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Bad News Sample

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Submitted By venise
Words 304
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Chris Johnson
11224 Holmes Road
Kansas City, Missouri 64131
08/17/2014
Steve Smith
Construction Manager
Greenfield Community College
12345 Alphabet Drive
Greenfield, Ohio 78542
Dear Mr. Smith:
Your many ongoing construction and renovation projects at the Greenfield Community College has made you one of our most valued customers. We are looking forward to continuing the work on the campus’s overall design plan.
Your recent request to change the location of the venting apparatus to accommodate a change in the overall design plan has been brought to my attention. Although the request was made two weeks after the specified contract date, I contacted the design engineer for this project in an attempt to facilitate the request. Unfortunately, there is a zoning restriction that prevents the kind of venting location that you have requested. EBG naturally has a policy in place against violating zoning restriction; however, to satisfy you as the customer, the legal department was consulted to get their input. The guidance provided was not encouraging.
Greenfield Community College and Easy to Be Green are both very active participants in the community; violating zone restrictions and having these violations made public attention is not the image or view that either organization would deem as a good course of business. Therefore, EBG cannot accommodate your request to change the location of the venting apparatus. I am willing to work with you and the engineer to explore other suitable options and review other possible locations for the apparatus that meet both the zoning requirements and is acceptable to your design.
Thank you for choosing Easy to Be Green for your energy efficient heating and cooling needs. I look forward to working with you to complete the current projects and to serving you and Greenfield Community College in the future.
Best Regards

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