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Conference Maganement

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Submitted By daheartee
Words 499
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Conference plan instructions
Background
Scope
The inclusions/exclusions – a description of what is and what isn’t within the requirements for management of this conference. This should particularly describe any items that you know are high priorities for your organisation, and any items that you know have expressly been excluded. (e.g. ‘Don’t worry about organising security staff, the venue will deal with that.’)
Reporting
The ‘who’ – a description of who you report to and answer to (these may be different people or groups) leading up to and throughout this conference. In particular you must outline lines of authority, and the budget approval process, and should reflect organisational policy and procedure.
Constraints
The limits are a description of any constraints for the conference. Some common ones may be:
• cost, where there is a fixed budget with no possible extensions
• attendees, where there is an absolute upper or lower limit for attendees
• Legal’s, where various forms of legislation may affect proceeding.
Preparation
Venue
The ‘where’ – details of the venue you have identified as suitable with a description of the alternate venues that you have chosen from. Include in your description the key criteria that this venue meets, and the estimate costs for planned usage. Attach to this plan a location map showing where the venue is.
Program and purpose
Ensure that the stated purpose of the conference is met with an appropriate and balanced conference program.
Timeline
A description of all deliverables for this conference, with clearly observable milestones and activities to be detailed. Ensure you include details of when you need to finalise details for speakers, venue, publicity materials and conference programme. See attached template.
Speakers
A description of the presenters and guest speakers to speak at the conference. The

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