Why an organisation needs to collect HR data

Legislation and Compliance – The company needs to collect data from our employees to ensure we comply with legislation and our industry requirements, for example a copy of an employee’s passport or visa to show right to work, evidence of a Doctor’s registration status. We also collect data pertaining to equality and diversity…

Support company strategy -

Different types of data and how they support HR practice

* Absence – The company needs to collect data on employee’s absence including annual leave and sickness. By keeping track of absence we can get an idea of any trends within the organisation. * Are there repeat offenders? * What are the most common reasons for absence? * Are there any specific times of the week/month/year that have the most amount of absence?
Once we are in a position to answer some of these questions we can then task ourselves with managing the absence.

* Surveys – Employee engagement surveys are a useful tool for us to understand how our employees feel about the organisation. We can use the data to see what is working for us and what areas need more development. Healthier, happier and fulfilled employees have a positive effect on a company’s performance.

Methods of storing data

HR data can be stored can be stored in many different ways with the most common being and each methods carries different advantages;

* Manual paper files are considered a rather old fashioned way of storing data these days, however by storing our files in this way we negate the risk of system failures or being hacked. Paper records are easily accessible and do not require knowledge of IT and computers.

* Electronically in the form of hard drives on an internal server or a Human Resources Information system housed inside of the organisation uses much less