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Choosing a Communication Medium

In: Social Issues

Submitted By mrgrumpy0119
Words 500
Pages 2
GE347
Writing Assignment – Week 1
Choosing a Communication Medium There are multiple communication mediums that allow the cooperation between individuals who are not physically in the same office or classroom. Choosing the correct medium depends on the needs of the group/company but it also depends, greatly, in its budget. To achieve our goal we would need a product that would allow us to easily share documents with the rest of the group as well as something that allows interaction between the members of the team so that all can share their opinions and provide feedback in all the different topics that will be discussed. Our first option would be the use of phone conferences, using this medium will allow easy interaction between members of the team since they’re all already familiar and comfortable with the use a phone. Documents could be shared via email, which is also something familiar to the members of the group. An alternate option would be the use of web conferencing. Most people work better and feel more comfortable talking to some one if they can actually see their faces. Using this method will also require the use of email to share documents. The great disadvantage with this option is the high amount of bandwidth an application like these uses and the limited bandwidth available for each team member. This could potentially cause many technical difficulties, increase frustration, decrease productivity and therefore hurt our time line. A third solution would be the use of a specialized service for virtual meetings and teleconferences. There are multiple companies that offer these services at different rates. One of these companies is Elluminate and its product Elluminate Live! Through the use of this software, a person can share documents, presentations and even their own personal computer’s screen with the rest of the team, each participant of the conference has the option to talk to the rest of the team at any time and they can also use their webcams if they which to do so. All these features allow for real-time interaction between team members and instantaneous feedback on a document being presented without the need of waiting for an email. Elluminate Live! Uses different layouts depending on the task at hand. A group can have access to a white board, application sharing, screen sharing, Power Point-like presentation tools, open an private chats, high quality video if the participants wish to turn on their webcams and many other features which I believe will benefit the productivity of our team. Because this product is java based, participants can use any operating system they have at their disposition (Windows, Mac, Linux and others) and still be able to interact with the other members of the group. To access the conference, the person organizing the meeting will send a link to it to the necessary participants who only need to click on it to access the conference. I strongly recommend the Elluminate Live! system for our online collaboration needs.

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