Free Essay

Aewadas

In: Historical Events

Submitted By van12345
Words 1949
Pages 8
APPLICATION FOR THE ISSUANCE OF CERTIFICATE OF PROFICIENCY
Schedule of Availability of Service:
Daily (Monday to Friday)
5:30AM to 10:00PM without noon break
Who may avail of the service:
All seafarers/trainees/cadets, accredited maritime training institutions, accredited manning/shipping agencies applying for the issuance/revalidation, reprinting and Certified True Copy of Certificate of Proficiency.

Duration:

For Individual Application (Seafarers)
 Regular Processing - within five (5) working days


Expedite Processing - within the day

For Bulk Application filed by Manning Agency
 Regular Processing - within five (15) working days*


Expedite Processing - within the five working days

For Bulk Application filed by maritime training institutions (MTIs)
 Regular Processing - within five (15) working days
Page 1 of 14



Expedite Processing –Not Applicable

Note: Due to the voluminous number of applications filed by the maritime training institution, the processing time to finish/complete the task to be done is set by fifteen working days due to lack of resources and man power.

Processing Fee :
Regular application
- P
Expedite application
- P
On-board processing - P
(Filed by manning agency)
Certified True Copy
- P

200.00
400.00
400.00
100.00 per photocopied certificate

What are the requirements:
NOTE: The ORIGINAL COPY of the document and ONE (1) PHOTOCOPY of the enumerated requirements must be presented when applying for the issuance of Certificate of Proficiency.

Additional Requirements for Expedite Processing
1.
2.
3.
4.

Letter request
Certified True Copy of Valid Overseas and Employment Certificate
Certified True Copy of Employment Contract
Certified True Copy of Air Ticket/Flight Details
Page 2 of 14

TABULAR PRESENTATION OF THE DOCUMENTARY REQUIREMENTS FOR TRAINING COURSES
ISSUANCE OF CERTIFICATE OF PROFICIENCY
TRAINING COURSE
1.

CTC
TCROA

CTC
ER

CTC
TC

CTC
CSS3

CTC
CSS12

CTC
PAGE
SIRB

ST

1

MEDICAL
CERTIFICATE

BST/BT

PREREQUISITE
TRAINING COURSE

Basic Training

2. Proficiency in Survival Craft and
Rescue Boat (PSCRB)
3. Proficiency in Fast Rescue Boat
(PFRB)

Proficiency in Survival
Craft and Rescue Boat
(PSCRB)

4. Advanced Fire Fighting (AFF)
5. Medical First Aid (MEFA)
6. Medical Care (MECA)

Medical First Aid (MEFA)

7. Ship Security Officer (SSO)
8. Ship Security Awareness Training and Seafarers with Designated
Security Duties/ Seafarers with
Designated Security Duties Ship
Security Awareness (SDSD)
9. Basic Training for Oil and Chemical
Tanker Cargo Operations
(BTOCTO)
10. Basic Training for Liquefied Gas
Tanker Cargo Operations
(BTLGTCO)
Page 3 of 14

11. Advanced Training for Oil Tanker
Cargo Operations (ATOTCO)
12. Advanced Training for Chemical
Tanker Cargo Operations (ATCTCO)
13. Advanced Training for Liquefied Gas
Tanker Cargo Operations
(ATLGTCO)

Basic Training for Oil and
Chemical Tanker
(BTOCT)
Basic Training for Oil and
Chemical Tanker
(BTOCT)
Basic Training for
Liquefied Gas Tanker
(BTLGT)

CTC
- Certified True Copy
TCROA - Training Completion Records of Assessment
ER
- Enrollment Report
TC
- Training Certificate
CSS3 - Certificate of Sea service with company dry seal (in MARINA prescribed form)
a. Approved seagoing service on board Oil/Chemical/Liquefied Gas Tanker vessel of at least three months on board ship of 500 GT or 750kW.
b. Certified True Copy of filled-up SIRB pages showing seagoing service
CSS12 - Certificate of Sea Service with company dry seal (in MARINA form)
a. Approved seagoing service of not less than twelve months on board ship of 500 GT or 750kW.
b. Certified True Copy of filled-up SIRB pages showing seagoing service.
Medical Certificate - Valid Medical Certificate issued by DOH Accredited Medical Clinics
(In Pre-Employment Medical Examination [PEME] form)
BST/BT – Certificate of Proficiency on Basic Safety Training/Basic Training

Page 4 of 14

TABULAR PRESENTATION OF THE DOCUMENTARY REQUIREMENTS
FOR REVALIDATION OF TANKER AND SHIP SECURITY OFFICER COURSES

TRAINING COURSE
1.

