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A Project Planning Document

In: Social Issues

Submitted By jagatbandhu
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A Project Planning Document

Based on

"Promotion of Development and Confidence-Building in the Chittagong Hill Tracts

DEV 612 Course Title: Project Appraisal and Management

Submitted to:
Professor Niaz Ahmed Khan
Ph.D. (Wales), Post Doc. (Oxford)
Professor of Development Studies, University of Dhaka;
Country Representative, International Union for Conservation of Nature (IUCN), Bangladesh Country Office; and
Senior Commonwealth Fellow, Queen Elizabeth House,
University of Oxford, UK
&
BRAC Development Institute (BDI)
BRAC University
Mohakhali, Dhaka

Submitted by:
JAGATBANDHU MAZUMDAR
BRAC University
Dept: BDI, Roll: 08262013
Semester: Spring 2011

Submission date: APRIL 09, 2011

Acronyms
ADPAnnual Development Programme
BCHWs Basic Community Health Workers
CBConfidence Building
CE Community Empowerment
CFCommunity Facilitator
CHT Chittagong Hill Tracts
CHTDBChittagong Hill Tracts Development Board
CHTDFChittagong Hill Tracts Development Facility
DEXDirect Execution Project
DMO District Medical Officer
DPFC District Project Facilitation Committee
ECEuropean Commission
EOP Economic Opportunities
EPI Expanded Programme for Immunization
FGDs Focus Group Discussions
GOBGovernment of Bangladesh
ICB Institutional Capacity Building
INGO International Non Government Organization
JSSJana Sanghati Somiti
LCGLocal Consultative Group
LGICB Local Governance and Institutional Capacity Building
MHFP Ministry of Health and Family Planning
MoCHTA Ministry of CHT Affairs
NUNVS National United Nations Volunteer
PDC Para Development Committee
PPDProject Planning Document
PNGO Partner Non Government Organization
QIF Quick Impact Fund
RCC Regional Coordination Committee
RWI Region Wide Initiative
SMCSchool Management Committee
TOR Terms of Reference
TSR Technical Status Report
UNDP United Nations Development Programme
UzAC Upazilla Advisory Committees
UnFC Upazilla Facilitation Committee

Table of Contents

1Introduction4
1.1Background4
1.2Description of the programme5 1.3 Justification for UNDP Assistance
2Project Plan Design and Methodology6
2.1Key player/team members6
2.2Objectives of the Project Planning Document6
2.3Priority areas for the proposed project and issues to be reflected6
2.4Scope of work7
2.5Core tasks in the project planning7
3Plan of Action for the Project Planning8
3.1Activities for data collection8
3.2Data Collection Procedures9
4Data Management, Analysis and Interpretation10
5Dissemination and Use of the Project Planning Document10
6Expected output from the PPD10
7 Proposed M&E Activities……………………………………………………………………………………………………………………………
7.1 Participatory Pre & Post Situation Review:
7.2 Monthly Project Progress Review Meeting:
7.3 Reporting and Documentation:
8. Risk and Prerequisties
Conclusion
Annex:
Budget & Time line

