free Wi-Fi, loyalty cards; as well as other perks to keep customers coming back; a place that is great for studying or working on projects; a place to meet friends or just simply to relax with our fresh brewed, delicious gourmet coffees. We will also provide a pamphlet with information explaining what makes our coffee so good; how we freshly roast and ground the coffee and how our coffee is handpicked and not mass produced; all of which makes our coffee stand out from our competitors. B. Stakeholder List All Stakeholders are located in the same geographical locations Stakeholder Name / Title |...
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...our weekly assignments successfully. We will help each other as the need arises understanding there are times when things happen that are beyond our control. We will be united in striving for excellence each week and considerate of each other. Section I: Team Member Skill Inventory. Name Strengths/Contributions Less Strong Areas Section II: Work Plan How will the team members divide their work and communicate? Our team will communicate mainly via email with documents shared on the Team Discussion board or Doc Sharing. We will meet using iConnect a minimum of 2 per week to collaborate, review assignments and project progress, and discuss and analyze videos. Team is committing to 1 weekly iConnect meeting Sunday, no later than Monday and a 2nd later in the week. How will work be divided? Once we agree on the issues and recommendations and the needs of the final project, the team will first take volunteers for each subject needed to be covered in the final presentation. If, for any reason, there is a disagreement in the assignments of sections, the team agrees to make compromises to resolve such disagreements and if compromise cannot me agreed upon, we will take a vote and the majority vote decides. When will all members need to have their part of the project done so that it can be turned in on time? All work due will be turned in to the team lead no later than Friday each week. All feedback, updates and corrections for assignment and weekly status...
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...Walkowicz Deans, Lester Decker, Harrison Duranovic, Sanel Eldridge, Laura Etzel, Jayme MGMT- 404 PROJECT MANAGEMENT STATEMENT OF PARTICIPation I. Team Information PROJECT NAME: JAVA JOE’S COFFEE SHOP | MEMBER NAME | # | PHONE # | | EMAIL | | MEETING AVAILABILITY | Deans, Lester | 1 | | | ldeans1786@bellsouth@bellsouth.net | | varies | Decker, Harrison | 2 | | | deckerdog_12@hotmail.com | | varies | Duranovic, Sanel | 3 | | | sanel.duranovic1980@hotmail.com | | varies | Eldridge, Laura | 4 | 903-391-4922 | | leldridge77@gmail.com | | varies | Etzel, Jayme | 5 | 414-704-2727 | | jse27@ymail.com | | varies | II. Weekly meeting schedule MEETING | DAY | TIME | Review weekly assignment | Sunday via email and discussion board | 7:00 PM CST | Deadline for weekly drafts | Thursday via group dropbox | 5:00 PM CST | Review Draft | Friday via group dropbox | 7:00 PM CST | III. PROJECT Description ‘Bee Team’ will manage the opening of the second Java Joe’s Coffee Shop in downtown Milwaukee. The first location opened 24 months ago and has seen a steady increase in sales and revenue. Java Joe would now like to open a second location closer to the college campus to further increase their presence in the city. The building has already been acquired and the opening is set for 4 months from today. Thru innovation, collaboration and strong project management ‘Bee Team’ will plan every detail of the new location to take the...
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...PRINCETON PROJECT METHODOLOGY -- PROJECT COMMUNICATION PLAN (rev. 10/03/03) A well planned project has a well planned Communication strategy. The following are guidelines and options when creating a Project Communication Plan. |What |Who/Target |Purpose |When/Frequency |Type/Method(s) | |Initiation Meeting |All stakeholders* |Gather information for Initiation Plan |FIRST |Meeting | | | | |Before Project Start Date | | |Distribute Project Initiation |All stakeholders* |Distribute Plan to alert stakeholders of project |Before Kick Off Meeting |Document distributed via hardcopy or | |Plan | |scope and to gain buy in. |Before Project Start Date |electronically. May be posted on project| | | | | |website or OIT Blackboard site. ...
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...design flyers, organize and manage the Flyer Team. She will assist in planning the menu and selecting the caterer. | Lois Moses/Admin. Aide | Lois will be responsible for ordering and picking up the flyers and signs and brochures. She will assist in planning the menu and selecting the caterer. | Volunteers/Flyer Team | The volunteers will be responsible for distributing flyers and erecting signs for the project. They will run errands and assist the staff where appropriate. | C Communications What Information | Target Audience | When? | Method of Communication | Provider | Milestone Report | Staff and Project Manager | Weekly | Meeting and Hardcopy | LaTonya Paige | Project Status Reports and Agendas | Staff and Administrator | Weekly | Meeting and Hardcopy | Helen Harley | Team Status Reports | Staff and Project Manager | Weekly | Meeting and Hardcopy | Latonya Paige | Issues Report | Staff and Project Manager | As Needed | Email, phone and Meeting | Administrative Aides | D Method...
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