...BUSINESS LETTER STYLES Seven letter styles have been established for use in business offices.. 1. Full block-All lines of typing begin on the left hand margin. There are no paragraph indentions. Letters that are typed in the full block style are always single spaced EXAMPLE: 2. MODIFIED BLOCK STYLE In this style the date line , the complimentary close and the signature are aligned with the right margin. All other parts except the letter head, printed matters starts from the left division. Between the parts and paragraphs of the body of the letter double spacing is given whereas there is a single spacing within each part and paragraph EXAMPLE: 3. Semi block- This is like the block style except the paragraph of the letters are indented and complementary close are placed at the right margin EXAMPLE: 4. INDENTED STYLE Oldest form of business letters. This require first line to begin at the margin and the subsequent line to begin five spaces away from the beginning of the previous line. A comma follows each line and a full stop is put after the last line. EXAMPLE: 5. Hanging Indented (Inverted)-The hanging indented style is identical the semi block format except that the first line of each paragraph is typed flush with the left margin and all lines following are indented five spaces. This style is usually seen only in advertising letter, where it’s unique paragraphing catches the eye. EXAMPLE: 6. Memorandum Style Memos are short internal...
Words: 327 - Pages: 2
...------------------------------------------------- Business letter It is a formal letter and can be used as a formal thing. or between such organizations and their customers, clients and other external parties. The overall style of letter depends on the relationship between the parties concerned. Business letters can have many types of contents, for example to request direct information or action from another party, to order supplies from a supplier, to point out a mistake by the letter's recipient, to reply directly to a request, to apologize for a wrong, or to convey goodwill. A business letter is sometimes useful because it produces a permanent written record, and may be taken more seriously by the recipient than other forms of communication There are two main styles of business letters: 1. Full block style: Align all elements on the left margin. 2. Modified block style: with other elements on the left page margin. ------------------------------------------------- [SENDER'S COMPANY NAME] ------------------------------------------------- [SENDER'S ADDRESS*] ------------------------------------------------- [SENDER'S PHONE] ------------------------------------------------- [THE SENDER'S E-MAIL] ------------------------------------------------- ------------------------------------------------- [DATE] ------------------------------------------------- ...
Words: 2535 - Pages: 11
...Parts of a Business Letter | Lesson 29: Writing Business Letters >>> Parts of a Business Letter | * The Heading (The Retern Address) or Letterhead - Companies usually use printed paper where heading or letterhead is specially designed at the top of the sheet. It bears all the necessary information about the organisation’s identity. * Date - Date of writing. The month should be fully spelled out and the year written with all four digits October 12, 2005 (12 October 2005 - UK style). The date is aligned with the return address. The number of the date is pronounced as an ordinal figure, though the endings st, nd, rd, th, are often omitted in writing. The article before the number of the day is pronounced but not written. In the body of the letter, however, the article is written when the name of the month is not mentioned with the day. * The Inside Address - In a business or formal letter you should give the address of the recipient after your own address. Include the recipient's name, company, address and postal code. Add job title if appropriate. Separate the recipient's name and title with a comma. Double check that you have the correct spelling of the recipient 's name. The Inside Address is always on the left margin. If an 8 1/2" x 11" paper is folded in thirds to fit in a standard 9" business envelope, the inside address can appear through the window in the envelope. * The Greeting - Also called the salutation. The type of salutation depends on...
Words: 929 - Pages: 4
...for us to know much about the business world, its structures and its essential parts. Companies usually communicate through business letter. It is needed that each member of a certain company should know how to understand at least one business letter, most importantly those inter-office memo, which is also a kind of business letter. Also those people in the company that belongs to HR and executive level are required to know how to prepare or put their ideas as well as their concerns to the company using business letter. It is important to know the parts of the business letter. Basically, the business letter contains heading which includes company or organization letterhead, it identifies the company’s image; it also includes its name, address, landline, and e-mail address, at times, there are also some additional data such as names of the top executives, and slogans. Next is the dateline, it is important to know when a letter was written to both the writer and the reader, it is unwise to assume that you and your reader will remember the exact order of events related to a particular matter, includes the date, month and year. There is some business letter that indicates notation, if the letter is personal or confidential, it may be type in all-capital letters or this notation is typed below the date at the left margin. The opening directs the letter to a specific individual, company, institution, or department, and to greet the reader, it includes the inside address (which indicates...