Introduction Background
The Project Planning Document (PPD) has been prepared based on the project titled “Promotion of Development and Confidence-Building in the Chittagong Hill Tracts” directly being executed by UNDP in Bangladesh.
The UNDP plays an important role in the promotion of confidence building within the CHT. It works alongside local institutions and the Government of Bangladesh to support the overall socio-economic development of the region. To achieve the project objectives UNDP coordinates work closely with the Ministry of Chittagong Hill Tracts Affairs, the CHT Regional Councils, the Hill District Councils, the Traditional Circle Chiefs systems and other relevant government line departments. The project continues to make steady gains in the promotion of community empowerment, the development of local institutions, the promotion of health and appropriate education and the creation of an environment conducive to the full and positive inclusion of women in the development of their communities.
The Chittagong Hill Tracts, located in the south-east corner of Bangladesh with a population of 1.5 million, has remained more or less outside the mainstream of development activities since the 1970s due to three decades of conflict. The situation was exacerbated by geo-physical characteristics. However, significant development efforts were made to develop CHT and its peoples by GOB and donor agencies in the past; establishment of CHTDB in 1976, implementation of special five year plan for CHT, establishment of three Hill District Councils were among these developments initiatives. But due to the then prevailing conflict people could not realize the full benefits of the development efforts. After the signing of the CHT Peace Accord in 1997, now the situation is more favourable for carrying out development activities. In recent years GOB has taken up initiatives to bridge the gap by allocating more money in the ADP to gear up development of CHT. Moreover, the Donor communities have stepped up their support for development efforts in the area.
The overriding development challenge in the CHT was the profound and pervasive poverty that affects the people of the CHT, and concluded that this poverty was rooted in and exacerbated by factors such as: the scarcity of cultivable land; low levels of education and health; weak development institutions; high under and unemployment; and low incomes. The institutions responsible for addressing these issues— viz., the Ministry of Chittagong Hill Tracts Affairs; the CHT Regional Council, the Hill District Councils, the traditional Circle Chiefs system, and the CHT Development Board—are all currently challenged with low development capacities, and with a considerable degree of ambiguity as to their respective authorities and mandates.
In spite of these difficulties and impediments to development, there is a strong common commitment of both the people and the institutions of the CHT to see a resumption of development assistance and to participate in a reinvigorated development effort in the region. There is also a clear consensus that poverty reduction is the overarching goal of development, and that it can be best pursued through small-scale, community-initiated development activities that are supported by effective development institutions, all for the purpose of reducing poverty. With this background, and following the recommendations of the Joint Mission, the UNDP formulated a one-year Preparatory Assistance project totalling US $ 2 million that was approved by the Government on 14 April 2003. The project targeted 500 ‘Para’ communities to participate in an empowerment process, and to receive micro grants averaging Tk. 300,000 (approximately US $ 5,000) for small projects across a wide spectrum of development activities identified by the communities themselves. The project also provided for assessment and capacity building of the CHT institutions to support development, and for various confidence-building measures to promote ethnic harmony and address long-standing issues that are critical to future development and sustainable peace.
Based on this preparatory strategy, the UNDP developed a US$ 50 million 5-year programme to take forward the principles and practices of the preparatory stage, and expand these broad development opportunities for all peoples and communities throughout the CHT.

Description of the programme
The Chittagong Hill Tracts (CHT), located in the south-eastern corner with an area of one-tenth of the size Bangladesh (approx. 5,100 square miles) with a population of about 1.5 million, is one of the most diverse regions of the country in terms of geography, ethnicity, culture and tradition of the peoples. It is home to 14 Indigenous ethnic groups, with each of them having their own distinctive language, culture, and tradition - and Bengalis, the majority ethnic group in Bangladesh. The region had remained largely outside the mainstream of development assistance for more than 25 years due to the prevailing insurgency situation in the area.
In the late 1990s, after decades of severe turmoil in the region, the people of CHT entered a new era of relative calm with the signing of the Peace Accord between the GOB and the Jana Sanghati Samiti (JSS) in 1997. This created space and opportunities for development. Local people’s enthusiasm and efforts have been matched by the international donor community’s support for the resumption of long-stalled development in the region. A Joint GoB/UNDP Risk Assessment Mission was fielded in June 2002, and the report from that mission concluded that there was a sufficient level of safety throughout the CHT for development assistance to take place. Since then, as Convener and Chair of the Local Consultative Group (LCG) sub-group on the CHT, UNDP has played a central coordinating and facilitating role promoting sustainable, locally-appropriate socio-economic development of the region. In 2003, UNDP further responded to the existing development needs with an official Preparatory Assistance project, culminating in a full-fledged USD 50 million, 5 year programme signed with the Government in late 2005: ‘Promotion of Development and Confidence Building in the CHT’.
UNDP works closely with the Ministry of Chittagong Hill Tracts Affairs (MOCHTA), the CHT Regional Council (RC), the three Hill-District Councils (HDCs), the Traditional Circle Chiefs System, and to a lesser degree the CHT Development Board, as well as with representatives from local communities. UNDP’s Programme for the Promotion of Development and Confidence Building in CHT through its Chittagong Hill Tracts Development Facility (CHTDF) works for overall development of opportunities for all peoples and communities resident throughout the CHT. The development purpose of the programme is to support the GOB and enable the institutions of the CHT and their constituent communities to pursue accelerated, sustainable socio-economic development and regional poverty reduction, based on principles of self-reliance, local participation, and decentralized development.
The above purpose of the programme is achieved through the following results: The CHT Institutions functioning as development agencies serving local people; Local organizations and Communities empowered and their capacities enhanced to manage their own development; Economic opportunities enhanced for small local enterprises, including women, youth and farmers; Literacy increased in CHT through an education scheme adapted to the local context; Improvement of health in the CHT through the provision of timely interventions; Confidence is built to solve the long-standing problems critical to sustainable development and peace in the CHT. Empowerment of Women.

