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Accounting Policies and Procedures Manual

Xxx

Accounting Policies and Procedures Manual

Table of Contents

Introduction Division of Duties Cash Receipts Procedures Cash Disbursements Procedures Reconciliations Petty Cash Fund Purchases Fixed Asset Management Payroll Financial Reporting Grant Compliance Fiscal Policy Statements Annual Meeting Checklist Computer System Backup Procedures

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Introduction
This manual has been prepared to document the internal accounting procedures for the Xxx (XXX). Its purpose is to ensure that assets are safeguarded, that financial statements are in conformity with generally accepted accounting principles, and that finances are managed with responsible stewardship. All personnel with a role in the management of XXX's fiscal operations are expected to uphold the policies in this manual. It is the intention of XXX that this accounting manual serve as our commitment to proper, accurate financial management and reporting.

Revised 1/26/97

1

Division of Duties
The following is a list of personnel who have responsibilities within the accounting department: President: 1. Reviews and approves all financial reports. 2. Reviews and approves annual budget. 3. Reviews the payroll summary for the correct payee, hours worked and check amount. 4. Reviews all vouchers and invoices for those checks which require his or her signature. 5. Reviews and approves all contracts for goods and services that will exceed $10,000 over the year. Vice President: 1. Approves all vouchers, invoices and checks. 2. Receives unopened bank statements. 3. With the Fiscal Manager, and input from the President and Program Directors, develops the annual budget. 4. Reviews and approves all financial reports. 5. Reviews and approves list of pending check disbursements. 6. Reviews all vouchers and invoices for

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