Free Essay

Enrollment and Grading

In: Computers and Technology

Submitted By allaneo
Words 1337
Pages 6
INFORMATION TECHNOLOGY CAPSTONE PROJECT PROPOSAL

The proposed software consists of the following modules:

Security

This module will focus with system’s security from unauthorized user. The system will require the user to log-in using the following: for the administrator he/she will just enter his/her password, for employees it would be their employee number, for the teachers it would be their employee number, and for students their student number, they are allowed to set their own password upon creating of their account. In case the user forgot his/her password, the forgot password module will be responsible for retrieving the password. The user will answer a secret question, answering it correctly will allow the user to change his/her forgotten password. Password counter will determine the number of times for logging-in, if the user exceeds to the given number of times to log-in, the system will automatically close.

There are four levels of access. The first level is the Administrator which is principal, he/she will have full access to the system such as creating of accounts for staff and teachers, registration and verification of accounts, arrangement of all subjects, report, maintenance and etc. the second level is the Staff, they are responsible for creating the student’s account, the payments and transaction, printing of reports, and search are the module that he/she can access, the third level is the Faculty members, he/she is responsible in the encoding of grades and printing of reports such as class list and daily schedule, and the fourth level will be the Students, they can only use the on-line viewing of grades. An audit trail report will produced to monitor the users that log in and out of the system .
Registration and Verification

This part of the system will allow faculty members to register their own account in order for them to have an access with in the system, they will fill-up registration form that includes their personal information such as name, address, gender, civil status, contact number, major subject and other information needed. All users are required to verify their account every start of the school year. All of the subject and list of the students are loaded to each faculty member before the school day starts.

Scheduling

In this module, it will allow the Principal to arrange the subjects in each year level. The principal or registrar will simply choose what year level he/she will operate. After selecting the year level, the proposed system will allow the user to select the subjects to be taught in an appropriate level.

Encoding of Grades

In this module, this will allow the teacher to encode the student’s grades in the automated system. There are ten Quizzes, Assignment, Character, Recitation, Attendance, Mid – quarter exam and Major Exam. The faculty members are allowed to encode the students’ grades once for each quarter. After entering the grades, the system will automatically lock itself and it can only be unlocked / accessed by the administrator.

Grade computation

The computation for student’s grades will fall inside this module. Each requirement such as Quizzes, Assignment, Character, Recitation, Attendance, Mid – quarter exam and Major Exam. Quizzes will fifteen percent (15%), Assignments is five percent (5%), Character is fifteen percent (15%), Attendance fifteen percent (15%), Mid – quarter Exam twenty percent (20%) and Major Exam is thirty percent (30%). The percentages are editable at the maintenance module.

Payments and Transactions

This deals with the payments and transactions occurring between the students and the institution. This will contain the computations for the different modes of payment utilized for tuition fees, balance fees and other fees. The modes of payment are: monthly (upon enrollment and the following first eight months of the school year starting at the month of July), quarterly or four payments (upon enrollment and every end of the quarter), semestral (upon enrollment and before the start of the third quarter) and full payment or cash payment. The system will accept cash or check and it will output a receipts. This module will ensure all the data of transactions taking place inside the institution. Briefly, this will be the auditor and bookkeeper for the institution.

View

View module will be the only online part of the system. This will be the access of the student with the system. The student’s grades are can be viewed online.

Reports

The report module is accessible by the Administrator, Staffs and Teachers. This part of the system will be the responsible for printing and viewing, such as system review, list of enrollees that are classified as old students and as new students, class list for each year level and section, grades summary, teacher’s schedules, and etc..

Maintenance

In the maintenance module, it allows the administrator to update and edit the current system’s features. The system needs to be editable especially in terms of computations, and for renewing of information. This will enable new enrollees to be added and update old enrollees’ information.

Another feature of this module is that it will automatically have a back-up file created of all the inputted information in the system. This is in case of power failures and computer error in the internal hard drive.

System malfunction may occur any time. The administrator are responsible for doing this kind of back up, this is to ensure that all the data inside the system will have duplicate for security purposes. The back-up data may be stored in external hard drive.

Search

In this module, it will allow the user to find data that has been saved in the database or displayed in his/her monitor. This will make searching of records easier and faster.

Help

The Help module allows the user to know how to use the system. It will also show the solutions on how to handle common problems in the system that the user may encounter while using the system. this module also show a short description of each module. The system will become reliable if the user uses this module.

Reasons for the Choice of Project The proponents chose enrollment and grading system of The Pleasant Mount School, because the school is still using the manual procedure in their enrollment and grading which consumes much time of the faculty and the Registrar department. If the proposed system will be implemented in the school, it will give advantages for the users such as fast enrollment procedure, more accurate results of grades, and enhance the knowledge of the users in technology.

Importance of the Study Aside from implementing the proposed project in the selected location, the proposed project aims to help the institution to have automated system in their enrollment and grading process. It also aims to make the enrollment and grading system of the school to be more accurate and less time consuming. The project also ensures the privacy of the accounts and information of the users and school. And it will make the work of the user easier, more productive, and more efficient in term of time management.

Target Users / Beneficiaries

The beneficiaries of the proposed system are the administrator, faculty, and students that are enrolled in The Pleasant Mount School. The system will make everyone’s work easier and faster.

