Premium Essay

A Project Planning Problem

In: Business and Management

Submitted By merinem
Words 300
Pages 2
A project planning problem

A major project-planning problem was encountered in this project: a very low-level involvement of the end-users during the capture of the project requirements. Initially, the project team assumed that a model and a list of product requirements for a successful competitive intelligence system were relatively well known across the tourism industry. Therefore (and probably also as a result of a pressing need of rushing into implementation) not much effort was allocated on planning which were to be the functional characteristics of the system to be created –instead, the plan was to get an external team of consultants to ‘borrow’ this information from others. So, various sectors of the organization were left uninvolved in the scope management process. However, as it was later determined, the project’s main objective was not to implement a new ‘technology’, but in fact to perform a revolutionary change in the organization’s philosophy. The various line managers in particular were to have a crucial role in the new modus operandi, as they would be responsible for the analysis of the information collected, so it was crucial to listen to their views. Another negative consequence of not involving the project’s end-users in the planning process is team members’ resistance. When the members of an organization perceive a project as a mandatory change on their performance, opposition and internal battles arise. In conclusion, a higher involvement of the team members from the onset of the project-planning phase could have avoided many problems. On one hand, because it promotes cooperation and motivation amongst the team, on the other because it has been empirically demonstrated (Dvir et al. 2003) that there is a linear relationship between a complete and accurate definition of end-user requirements and project success, from their...

Similar Documents

Premium Essay

The Trophy Project

...Project Control Management Assignment Abstract Introduction Section 1: The Trophy Project: Project Controls 1.1 Project Planning and Estimating 1.2 Requirements Definition 1.3 Risk & Issue Management 1.4 Reporting (Cost & Status) 1.5 Integrated Planning Section 2: The Importance of Integrated Planning as a Project Control 2.1 Integrated Planning 2.2 Integrated Planning in BAE Systems Section 3: The Consideration of Human Factors at WCE 3.1 The WCE Strategic Change Programme 3.2 Why Change Programmes Fail Conclusion Abstract Wynn Computer Equipment – a reasonably successful and good business to work for (benefits & salary wise), had been suffering with issues in productivity. These issues were mainly derived from a combination of poor communication, bad planning, a confusing organisation structure and a lack of direction & team morale/ teamwork. The company received a contract for the ‘Trophy Project’ – which was project managed by a previously junior member of staff – Reichart. The project was extremely problematic and was delivered very late and at great cost, mostly due to the poorly executed project control mechanisms within the business (during planning and project implementation). The business could have greatly benefitted from using a more integrated approach to project planning and control- something which BAE Systems finds of great importance to their project management activities. Introduction...

Words: 4881 - Pages: 20

Premium Essay

Strategic Planning

...Strategic Planning OVERVIEW Brief description This toolkit provides a model for taking an organisation through a strategic planning process. It covers planning to do strategic planning, covering the background issues that need to inform or direct the strategic planning process, and then defining the strategic framework for the project or organisation activities. It is this strategic framework that gives the activities coherence and direction. We have included practical exercises to use during a strategic planning process. The toolkit expands on the short introduction to strategic planning in the toolkit on Overview of Planning. Why have a detailed toolkit on strategic planning? Strategic planning is the core of the work of an organisation. Without a strategic framework you don’t know where you are going or why you are going there. So, then, it doesn’t really matter how you get there! This toolkit offers you a way to do detailed strategic planning. You can replicate the method in any organisation or project that needs to do strategic planning. Another toolkit in the CIVICUS toolkits project deals with an Overview of Planning. That toolkit will help you see how strategic planning fits into the overall planning process. The toolkit on Action Planning will help you take the process further. The toolkit on Monitoring and Evaluation will help you to expand on the process of impact evaluation. You do strategic planning to help your project or organisation make a significant......