Words: 955 - Pages: 4
...This business letter is an example of Full Block letter style without letterhead. There are no indented lines, and it is produced on plain stationary without letterhead. Like all completed business letters, this one was centered on the page before it was printed. In other words, the distance from the first line of print to the top edge of the paper is adjusted to equal the distance from the last line to the bottom of the page. The font style is Times New Roman, size 12. The margins are 1.25”. These are default settings and should be used unless instructed otherwise. Entertainment International 1357 Hollywood Blvd. Los Angles, CA 90210 November 11, 2015 Mr. Alberto Cantu Reservations Manager McAllen Civic Center 245 12th Ave. McAllen, TX 78504 Dear Mr. Cantu: This letter is prepared in Full Block style, so all the lines begin at the left margin; there are no indentions. Full Block style is the most streamlined letter format because it eliminates the need to indent paragraphs. Always use a justified left margin for letters and memos. This lets the computer randomly determine the end point of each line and results in a more natural looking document. Do not justify the right margin. When keying in a complimentary closing, only the first word is capitalized. Note how the closing of this letter is typed, for example. Pretend this letter is accompanied by a booklet. Whenever anything is enclosed with a letter, indicate this at the bottom of the letter. Sincerely yours, ...
Words: 266 - Pages: 2
...Exam 3 1. According to Carl Stenberg, what are the major types of federal grants and what are the distinctions between them? How have block grants in particular evolved over time? What are the major concerns that state, local, and federal officials have regarding block grants? According to Carl Stenberg, there are two types of federal grants: categorical aid, which is specified for a specific use or program; and block grants, which are less specific and are designed to reduce the federal burden or responsibilities on certain programs. Block grants are used as a tool for redistributing power and accountably by using devolution and decentralization of authority (Conlan and Posner, 2008, 264). Sternberg has divided block grants into three distinct approaches: full devolution, partial devolution, and intergovernmental decentralization. Full devolution is the total removal and redistribution of federal policy, funding, regulatory, and administrative responsibilities (Conlan and Posner, 2008, 264). In the 1990s, this was referred to as “devolution revolution” and consisted of rhetoric proposing to push more power away from the federal government and down to the state and local levels. Full devolution was not popular and was only successful a few times, using legislative, executive, and administrative devolution to shift functional responsibilities from the federal level to state governments, for example, the regulation of marine port pilots, insurance, interstate horse racing, shipping...
Words: 2635 - Pages: 11
...ENTRY # 1 ENTRY#2 ENTRY#3 ENTRY#4 ENTRY#5 ENTRY#6 ENTRY#7 ENTRY#8 ENTRY#9 ENTRY#10 TYPES OF BUSINESS LETTER Editorial(ENTERTAINMENT): Animal welfare can no longer be overlooked 5:29 AM Saturday Nov 24, 2012 Accelerating pace of change in popular attitudes demands that film and other industries take heed of prevailing sentiment. The reaction of Sir Peter Jackson to claims by animal wranglers that animals died during shooting of the Hobbit spoke volumes of his awareness and sensitivity to the new environment. Photo / Supplied The disclaimer "no animal was harmed in the making of this film" has become a standard phrase of popular culture. So accustomed are we to seeing it among films' closing credits, and so material has it become, that it is startling to realise it is a recent innovation. Just over three decades ago, Hollywood was casually ignoring any concerns about animal cruelty in major movies such as Apocalypse Now and Heaven's Gate. In Apocalypse Now, a water buffalo was slaughtered with a machete, and Michael Cimino's flop western included chickens dying in staged cockfights. Such instances were not particularly unusual in the history of film-making. Perhaps 100 horses were, for example, killed during the making of the original Ben Hur in 1926. Customarily, this was justified on the grounds of artistic merit. But the outcry that greeted Heaven's Gate indicated this excuse would no longer suffice in a society increasingly opposed to animal maltreatment...