Project overall Objective
Improved Socio-economic development of Chittagong Hill Tracts in line with the principles of self-reliance, decentralization and sustained peace.

Project Purposes:
Effective and conducive development mechanism in CHT reinvigorated and strengthened.

Project Area
The project at this stage is working in 16 Upazillas of Rangamati, Bandarban and Khagrachari hill districts.

Target Beneficiaries: The primary direct beneficiaries of the programme are twofold: CHT communities which will participate in and manage their own small-scale development and continue to initiate and pursue other development opportunities and resources; The CHT institutions which will planning, community outreach, gain new capacities for development policy and technical support, and development resource management. The indirect beneficiaries of the programme will be the various partners who join and support the programme, including the GOs, the private sector, the local government officials and technical staff and who will benefit from increased roles and development opportunities. The beneficiaries of the project are indigenous women entrepreneurs in CHT. The project will give special focus on small and micro rural indigenous women entrepreneurs as well.

Project Plan Design and Methodology Key player/team members
The Ministry of Chittagong Hill Tracts Affairs (MoCHTA) along with other Ministries/divisions is engaged in the development activities in CHT area through different organizations. The development of CHT has been given more importance and the development allocation for the Ministry (MoCHTA) in the ADP has also gradually been increased. With the development allocation this Ministry has implemented programmes for construction of rural infrastructure, poverty alleviation through training and micro-credit programmes, development of local government institutions, electrification, opportunities for the rural people, education, health, sanitation, water resource development, etc.

Objectives of the Project Planning Document To utilize the economic opportunities enhanced for small local enterprises, including women, youth and farmers. To promote literacy in CHT through an education scheme adapted to the local context. To improve the health in the CHT through the provision of timely interventions.

Priority areas for the proposed project and issues to be reflected Priority Area: The proposed project mainly will focus on three priority areas, as below: Economic development Improvement of literacy Improvement of healt Women Empowerment

Issues to be reflected in the proposed project

How and to what extent the economic opportunities enhanced for small local enterprises, including women, youth and farmers? No of small-scale economic development projects to implemented targeting economic development. No and type of training focused on entrepreneurship skills development training organized. Planning for the provision of self-employment activities, micro or small enterprise training No of capacity building training i.e. Finance management and book keeping, PDM management training, etc. provided to group members No and type of small enterprise initiated by the beneficiaries with support from the projects How much literacy increased in CHT through the education scheme adapted to the local context? No of new schools or classroom constructed and renovation or extension of existing schools, has been initiated Carried out community mobilization and promotional activities on the importance of education by the SMCs, implementing NGOs and other local bodies have Capacity building training organized for the SMCs also contributed to the improvement of basic education by ensuring strong community participation and support for the project activities Formation of a language committee in collaboration with the appropriate language experts Workshops on curriculum and educational materials development and orthography were completed during the reporting period. Different education schemes/materials imitated through the intervention.

What extent the improvement of health in the CHT through the provision of timely interventions? An increasing number of patients presented at satellite clinics The vaccination of mothers and children and the provision of ante- and post-natal care Establishment of an effective and efficient referral system Conduction of meetings by CHSWs and field supervisors with community leaders in order to ensure emergency referral Opportunities by CHSWs for communities to learn to maintain good health and identify health problems. Allocation of resources at the grass-roots level through participatory planning the health team including MOH&FW, HDCs, NGOs and local communities The rate of different disease occur before and after the intervention Rate of mortality in the area before and after the intervention.