Words: 13862 - Pages: 56

Premium Essay

Importance of the Planning Stage

...Importance of the Planning Stage Pamela Grey ORG 300-4: Applying Leadership Principles Colorado State University Global Campus Steven Kahla PhD. September 7, 2013 Importance of the Planning Stage Planning is a crucial step to ensuring a successful project. In the planning stage, goals for the project are set. Measurable steps towards the goal are defined. Resources are determined and allocated. How are all these steps accomplished? By asking questions and discovering the answers to those questions. The most important part of any planning stage, or successful project even, is to ask as many questions as can be thought of to uncover all potential needs, problems, and hiccups. Brainstorming The first step to planning is brainstorming. “Brainstorming is a process for developing creative solutions to problems” (Clark, 2010). This is the time to generate as many ideas as possible. No matter how unusual an idea sounds don’t throw the concept away because it may blend with another idea and become the most effective solution. So what are some of the key questions that should be answered while brainstorming? What is the end goal of the project? Will this improve the organization in some way? These questions will help to identify if this is a project that the organization should pursue. “What are all the ingredients necessary for its successful execution? What are all the possible forces or events that could hinder or destroy it” (Army Handbook, 1973)? These two questions......

Words: 996 - Pages: 4

Premium Essay

Mg52

...MGT2 - IT Project Management Course of Study This course supports the assessments for MGT2. The course covers 8 competencies and represents 3 competency units. Introduction Overview Project management is a systematic approach to solving a problem, taking advantage of an opportunity, improving a process, or otherwise creating something. A project goes through several phases, with a distinct beginning and end. A successful project includes effectively carrying out tasks related to initiating, planning, executing, monitoring/controlling, and closing. Unsuccessful projects often skip some of these steps, perhaps not fully planning everything that needs to be done or forgetting to monitor the team to ensure they are sticking to the plan. An effective project manager foresees problems, makes appropriate trade-offs that ensure successful project completion, and, above all, facilitates communication among all project stakeholders, who are likely each looking for something different from the project. This course provides an overview of the Project Management Institute’s project management methodology. As you learn about the various process groups and knowledge areas, you will apply your knowledge in case studies for planning a project that has not started yet and monitoring/controlling a project that is already underway. You will solve problems, gather information, and make decisions using your expert judgment. The techniques you practice in this course will be......

Words: 5570 - Pages: 23

Premium Essay

Project Planning and Feasibility Studies

...5. Project Planning and Feasibility Studies Project planning is part of project management, which relates to the use of schedules such as Gantt charts to plan and subsequently report progress within the project environment. Initially, the project scope is defined and the appropriate methods for completing the project are determined. Following this step, the durations for the various tasks necessary to complete the work are listed and grouped into a work breakdown structure. The logical dependencies between tasks are defined using an activity network diagram that enables identification of the critical path. Float or slack time in the schedule can be calculated using project management software. Then the necessary resources can be estimated and costs for each activity can be allocated to each resource, giving the total project cost. At this stage, the project plan may be optimized to achieve the appropriate balance between resource usage and project duration to comply with the project objectives. Once established and agreed, the plan becomes what is known as the baseline. Progress will be measured against the baseline throughout the life of the project. Analyzing progress compared to the baseline is known as earned value management. The inputs of the project planning phase include the project charter and the concept proposal. The outputs of the project planning phase include the project requirements, the project schedule, and the project management plan. Feasibility......