Words: 2135 - Pages: 9
...Cover Letters While your resume is a summary of your credentials, your cover letter should essentially be a sales pitch. Your aim is to demonstrate why your skills and your background make a perfect match for the position you're applying for. The cover letter is not the place to summarize your background--you have already done this in your resume. Remember, employers typically receive hundreds of resumes for each job opening. You must stand out from other job seekers in a positive way. The best way to distinguish yourself is to highlight one or two of your accomplishments or abilities that show you are an above-average candidate for this position. Stressing only one or two unique attributes will increase your chances of being remembered by the recruiter and getting to the interview stage, where you can elaborate on the rest of your accomplishments. You can also gain an extra edge by showing that you have some specific knowledge about the company and industry. This shows that your are genuinely interested in the job you are applying for--and that you are not blindly sending out hundreds of resumes. More importantly, the employer will view your interest as an indication that you are likely to stay with the company for a substantial period of time if you are hired. 10 Key Details to Remember When to send a cover letter: always mail a cover letter with your resume. Even if you are following up an advertisement that reads simply "send resume," be sure to include...
Words: 1976 - Pages: 8
...Letters Accountants write letters of variety of people, different types of accountant writes different letters to different types of people. There are some principles of good letter writing that are introduced in this chapter such as: organization, style, tone, and format. Before we start with the letter, we need to have a clear understanding of what the letter should cover so that we won’t forget something important. The length of the letter doesn’t matter although many letters are no longer than a page. We also need to analyze the purpose of the letter before we start writing it. It’s also important to think about the reader that we are writing to, the reader’s knowledge and experience should determine how much detail we should use in our business letters. Sometimes we much explain complex accounting procedures in the words that a non-accountant can understand. Our letter is organized into an introduction, a body, and a conclusion. The introduction of the letter should address the main idea that we are trying to express and the purpose of the letter that we are writing. The body of the letter is divided into different discussions of each topic. Arrange the topics in descending order of importance from the reader’s point of view, this is really important. The conclusion may be a conventional courteous closing: thank you very much for your help. The conclusion is also a good place to tell the reader what we want him or her to do, or what we will do to follow up on the subjects...
Words: 703 - Pages: 3
...The Five Parts of a Personal Letter The 1st part is called the heading. It includes the writer’s complete address and the date that the letter was written. If your letter is full-block style (all flush against the left margin) then the heading and all other parts of the letter are flush left. In this style the paragraphs are not indented. This is how we will write our letters in class. Just so you know, many people write their letters semi-block style, which means that the heading and closing are tabbed to the middle of the paper and paragraphs are indented. The 2nd part of a personal letter is called the salutation. The salutation is the opening greeting in any letter. In most personal letters we start the salutation with “Dear (whatever the person’s name is).” The 3rd part of a personal letter is called the body. The body is the “letter” part of the letter. It includes all of the writer’s thoughts organized into paragraphs. The 4th part of a personal letter is called the closing. The closing includes the closing greeting followed by empty spaces or lines and then the writer’s typed or printed first and last name. In the closing greeting only the first word is capitalized. Some examples of good closing greetings are as follows: Yours truly; Sincerely; Friends forever; and Love. The 5th part of a personal letter is called the signature. The signature is signed in the space between the two parts of the closing. The signature should be written in cursive and...
Words: 515 - Pages: 3
...ease-out; transition:all 0.5s ease-out;} a:hover { color: {color:Link Hover}; text-decoration: none; font-weight: normal; -webkit-transition: all 0.3s ease-out; -moz-transition: all 0.3s ease-out; transition: all 0.3s ease-out; } i, em {font-style:italic;} u {text-decoration:underline;} strong, b, strong a, strong a:visited, b a, b a:visited {font-weight: bold; color: {color:font}} small, small a, small a:visited {font-size: 9px; line-height: 16px;} ul { list-style-type: square; } img { border:0px; max-width: 500px; height: auto;} img:hover { border:0px;} a.img, a.img:visited { border:0px;} a.img:hover { border:0px;} h1, h3, h1 a, h3 a, h1 a:link, h3 a:link { font-size: 11px; padding-bottom: 0px; color: {color:Font}; font-weight: 500; letter-spacing: 1px; text-transform: lowercase; } h1 a:hover, h3 a:hover { text-decoration: none; color: {color:link hover}; } h3, h3 a, h3 a:link, h3 a:link { font-size: 11px; padding-bottom: 0px; color: {color:Font}; letter-spacing: 1px; text-transform: uppercase; } h3 a:hover { text-decoration: none; color: {color:link hover}; } .sidebar { padding: 10px; width: 350px; margin-top: 120px; position: fixed; color: {color:Font}; margin-left: -60px; line-height: 12px; } .sidenav { padding: 10px; width: 60px; margin-top: 145px; position: fixed;...