Letter from Manning
Agency

Original
COP

ROA
Form

CTC
CSS12

CTC
ST
1
PAGE
SIRB

MEDICAL
CERTIFICATE

BST/BT

General Tanker
Familiarization

2. Specialized Training for Oil Tanker
3. Specialized Training for Chemical
Tanker
4. Specialized Training for Liquefied
Gas Tanker
5. Ship Security Officer (SSO)

CTC
- Certified True Copy
ROA
- Records of Assessment form for the course being applied form.
CSS12 - Certificate of Sea Service with company dry seal (in MARINA form)
a. Approved seagoing service on board Oil/Chemical/Liquefied Gas Tanker vessel of at least twelve months on board ship of 500 GT or 750kW (Tanker Courses). For Ship Security Officer approved seagoing service on board a vessel of at least twelve months on board ship of 500 GT or 750kW.
Page 5 of 14

b. Certified True Copy of filled-up SIRB pages showing seagoing service.
Medical Certificate - Valid Medical Certificate issued by DOH Accredited Medical Clinics
(In Pre-Employment Medical Examination [PEME] form)
BST/BT – Certificate of Proficiency on Basic Safety Training/Basic Training

TABULAR PRESENTATION OF THE DOCUMENTARY REQUIREMENTS
FOR THE SUPPORT LEVEL
ISSUANCE OF CERTIFICATE OF PROFICIENCY

TRAINING COURSE

RRAC

CTC
BST/BT

COC

CTC
TC

CTC
ST
1
PAGE
SIRB

CTC
CSS22

CTC
CSS12

MEDICAL
CERTIFICATE

REQUIRED
TRAINING
CERTIFICATE

REQUIRED
POSITION

New Entrant (Passed the written and practical examination conducted at the accredited maritime assessment centers)
1. Ratings
Forming
Part of a
Navigational Watch
2. Rating Forming Part of a Watch in a manned engineroom or designated to perform duties in a periodically unmanned engineroom

Ratings Forming
Part of a
Navigational
Watch
Rating Forming
Part of a Watch in a manned engineroom or designated to perform duties in a periodically unmanned engine-room
Page 6 of 14

Issuance of Certificate of Proficiency for Seafarer who are holder of TESDA Certificate of Competency
Ordinary Seaman/Able
Bodied
Seaman/Boatswain/
Pumpman
Wiper/Oiler/
Motorman/Electrician/
Fitter/Welder/Mechanic

3. Ratings Forming
Part of a
Navigational Watch
4. Rating Forming Part of a Watch in a manned engineroom or designated to perform duties in a periodically unmanned engineroom
5. Able Seafarer Deck
6. Able Seafarer
Engine

Proficiency in
Survival Craft and
Rescue Boat

Able Bodied
Seaman/Boatswain/
Pumpman
Oiler/Motorman/
Electrician/
Fitter/Welder/Mechanic

CTC
- Certified True Copy
RRAC - Registry of Ratings Assessed and Certified
BST/BT - Certificate of Proficiency on Basic Safety Training/Basic Training
COC
- TESDA Certificate of Competency on Rating Forming Part of a Navigational Watch/Rating Forming Part of a Watch in a manned engine-room or designated to perform duties in a periodically unmanned engine-room
TC
- Photocopy of Training Certificate on Rating Forming Part of a Navigational Watch/Rating Forming Part of a Watch in a manned engine-room or designated to perform duties in a periodically unmanned engine-room
CSS2 - Certificate of Sea Service with company dry seal (in MARINA form)
a. Approved seagoing service of not less than two months on board ship of 500 GT or 750kW
b. Certified True Copy of filled-up SIRB pages showing seagoing service.
CSS12 - Certificate of Sea Service with company dry seal (in MARINA form)
Page 7 of 14

c. Approved seagoing service of not less than twelve months within the last five years on board ship of
500 GT or 750kW
d. Certified True Copy of filled-up SIRB pages showing seagoing service.
Medical Certificate - Valid Medical Certificate issued by DOH Accredited Medical Clinics
(In Pre-Employment Medical Examination [PEME] form)

Page 8 of 14

How to Avail of the Service for the following processes:
Issuance of Certificates/Revalidation of Certificates/Renewal of Documentary Evidence/Issuance of Certificate of
Proficiency for Seafarer who are holder of TESDA Certificate of Competency/Issuance of STCW Certificate of Proficiency for Ratings (New Entrant)

STEP APPLICANT/CLIENT
1.

2.

3.

SERVICE PROVIDER

Walk-in
Walk-in
 Present Document  Provide/distribute form to the form to applicant seafarer. distributor. On-line
 Set an appointment and acquire form through on-line.
 Submit/present
 Checks the documentary completeness of the requirements documents.
 Verifies the authenticity of the documents.  Qualifies the seafarer if he meets the requirements. Duration of
Activity
(Under Normal
Circumstances)
 3 minutes

Individual
 15 minutes

Fees
RESPONSIBLE
PERSON/S

FORM/S USED

Designated Form
Distributor/Receiving
Staff

 Screening form
 Stub Number

Document Evaluator

 Screening Form
 Routing Slip
 NOD Form

Bulk application
 It depends on the number of applications filed  Submit the Authority  Receives the payment  5 minutes to Accept Payment and issues an Official

Cashier

P200
(Regular)

 MARINA
Receipt

Official
Page 9 of 14

STEP APPLICANT/CLIENT and pay for the fees

4.



