Purchasing Policy and Procedures

Issue date: March 2010

Table of Contents THE HOSPITAL PURCHASING POLICY 1 GOVERNANCE 4 PROCUREMENT REQUIREMENTS 6 PROCESSES 27 Appendices
Glossary of terms
Products and services Templates
Mandatory Requirements
Associated Policies

THE HOSPITAL PURCHASING POLICY
Objective
To maximize value for money in the acquisition of goods and services through fair, open and transparent purchasing practices which comply with all applicable federal and provincial legislation and trade agreements, resulting in the highest quality service delivery.
Policies
1. All purchases made by the Hospital will be compliant with the hospital’s policies and procedures.
These policies and procedures will be aligned with the Ontario Supply Chain Guideline.
All purchase orders and contracts will be executed according to this policy and the Hospital’s Signing Authority Policy ( insert link).
Single/sole sourced purchases are acceptable only under circumstances defined in the associated purchasing procedures, and must be executed in accordance with the Agreement on Internal Trade.
Vendors of Record (VOR), or preferred supplier arrangements, may be established for the supply of a certain category of goods, services or construction where strategic relationships with a small group of suppliers will result in greater value for the hospital. VOR’s must be set up through an open and competitive purchasing process.
All purchasing related activities will be transacted in compliance with the Supply Chain Code of Ethics and the Conflict of Interest policies of the hospital.
NB: All processes are detailed in the Purchasing Procedures.
Exceptions
Any exceptions to these policies require written justification and the approval of the Vice-President, Finance.
Scope
The Purchasing Policy applies to all individuals involved with purchasing