How much women empowerment is assured in the project area? Strengthen the capacity of 300 CHT women entrepreneurs to establish, manage and enhance their own business. Reduce drop-out rate among women entrepreneurs in CHT and failure of women-owned micro enterprise at certain level Upgrade 50 selected CHT women entrepreneurs through improved capacity in product development and extended market linkage Promote opportunity of business network for CHT women entrepreneurs through improved skill in business communication, marketing, ICT, etc.

Scope of work
The proposed project will focus on three priority areas: economic development, literacy and health. From the vast, diversified and manifold components and activities from the confidence building training the present project planning document is to come up with these three from all other major issues or concern. For overall socio economic development of the CHT these three areas would be in virtual circle and promote each other. Core tasks in the project planning
The above objectives are planned to achieve through: Review of UNDP’s Promotion of Development and Confidence Building project’s approaches and activities: Providing an accurate update on the range of the project’s approaches and activities Review of Results: Distilling and enumerating results of the project to date against Outputs and Development Outcomes of the Project; Risks, Challenges and Constraints: Highlighting key or recurrent risks, challenges and constraints that impact achievement of outputs and outcomes, as may be related to approaches, strategies, management and execution arrangements, partnerships, etc.; Opportunities: Identifying further opportunities that could be addressed by the project; Recommendations: Providing recommendations to build on results and address major constraints to influence further development of the Programme.

Plan of Action for the Project Planning Activities for data collection
The methodology employed for the Project Planning Document will be finalized and implement in collaboration with UNDP Promotion of Development and Confidence Building project team and other key stakeholders. It will include a review of documentation, interviews and dialogues with key stakeholders, partners and beneficiaries of UNDP Bangladesh’s Promotion of Development and Confidence Building project and selected field visits to areas in which programming is being supported, as follows:
1) Documentation Review: This will include review of relevant documentation and frameworks, including inter alia:
a) UNDP Bangladesh’s Country Programme: This document outlines the key outcomes that UNDP has planned to achieve in the years 2006 to 2010 in the Chittagong Hill Tracts
b) Country Office SRF and CPAP: UNDP Bangladesh’s current Strategic Results Framework (SRF) and the Country Programme Action Plan reflect the priorities identified for activities in the CHT
c) Project Documents and Other Programme Framework Documents: These include project documents cited in Section 3 above (“Scope of the Review”), with particular regards BGD/02/006/E/01/34 Promotion of Development and Confidence Building in the Chittagong Hill Tracts (d) Progress and Evaluation Reports: These include progress reports for various activities as well as recent evaluation reports including that of UNDPs Preparatory Assistance in the CHT (2004)
e) CCA Report and UNDAF: The Common Country Assessment (CCA) provides baseline information on the country development situation, and the United Nations Development Assistance Framework (UNDAF) 2006 – 2010
f) UN Declaration on the Rights of the Indigenous Peoples (UNDRIP), UN Permanent Forum on Indigenous Issues (UNPFII) reports and related documents.
g) Reports of related projects and programmes of other UNDP Units or Organizations: The documentation review may include as relevant reports of related projects and programmes of other UNDP Clusters or Organizations to indicate the extent to which UNDP Promotion of Development and Confidence Building project has engaged or complemented the contributions of others towards common outcomes.
2) Dialogues and Interviews: Dialogues and interviews will be conducted with key partners, stakeholders and beneficiaries concerning UNDP’s Promotion of Development and confidence building project, including concerning perceptions of SWOT analysis (strengths, weakness, opportunities and threats) as well as the impact of project approaches and strategies, issues of partnership and coordination, and other issues of relevance. In some cases these may involve individual interviews, while in others it may involve roundtable, plenary discussions, Focus Group Discussion (FGD). Interviewees will include:
a) Project Staff: Staff of the UNDP Promotion of Development and Confidence Building project and related projects;
b) Other UNDP Staff: Staff members of other UNDP sections and units
c) UN Agencies: Partners in other UN agencies, particularly those with which UNDP has developed working relationships, and those related to the UNDAF Thematic Group on Education and Pro Poor Growth, and Social Protection and Disaster Risk Reduction
d) National Government: Partners and stakeholders in Government at the national level, including MOCHTA, Ministry of Education, Ministry of Health, Economic Relations Division of the Ministry of Finance, Ministry of Planning, and others of particular relevance;
e) Local Government: The CHT Regional Council, the three Hill District Councils of Rangamati, Bandarban and Khagrachari, the offices of the Mong, Bohmong and Chakma traditional Circle Chiefs, and leaders of local municipalities, Upazila Parishads and Union Parishads.
f) Civil Society: Partners and stakeholders in Bangladesh’s civil society at the national level, including national non-Governmental organizations, CHT NGOs, research centres and others with relationship or relevance to the Confidence Building programme;
g) Other Local Stakeholders: Partners and stakeholders in Government and civil society at local levels in areas in which UNDP is undertaking confidence building and development programming, including local Government, civil society members, community members and the private sector.
h) Other Agencies and Organizations: Other international agencies and organizations of relevance to confidence building and development, with a focus on those currently partnering with UNDP at the national or regional levels.
3) Field Visits: These will include, as indicated above (“Scope of the Review”), visits to areas in which UNDP is actively supporting programmes, such as Rangamati, Bandarban and Khagrachari Districts of the Chittagong Hill Tracts. Field visits may also occur to neighboring areas should the current status of such development processes merit such visits (i.e. Chittagong and Cox’s Bazaar)

