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Context, Dfd & Flowchart

In: Business and Management

Submitted By jbhatia
Words 2311
Pages 10
1) Draw a context diagram for the expenditure cycle for AB Hi-Fi

Suppliers

Purchase Requisition

Quote Purchase Order

Invoice

AB Hi-Fi Expenditure cycle

Bank

Supplier Payment Details

Items Delivered Delivery Docket Accepts / Rejects Delivery

Delivery Driver

Prepare a level 0 DFD for the expenditure cycle at AB Hi-Fi

Purchase Clerk
Monitors stock levels Completed Purchase Requisition Inventory Purchase Requisition Approved Purchase Requisition

Purchase Manager
1.0 Demand for Goods

Commence ordering on receipt of approved purchase requisition

2.0 OrderingG oods

Requests list of approved suppliers

Purchase Clerk

Quotes sent

Opens Requisition

Requests for quotes

Purchase Requisition

Suppliers

Create Purchase Order

P.O. emailed

Purchase Order

P.O. emailed

P.O. emailed

Warehouse Clerk

Receiving Report & Delivery Docket

Delivery Docket Accepts / Rejects Delivery

Delivery Driver

3.0 Receiving Goods

Supplier Payment

Updates

4.0 Payment for Goods
Creates Payment File Extracts PO status Invoice

P.O. data store

Suppliers

Payments File

Accounts Payable

General Ledger data store

Supplier Payment Details

Bank

Process 1.0 Determine demand for goods

Process 2.0 Order goods

Process 3.0 Receive goods

Process 3.0 Receive goods

Process 3.0 Receive goods

Process 4.0 Pay for goods

All Suppliers

Approved Suppliers Purchase Clerk

Provide PO number on their invoice

Weekly extracts details of payments due

Monitors stock level via computer
Request a list of approved suppliers for items on approved requisition

Provide delivery docket listing items, number of cartons & PO number the delivery date relates to

1 Emails copy of requisition to approved suppliers requesting quotes

Opens cartons, checks & counts items delivered, writes

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