Words: 4181 - Pages: 17

Premium Essay

Project Management

...2 3.0 PROJECT MANAGEMENT 2 4.0 PROJECT MANAGEMENT PROCESS 3 5.0 PROJECT LIFE CYCLE 3 6.0 FIRST PROJECT MANAGEMENT PROCESS- PROJECT INITIATION 5 6.1 BENEFIT AND LIMITATION IN PROJECT INITIATION PROCESS 7 7.0 SECOND PROJECT MANAGEMENT PROCESS- PROJECT PLANNING 11 7.1 BENEFIT AND LIMITATION IN PROJECT PLANNING PROCESS 13 8.0 THIRD PROJECT MANAGEMENT PROCESS- PROJECT EXECUTION 14 8.1 BENEFIT AND LIMITATION IN PROJECT EXECUTION PROCESS 16 9.0 FOURTH PROJECT MANAGEMENT PROCESS- CONTROLLING/MONITORING 18 9.1 BENEFIT AND LIMITATION IN PROJECT CONTROLLING/ 20 10.0 FINAL PROJECT MANAGEMENT PROCESS – CLOSING PROCESS 22 10.1 BENEFIT AND LIMITATION IN PROJECT CLOSING PROCESS 23 11.0 BIBLIOGRAPHY 25 12.0 APPENDICES 27 1.0 INTRODUCTION To know the benefit and limitation of using single process for managing projects, firstly we need to know what is project, project management and what is the process to manage projects. 2.0 PROJECT Project is viewed as a conversion or transformation of some form of input into an output. The inputs are some form of want or need which is satisfied through the process. (Harvey Maylor, 1996) 3.0 PROJECT MANAGEMENT According to Project Management Methodology guidebook, project Management is the process of achieving project objectives (schedule, budget and performance) through a set of activities that start and end at certain points in time and produce quantifiable and qualifiable deliverables. Project......

Words: 6687 - Pages: 27

Premium Essay

Project

...Chapter 3 Planning the Project This chapter begins by discussing the nine key elements of the project plan. The following two sections address the planning process in greater detail with considerable emphasis placed on the project launch meeting and the hierarchical planning process by which parts of the plan are sequentially broken down into finer levels of detail. This provides a natural transition to the creation of the Work Breakdown Structure. Finally, the chapter is concluded with a discussion of multidisciplinary teams including the topics of integration management and concurrent engineering. Cases and Readings Some cases appropriate to the subject of this chapter are: Harvard: 9-692-058 Taco Bell Corp. This 31-page best-selling case describes a project to implement a new strategic plan involving major changes in layout, staffing, quality, product design, and information systems. The coordination and integration of all these project activities is what makes the plan successful, and hard for competitors to imitate. Two teaching notes are available for this case: 5-692-091 (20 pages) and 5-196-073 (12 pages). Harvard: 9-694-059 Hardcard Project: Plus Development Corp. (A1); 9-694-060 Hardcard Project: Plus Development Corp. (A2) This 10-page (12-pages for A2) case allows the students to evaluate, using Microsoft Project software, the time line, resource allocations, and other aspects of a major project concerned with developing a hard disk drive...

Words: 3660 - Pages: 15

Premium Essay

Trophy Project

...Table of Contents 1. Executive Summary 3 2. Major problems Experienced in the Trophy Project 4 2.1. Synopsis of the Trophy project case study problems 4 3. List of Problems 4 3.1. Operational 4 3.2. Behavioural 5 3.3. Structural 5 4. Leadership at Top Management and functional management levels of the Organisation 7 4.1. Initiation Structures 8 4.2. Dysfunctional roles of Functional Manager 8 4.3. Lack of Senior Management Support 8 4.4. Reactionary Management style 10 4.5. Implementation strategy 10 4.6. Lack of Customer Relationship Management (CRM) 11 4.7. Internal Processes perspectives 11 4.8. Lack of Innovation and Learning (Learning and Growth) Perspective 11 5. Reichart’s Leadership and Managerial Abilities 12 5.1. Planning 12 5.2. Organizing 12 5.3. Staffing 12 5.4. Leading 13 5.5. Controlling 13 5.6. Major Skills lacking in Reichart’s leadership 14 6. Recommendations 14 6.1. Implementing a Strategic Transformation and Change Management Programme 15 6.1.1. Strategic transformation planning 15 6.1.2. Creating a Climate for Change 17 6.1.3. Continuous Organisational Improvement 17 6.1.4. Risk Management 18 6.1.5. Control 18 6.1.6. Stage–Gate Model 18 6.1.7. Balanced Scorecard 19 7. Conclusion 19 8. References 20 9. Annexure 22 9.1. Planning, Control, organising, & leading 22 9.2. BS – PM Learning Organisation Value Chain Schematic 23 9.3. Kotter’s 8-Step Process for Leading Change 23 9.4. Strategic transformation......