Submit documentary requirements

SERVICE PROVIDER
Receipt
payment.

for

Duration of
Activity
(Under Normal
Circumstances)

Fees
RESPONSIBLE
PERSON/S

FORM/S USED
 Routing Slip

such

 Verifies personal information
e.g.
correct spelling of the name and birth date of the seafarer.
 Encodes data of the evaluated documents.
 Capture a photo of the applicant to be placed in the certificate.

P400
(Expedite)
Individual
 15 minutes

Data Encoder

 Routing Slip

Bulk application
 It depends on the number of applications filed For Bulk applications
MTIs/Manning Agency
 The encoder verifies personal information
e.g. correct spelling of the name and birth date of the seafarer.
 Encodes data of the evaluated documents.
 Scanning staff scans manually the picture/upload the
Page 10 of 14

STEP APPLICANT/CLIENT

SERVICE PROVIDER

Duration of
Activity
(Under Normal
Circumstances)

pictures submitted by the MTIs/Manning
Agency to the system scan folder.
 Prints the certificates Individual corresponding to the  3 minutes evaluated application. per certificate

Fees
RESPONSIBLE
PERSON/S

FORM/S USED

Printing Clerk

 Routing Slip
 NOD Form

Designated
Personnel

 Routing Slip

Bulk application
 3 minutes per certificate  Countersigns the Individual
Administrator’s
 3 minutes facsimile signature. per certificate
Bulk application
 3 minutes per certificate 5.



Receive

 Dry seals the printed  2 minutes COP/s per course/certifi cate the  Locate and release Individual

Designated
Releasing Staff

Releasing Staff

 Routing Slip
Page 11 of 14

STEP APPLICANT/CLIENT
Certificate
Proficiency

of

Duration of
Activity
SERVICE PROVIDER (Under Normal
Circumstances)
the
Certificate
of  3 minutes Proficiency. per certificate

Fees
RESPONSIBLE
PERSON/S

FORM/S USED

Bulk application
 It depends on the number of applications filed Reprinting of Certificates

STEP APPLICANT/CLIENT
1.

SERVICE PROVIDER

Walk-in
Walk-in
 Present Document  Provide/distribute form to the form to applicant seafarer. distributor. On-line
 Set an appointment and acquire form through on-line.

Duration of
Activity
(Under Normal
Circumstances)
 3 minutes

Fees
RESPONSIBLE
PERSON/S
Designated Form
Distributor/Receiving
Staff

FORM/S USED
 Screening form
 Stub Number

Page 12 of 14

STEP APPLICANT/CLIENT
2.

3.

4.



Submit/present documentary requirements

SERVICE PROVIDER
 Checks the completeness of the documents.  Verifies the authenticity of the documents.  Qualifies the seafarer if he meets the requirements.  Determine who made the error.

Duration of
Activity
(Under Normal
Circumstances)
Individual
 15 minutes

Submit documentary requirements

 Verifies personal information
e.g.
correct spelling of the name and birth date of the seafarer.
 Edit the records.
 Prints the certificates corresponding to the evaluated application.

FORM/S USED
 Screening Form
 Routing Slip
 NOD Form

Document Evaluator

Bulk application
 It depends on the number of applications filed  Submit the Authority  Receives the payment  5 minutes to Accept Payment and issues an Official and pay for the fees.
Receipt
for such payment.
Note: if the seafarer committed the error.


Fees
RESPONSIBLE
PERSON/S

Cashier

P200
(Regular)

 MARINA
Receipt
 Routing Slip

Official

P400
(Expedite)

Individual
 15 minutes

Data Encoder

 Routing Slip

Individual
 3 minutes per certificate Printing Clerk/
IT Personnel

 Routing Slip
 NOD Form

Bulk application
Page 13 of 14

STEP APPLICANT/CLIENT

SERVICE PROVIDER

Duration of
Activity
(Under Normal
Circumstances)
 3 minutes per certificate  Countersigns the Individual
Administrator’s
 3 minutes facsimile signature. per certificate

5.



Receive
Certificate
Proficiency

Bulk application
 3 minutes per certificate  Dry seals the printed  2 minutes COP/s per course/certifi cate the  Locate and release Individual of the
Certificate
of  3 minutes Proficiency. per certificate

Fees
RESPONSIBLE
PERSON/S

Designated
Personnel

FORM/S USED

 Routing Slip

Designated
Releasing Staff

Releasing Staff

 Routing Slip

Bulk application
 It depends on the number of applications filed Page 14 of 14

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