Words: 1335 - Pages: 6
...BUSN Chapter 2 Three step writing process Planning, Writing, and Completing your message The stage during which you step back to see whether you have expressed your idea? Completing The primary Audience for your message is made up of? The key decision makers The chief advantage of oral communication is? opportunity for immediate feedback In part media richness refers to? A medium's ability to facilitate feedback The richest communication medium Face to face conversation For persuasive messages, the best approach is to? Emphasize how your audience will benefit A euphemism is a word or phrase that is? A milder term for one with a negotive connotations The most common tone for a business message is? conversational Words such as nevertheless, however, and therefore? Are useful for making transitions The main task in completing a business message consist of? revising, proofreading, and producing When reviewing your document for content, you should be concerned with? The accuracy and relevance of the information For general business messages, your writing should be geared toward readers at the? 8th to 11th grage level Using space in a document? provides contrast Justified type is type that? Set flush on the left and flush on the right When making a routine request, you begin with? A clear statement of the main idea or request When making a request, you should? Assume the reader will...
Words: 1585 - Pages: 7
...expressed is as much a part of business education as accountancy and economics. Definition of a Business Letter The business letter is the basic means of communication between two companies. It is estimated that close to 100 million Business Letters are written every workday. It is a document typically sent externally to those outside a company but is also sent internally to those within a company. Purpose of a Business Letter The first question for any writer should be, "Why am I writing?" "What is my goal or my purpose for writing?" For many writing contexts the long–range purpose of writing is to communicate to a particular audience. In order to communicate successfully to your audience, understanding your purpose for writing will make you a better writer. Purpose is the reason why you are writing. You may write a grocery list in order to remember what you need to buy. You may write a laboratory report in order to carefully describe a chemistry experiment. You may write an argumentative essay in order to persuade someone to change the parking rules on campus. You may write a letter to a friend to express your excitement about her new job. Notice that selecting the form for your writing (list, report, essay, letter) is one of your choices that helps you achieve your purpose. You also have choices about style, organization; kinds of evidence that help you achieve your purpose. Focusing on your purpose as you begin writing helps...
Words: 11917 - Pages: 48
...Principles of Business Correspondence I. Elements of Business Correspondence Business correspondence should be professional and direct. While the main purpose of the letter is to to get a point across or your request known, you need to try to do this while still cultivating and maintaining a good relationship with the recipient. Most professional correspondence should have a letterhead, date, address and salutation. Additionally, the main elements of your business letter should be as follows: Opening: This is the reason for writing the letter. It should be direct and apparent, It is in this paragraph where you are delivering important news or requesting something. Body: The body of the letter develops the information presented in the opening. This is where you are able to go into a more detailed description of what you are asking from your correspondent. Closing: This is the end of your letter. It should be where you are leading the recipient of your letter toward a specific response or a course of action. This section might include suggestions or statements. Don't forget to finish your letter with a complimentary closing and a signature. II. Qualities of an Effective Business Correspondence In order to achieve desired result in business, we need to correspond with utmost care. This correspondence can be oral as well written but whatsoever it is we must keep few principles in our mind. These principles constitute 7Cs of Business Correspondence. Although these are just...
Words: 1443 - Pages: 6
...DESKTOP PUBLISHING Desktop Publishing Software allows you to use your computer (sitting on your desktop) as if it were a publishing house. You can write and edit documents, and print them. With DTP software, you can generally do a much better job, and use the proper typography. Bear in mind that DTP software is designed for you to print something, and give away the printed material. It’s rarely suitable to give away the DTP files, as they’re typically reliant on the configuration of your own personal computer. If you want to exchange fancy document files with people, you’re better off using a format more suited to that sort of thing; like HTML on the world wide web, PDF (Portable Document Format) for more general purpose situations (it’s prime focus is to make documents printable on different systems in a consistent manner), or RTF (Rich Text Format) documents for when you want to exchange electronic documents between different computer systems, and need something a bit better than just plain text. Desktop Publisher is a small-scale equivalent of a printing press on a personal computer. Whereas a word processor is chiefly aimed at being something that can produce a document, “desktop publishing” is about laying out things on pages (it may be a single document, it could be several separate articles in a single publication, and can include images and diagrams). You have full control over what's printed on a page, where it's printed, how it's printed, and how printing is handled...
Words: 8117 - Pages: 33