Data Collection Procedures

Data Collectors: For data collection five surveyors will be selected from the applicants from the project areas through a circulation locally. Then they will be oriented on the developed tools and methods on data collection. Prior to data collection from the selected households, filed test will be carried out as a part of their orientation and to finalize the developed tools.

Schedule: All the five surveyors, each will be assigned for 20 households for data collection. Considering geographical area, each surveyor will be assigned to collected information from two households on average each day. Besides, two focus group discussions will be carried out by the key person assigned for the monitoring and evaluation.

Quality Control: As mentioned above, each data collector/surveyor will be assigned for collecting full-fledged data from two households on average every day. Besides, full attention will be given during identifying the sample for the study to ensure that this will represent the whole population properly.

Data Management, Analysis and Interpretation
Data will be managed and analyzed through categorization of findings, identifying relation between different variables and underlying causes of their different effects. Computer software like SPSS, MS Excel and MS World will be use to organize, analyze and interpreted data as well as to prepare the report of this M&E.

Dissemination and Use of the Project Planning Document
The Project Planning Document will focus on the in-line activities the project as well as the lesson learned will be compiled and necessary recommendations will be made based on the findings. The draft project will be shared with UNDP and other stakeholders involved in the project with due consultation with UNDP. Expected output from the PPD
A comprehensive new Project Proposal will be developed to implement at the end of the project.

7. Proposed M&E Activities
In order to monitor the proper implementation of the project’s activities and measure the project’s success, the following activities would be carried out:
7.1 Participatory Pre & Post Situation Review: The project will conduct tow explorative studies at the beginning and at the end of the project. The study to be conducted at the beginning of the project will provide baseline information while the post situation review will allow the project to determine project effect/impact, its effectiveness, etc. The baseline study will help the project select appropriate beneficiaries. It will also focus training need assessment (TNA) of the beneficiaries in order to develop appropriate training curriculum, module and training materials. The findings of the post situation review will be compared with the findings of baseline data.
7.2 Monthly Project Progress Review Meeting: UNDP will regularly review the project’s progress and accomplishments in its monthly board meeting. This event will provide an opportunity to identify the strategies for project implementation in line with the problems and challenges encountered.
7.3 Reporting and Documentation: The project will document all events properly to see outputs and achievement of the project. The document will include participants list, formats, paper clippings, event reports, project progress reports, and relevant financial documents.
.
8. Risk and Prerequisites: Effective and smooth implementation of the UNDP/Donor-funded next 2 year programme in the CHT will depend on a stable and peaceful environment for development work to take place. The implementation of the programme will therefore require a steady progress in the socio-economic and political environment in the CHT and a reconciliation of all parties concerned.