Words: 4860 - Pages: 20

Premium Essay

St Dismas Assisted Living Facility -- 1

...Chapter 3 Planning the Project This chapter begins by discussing the nine key elements of the project plan. The following two sections address the planning process in greater detail with considerable emphasis placed on the project launch meeting and the hierarchical planning process by which parts of the plan are sequentially broken down into finer levels of detail. This provides a natural transition to the creation of the Work Breakdown Structure. Finally, the chapter is concluded with a discussion of multidisciplinary teams including the topics of integration management and concurrent engineering. Cases and Readings Some cases appropriate to the subject of this chapter are: Harvard: 9-692-058 Taco Bell Corp. This 31-page best-selling case describes a project to implement a new strategic plan involving major changes in layout, staffing, quality, product design, and information systems. The coordination and integration of all these project activities is what makes the plan successful, and hard for competitors to imitate. Two teaching notes are available for this case: 5-692-091 (20 pages) and 5-196-073 (12 pages). Harvard: 9-694-059 Hardcard Project: Plus Development Corp. (A1); 9-694-060 Hardcard Project: Plus Development Corp. (A2) This 10-page (12-pages for A2) case allows the students to evaluate, using Microsoft Project software, the time line, resource allocations, and other aspects of a major project concerned with developing a hard disk drive. ...

Words: 3681 - Pages: 15

Premium Essay

Bae Case Study

...the top three contributing factors to the project failure? We believe that the top three contributing factors to the project failure were: i. There was lack of risk planning to such a complex automated baggage integrated system where the Project Tea m didn’t plan lots of significant risks involved as the proposal of many structural changes came in. ii. There was lack of importance or communication breakdown on the project when Mayor Webb replaced Mayor Pena and caused the projects to some major halt phases and standstills. iii. There were significantly major planning changes during the course of the project that caused the project to be delayed and over costly. 2. Who was most at fault and why? We believe it’s the Project Management team that was most at fault because they didn’t update nor pass any related information regarding the progress of the project to the key stakeholders involved. If the Project Management team were able to address their concerns and views regarding the timely completion of the project, there may have been a better approach by their stakeholders in handling the outcome of the project. 3. What problems occurred while Pena was mayor? What should his successor have done differently? a. The problems that occurred while Pena was mayor was that there was no complete outlining of project planning and specifications. There were also external factors that contributed to Pena’s problems such as the economic downfall in the......

Words: 493 - Pages: 2

Premium Essay

My Book

...Sprint Planning Optimization in Agile Data Warehouse Design Matteo Golfarelli, Stefano Rizzi, and Elisa Turricchia DEIS - Univ. of Bologna, V.le Risorgimento 2, 40136 Bologna, Italy {matteo.golfarelli,stefano.rizzi,elisa.turricchia2}@unibo.it Abstract. Agile methods have been increasingly adopted to make data warehouse design faster and nimbler. They divide a data warehouse project into sprints (iterations), and include a sprint planning phase that is critical to ensure the project success. Several factors impact on the optimality of a sprint plan, e.g., the estimated complexity, business value, and affinity of the elemental functionalities included in each sprint, which makes the planning problem difficult. In this paper we formalize the planning problem and propose an optimization model that, given the estimates made by the project team and a set of development constraints, produces an optimal sprint plan that maximizes the business value perceived by users. The planning problem is converted into a multi-knapsack problem with constraints, given a linear programming formulation, and solved using the IBM ILOG CPLEX Optimizer. Finally, the proposed approach is validated through effectiveness and efficiency tests. Keywords: Agile methods, Optimization, Data warehouse design. 1 Introduction As empirical studies suggest [9,2], agility is one of the most promising directions to overcome the problems of traditional software engineering approaches. The twelve principles stated in the......

