Records that need to be retained during the selection process and the legal requirements.
Application form/C.V
Selection Assessments/Tests
Interview Notes
References
passport, birth certificate with driving license or work visa.
Driving License photo and paper (only for roles where this would be required)
Original Job description
Contract
Signed equality act
National insurance number
Documents such as Application forms, C.V, interview notes, selection assesments, tests, references, references and signed equality acts are normally kept for evidence of fair treatment and that candidates/new employee's are treated fairly and the same in accordence of 4 acts:
Equality pay act 1970
Employment rights act 1996
Employment act 2002
Equality act 2010
Other documents have indervidual reason of why they are required to be retained, such as a copy of a candidates passport, birth certificate with driving license or work visa. These need to be checked during the recruitment process as well as kept for proof of right to work in the U.K. If an empolyee if found to be illigally working for your company, the company is as liable and the employee unless the company has proof that they took every measure to assitain proof of eligability.
You need to get an employee's National insurance number for PAYE perpouses.
A contract needs to be retained so employee and employer have a record of what an employee's role and expectation are during their employment. Without a C.V an employee has legal right set out in law but any company policies are not covered as there is no evidence that an employee would have been aware of them.
The retainment of any employee documents are very important for companies to protect them from possible Tribunerals. Employees may not be discriminated against due to gender, race, sexual orientation or disability when it comes to employment. Title VII