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Case Study 2
Situation a. In evaluating the internal control over cash payments of Yankee Manufacturing, an auditor learns that the purchasing agent is responsible for purchasing diamonds for use in the company’s manufacturing process, approving the invoices for payment, and signing the checks. No supervisor reviews the purchasing agent’s work. 1) Missing internal control characteristic: Segregation of duties 2) Possible problem: The employee who is approving invoices and signing the checks should not be allowed to purchase the diamonds. There may be possibility of doing fraud by stealing diamonds or cash. 3) Solution to the problem: Keep a supervisor to approve the purchasing order and another manager or supervisor to approve and sign the checks. This will guarantee that proper quality control as well as check and balances are taken into consideration.
Situation b. Rachel Williams owns an architectural firm. Williams’ staff consists of 19 professional architects, and Williams manages the office. Often, Williams’ work requires her to travel to meet with clients. During the past six months, Williams has observed that when she returns from a business trip, the architecture jobs in the office have not progressed satisfactorily. Williams learns that when she is away, two of her senior architects take over office management and neglect their normal duties. One employee could manage the office. 1) Missing internal control characteristic: Supervision control 2) Possible problem: The problem arises in the absence of an appointed interim supervisor. When Rachel is out the senior managers are taking it upon themselves to manage, this appears to be causing performance issues at the architectural firm. 3) Solution to the problem: Rachel should appoint a senior architect as an interim-supervisor when she is out. This supervisor will be in charge of

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