Conclusion
The Chittagong Hill Tracts is one of the most beautiful, unique and interesting areas of Bangladesh as well as one of the most challenging areas in which UNDP works. To ensure a better future for all people of the CHT, UNDP is working to build confidence among all community in the region, in order to ensure the peaceful environment which alone can facilitate long-term, sustainable development of the CHT, and thus improve the quality of life for all the diverse residents of the CHT. This initiative should be continued with some other new projects based on need assessed and innovative initiatives.

Time Line
The PPD will be completed within 04 months. The details time line is as below:

Sn | Activity/particular | Qty | M-1 | M-2 | M-3 | M-4 | Remark | | Review the project documents & other relevant papers | - | | | | | | | | | | | | | | | | | | | Dialogue and interview | 1 | | | | | | | | | | | | | | | | | | | Extensive field visits | | | | | | | | | | | | | | | | | | | | Finalize/confirm the Project Proposal Panning document | | | | | | | | | | | | | | | | | | | Performance milestone-1: The PPD is finalized by the end of first month | | | | 1 | | | | | | | | | | | | | | | Develop tools to carry out information collection and analysis activities | 1 | | | | | | | | | | | | | | | | | | | Recruitment of 5 field facilitators for information collection | 5 | | | | | | | | | | | | | | | | | | | Provide orientation to 5 field facilitators and do field tests | 1 | | | | | | | | | | | | | | | | | | Performance milestone-2: All preparation taken to start information collection and need assessment by the second week of second month | | | | | | 1 | | | | | | | | | | | | | Information collection from different level & sources | - | | | | | | | | | | | | | | | | | | | Compile, analyze and interpret information/data and find out main problems/issues to address | - | | | | | | | | | | | | | | | | | | | Collect further information concerning the main problems/issues | - | | | | | | | | | | | | | | | | | | | Prepare draft project proposal and share with the stakeholders | 1 | | | | | | | | | | | | | | | | | | Performance milestone-3: The first draft of the project proposal has been prepared by the second week of forth month | | | | | | | | | | | | | | 1 | | | | | Share the relevant issues with the respective stakeholders | 1 | | | | | | | | | | | | | | | | | | | Finalization of project based on feedback from the concern stakeholders | 1 | | | | | | | | | | | | | | | | | | | Submission of the Final Project Proposal | 1 | | | | | | | | | | | | | | | | | | Performance milestone-4: The project has been finalized based feedback and submitted to the donor(s) by the end of forth month. | | | | | | | | | | | | | | | | 1 | |

Budget
US$ 1 = Tk. 70/- Sn | Particulars | In details | Amount (Tk.) | Amount (US$) | Remark | A | Human Resource | | | | | 1 | Fees for the Consultant | Tk. 10,000/- X 120days X 1 person | 1,200,000 | 17,143 | | 2 | Honorium for the Documentation Officer | Tk. 1,000/- X 120 days X 1 person | 120,000 | 1,714 | | 3 | Honorium for the five Field Facilitators | Tk. 800/- X 30 days X 5 persons | 120,000 | 1,714 | | 4 | Support staff | Tk. 400/- X 120 days X 1 person | 48,000 | 686 | | | Sub-total (A) | | 1,488,000 | 21,257 | | B | Equipment & utilities | | | | | 1 | Stationeries & materials | Tk. 15,000/- | 15,000 | 214 | | 2 | Photocopy & print | Tk. 15,000/- | 15,000 | 214 | | 3 | Postage, mobile communication, etc. | Tk. 100/- x 120 days | 12,000 | 171 | | | Sub-total (B) | | 37,000 | 529 | | C | Accommodation & travels | | | | | 1 | Accommodation | Tk. 2,000/- X 45days X 2 persons | 180,000 | 2,571 | | 2 | Food & Per-diam | Tk. 1000/- X 45days X 2 persons | 90,000 | 1,286 | | 3 | Transport | Tk. 5,000/- X 90 days | 45,000 | 643 | | | Sub-total (C) | | 105,000 | 1500 | | | Miscellaneous (D) | Tk. 50,000/- | 50,000 | 714 | | | Grand total | | 1,680,000 | 24,000 | |

Total budget in word: Sixteen Lakh Eighty Thousand in Taka only
Twenty Four Thousand US$ only

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