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Bad News Letter

In: Other Topics

Submitted By msweeney7
Words 345
Pages 2
Donna Shirley
Johnston Elementary School
Woodstock, GA 55555
404-555-1234
February 11, 2012
Ms. Deborah Roebuck
1594 Hendon Road
Woodstock, GA 55555
Ms. Roebuck:
Thank you for your letter regarding Hillary’s detention warning. Let me begin by stating how much I admire Hillary as a student. She consistently gets good grades, and has a positive and enthusiastic attitude during class. It is for these reasons that I was surprised when Hillary did not submit her paper on time, which led to the detention warning.
Typically, when a student fails to hand in homework such as a paper by the required due date, the consequence is a detention warning as a first offense. The excuse that the student may give for not having the homework completed is irrelevant because it may or may not be truthful, and the result is simply a warning for the mistake of not having the completed homework available for grading. It would be unfair to the students who completed the paper on time to see Hillary go without a warning of punishment. Otherwise it could potentially lead to more students failing to submit homework assignments by their due dates in the future, and it would be perceived that late submittals are acceptable.
Please understand that the detention warning was not a personal attack on Hillary, but simply an enforcement of standard rules within the classroom. The expectation is that the completed paper is to be submitted for grading as soon as possible, and the consequence of detention would not be necessary. Since Hillary had such an emotional reaction to the detention warning, I would be more than happy to take some time to talk with her. Perhaps a personal explanation of the reasons that led to the detention warning could help her understand that it was intended as a mechanism of motivation to complete the paper as soon as possible, and also may help to avoid similar situations in the future. If you have any further questions, please feel free to contact me. Thank you.
Sincerely,
Donna Shirley
Donna Shirley

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