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Accountant Memo

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Submitted By mjholmes2012
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Accounting Memp
Interforoffice Memo

TO: ACCOUNTING TEAM MATE
FROM: ANDREW ACCOUNTANT
SUBJECT: LIFO FIFO EXPLANATION
DATE: 2/24/2015

Occasionally an individual who works at a company in a certain department is required to pass on information to another department or a supervisor. It is necessary to make this memo accurate and professional since information on inventory valuations has been requested by the executive vice president. To be considered that they are not aware of the jargon used by accountants the information used must be explained to company officers. Below is a summary of the changes in the interoffice memo that relates to the accounting jargon and abbreviations. It will also include the requested information on Last In First Out (LIFO) and First In First Out (FIFO) method. The memo is changed from casual to professional and formal after it is revised. The memo concerns the FIFO and LIFO methods and the effects of the methods with-in the company. This requires an explanation of each valuation method in terms of the profit and loss on the income statement and Cost of Goods Sold (COGS). This needs to be elaborated without being condescending. It does not affect the retail industry’s inventory valuation methods, so it is not necessary to include the lawsuit by Macy’s in the last paragraph.
The inflationary economic time and the accounting jargon of elastic pricing needs to be changed to professional wording. It would be appropriate to express that the company’s prices are flexible because of the industry demands, with elastic pricing, so the inventory methods have to reflect this to maintain a profit. As coming into a period of rising prices the inflationary economic times may be explained. Both changes would advise the senior officers of what’s important to take into consideration without adding any information that is not necessary. The stressed law in the last part of the memo that states no matter which inventory valuation the company decides to use must be a continuing method to be used for the complete accounting cycle. An accompanying recommendation based on the previous financial statement could be added to help with the process or a statement on how each inventory method would have an effect on the company’s profit would be essential.
After completing the review of the interoffice memo an employee often finds that there has to be changes made before the memo can be sent to the intended recipient. This requires eliminating abbreviations and interoffice jargon. The memo has to meet the requirements of the station of the person receiving it and the demand of information. Business communication can be casual or formal depending on the final destination of each communication and the relationship of the people interacting. This is essential to remember when composing any type of business communication.

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