Words: 5445 - Pages: 22

Premium Essay

Plans in the New World

...BUS 611 Project Planning and Management Dolores E. Ross Patricia White August 27, 2012 Project Plans in the New World The article reviewed Rosenwinkel opinion on project management and the project planning. In the article he stated that project planning could be a waste of time, money and manpower. It has been implemented. (Rosenwinkel, 1995) It is clear we have a different opinion about project planning. In my experience project planning was essential to keeping the project on track and the team focuses. The plan has so many benefits that I can see limited projects that a plan may not be necessary. The projects that are small and have limited people working on it and the project manager is very focus and knowledgeable of the project. I think another consideration is the cost of the project work is money and the success of project is imperative, so a project plan would be the logical way to go. I work for the government and review contract and have sat in on phrase reviews for the various project and I could not see these project progressing without a plan. Now that I have addressed the importance of a project plan I will discuss the project variables and people variables that affect a project. The various variables that a project may have are: Are the project expectation clearly defined and stable; the relative time frame for the completing the project; has a project with similar expectations and similar requirements in expertise been successfully......

Words: 884 - Pages: 4

Premium Essay

Male

...INTRODUCTION TO PROJECT MANAGEMENT C H A P T E R 1 Introduction To Project Management Project management offers a structured approach to managing projects. The purpose of this book is to outline the latest planning and control techniques used by industry, commerce, sport and domestic projects, and particularly those used by the project planning software and referred to in the Project Management Institute's (PMI) project management body of knowledge (PMBOK), and the Association of Project Manager's (APM) body of knowledge (bok). As the use of projects becomes more pervasive, so more managers are entering the field of project management. Their success will be helped by their ability to develop a fully integrated information and control system to plan, instruct, monitor and control large amounts of data, quickly and accurately to facilitate the problem-solving and decision-making process. To achieve these goals the project manager needs a comprehensive toolkit - as a plumber works with a bag of tools, so the project manager works with a computer producing organisation charts, work breakdown structures, barcharts, resource histograms and cash-flow statements. Projects have traditionally been managed through a classic functional hierarchical type organisation structure, but with the increase of multi-disciplines, multi-departments, multi-companies and multi-national projects so there has been a move towards management-by-projects, project teams and matrix organisation......

Words: 4476 - Pages: 18

Free Essay

Mup Syllabus

...Birla Institute of Technology, Mesra, Ranchi, Jharkhand, India Syllabus of Master of Urban Planning [MUP] Programme |FIRST SEMESTER | |NO. |SUBJECT |L. |T. |S. |Units | |MUP1101 |History of Human Settlement & Planning Principles |3 |0 |0 |1.0 | |MUP1103 |Housing & Community Planning |3 |0 |0 |1.0 | |MUP1105 |Planning Theory and Techniques |3 |0 |0 |1.0 | |TRS1017 |GIS with introduction to Remote Sensing |3 |0 |0 |1.0 | | Sessional / Laboratory subjects | |MUP1102 |Planning Studio / Workshop I (With Field study) |0 |0 |12 |1.5 | |MUP 1104 |Urban Design |0 |0 |4 ...

Words: 6033 - Pages: 25

Premium Essay

Your Ceo Has Asked You to Do Some High-Level Planning During Your Project Initiation. What Are Some of the Things That the Project Manager Should Provide to Support This Request? Do You Consider This a Wise Request

...Your CEO has asked you to do some high-level planning during your project initiation. What are some of the things that the project manager should provide to support this request? Do you consider this a wise request considering you are just initiating your project? Why or Why not? By Nana Kwabena Agyemang One of the major sources of project failure is a lack of a well-defined and formalized project initiation process which includes poor planning and poor quality requirements specification. As matter of fact, poor project planning is really common in most project initiations. Right from the project initiation, if the initial stages contains any issues it can carry on throughout the project life-cycle and the results of this is clear, project failure. This is why as a PM, you should be able to involve or bring together each and every stakeholder during project initiation to help curb out any doubts and resolve any issue before the start of the project. This initiation stage is very important because it is vital for the team who will deliver the product, for those who’s going to be the final user of the product, and for the stakeholders in the project to come into agreement on the project initiation. The PM should define the project initiation stage to include the following: * Creation of a Product Description Statement: This should be a high-level and informal, statement that will help describe the very nature or characteristics of the product or process that’s going to...

Words: 605 - Pages: 3