Software Development Tools to be Used:

The proponents will be implementing Visual Basic.Net 2008 as the front-end for the LAN based part of the system and PHP: Homepage Preprocessor (PHP) as the front-end of online viewing of grades. we chose the Visual Basic.Net 2008 and PHP: Homepage Preprocessor (PHP), because of the knowledge that we have for kind of programming language. It is an object-oriented programming language, it means that we can make a user friendly environment that helps the user to understand the system. The database that will be used on the system is MY SQL 2000; it is easy to connect in Visual Basic.Net and PHP. The database is more secured and efficient where it can accommodate a lot of data.

Similar Documents

Premium Essay

Introduction About Enrolment Grading System

...Enrollment and Grading System Chapter I Introduction The system design project, Enrollment System that will provide the needed and storing information in a faster,   more convenient way by storing file of the student enrollees in a computer system that will lessen the effort of faculty staff in storing files of each student every now and then.   This will also serve as information especially for the irregular students, freshmen, transferee, and professor in able to get access in course, subject, professor, and student enrollees. This information here can be viewed in just a second without worrying that a single file is lost.   The idea behind an enrollment system is not a new concept.   As student enrollees increase every year, enrollment procedure become harder to deal.   This will only serve to increase the problem facing enrollment that provides more easy way in enrolling. This will also be a big help to all the enrollment staff especially under the computer department because they are the one who are entitled to touch and read the information from here.   It will help our institution to have another system that will upgrade the enrollment processes so as to meet the quality that our institutions are trying to meet. Grading System is designed to provide incentive reward for achievement and assist in identifying problems of the student. Grading System is the most commonly used in computing and analyzing the performance, talent and skills of students. It is the...

Words: 470 - Pages: 2

Premium Essay

Computerized Grading System

...inputted requirement and to create a most secure grading system, in order to keep the student grades safe and secure. Students. To give an on time progress assessment report of their grades especially for their lacking requirement. Researchers. To help them design and better understanding of the new system of grades to the new curriculum in the academic world. Future Researchers. It will serve as their reference for their research activities and will help them to gain knowledge to express their ideas in their chosen study. Statement of Problems This study aims to resolve the following identified problems based on the gathered data: 1. .The manual computation of grades the Manuel I. Santos Memorial National High School. 2. Submitting grading sheets contains time consuming to prepare 3. Student’s records are sometimes lost and cannot be retrieved in case of any circumstances 4. Inefficient method of computation 5. Erroneous and redundancy of data Statement of Objectives This study aims to help the school by creating and designing a specialized system for an easy way in computing the student’s grade through the following: 1. Create a must secure and safety system for the in keeping of records for grades 2. Design an automatic grading system to avoid late submission of reports 3. Design a system which detects errors of records 4. Design a most proficient, accurate, efficient, and effective grading system Scope and Limitation The...

Words: 999 - Pages: 4

Free Essay

Business

...Jan – 10 Jan 2014 10 Jan 2014 DAY Wed-Fri Wed-Fri Thu-Fri Fri i) i) i) i) i) 13 Jan 2014 1 14 Jan 2014 16 Jan 2014 17 Jan 2014 20 Jan 2014 2 24 Jan 2014 25 Jan 2014 3 3-4 3 27 Jan 2014 29 Jan - 4 Feb 2014 31 Jan – 1 Feb 2014 Fri ii) Sat Mon Wed-Tue Fri-Sat i) i) i) i) i) 4 3 Feb 2014 Mon ii) iii) Last day of application for admissions Auto Drop First day of drop with “W” for CGPA grading scale programmes College Holiday – Chinese New Year Break Public Holiday – Chinese New Year First day of submission of late admission appeal form for new student application First day of submission of student’s academic appeal form (AO-12) for new student who have applied but not enrolled earlier First day of submission on student’s academic appeal form (AO-12) for continuing student’s for enrolment Tue Thu ii) Fri i) Mon ii) i) First day for dropping courses with 50% fee credit Last day for dropping courses with 50% fee credit Last day for late enrollment without penalty Public Holiday - Thaipusam Starting date for late enrolment fee of RM300 i) i) Mon ii) iii) EVENTS Online Enrollment for January 2014 session Enrollment for January 2014 session commences for new students Orientation – 9:00am Last day for refund of early withdrawal cases Regular classes begin for January 2014 session Orientation for SOBIZ new students First day for dropping courses with 100% fee credit Public Holiday - Prophets Muhammad’s Birthday Last day for dropping courses with 100% fee credit RTRP/Academic Calendar- JANUARY...

Words: 862 - Pages: 4

Premium Essay

Pew3

...Synthesis Foreign and Local Literature The Researchers of the study have concluded that the following records of literature above are relevant in studying the Trinity Christian School grading system. Specifically, the related literature supported in the conceptualization of the process in developing of a more effective online grading system by the following reasons: * It stated the advantages of having a website. * It stated the things the researchers should reconsider in developing a grading system. * Since the Philippines started to adopt the K-12 education system the researchers studied a small background on the k-12 system to have a better understanding the policies and implementations of the said education system. Related Foreign Studies Student grades are just a click away. Teachers use online grading systems to keep parents (and kids) informed about what students are doing in class and how well they are doing it. Administrators say the improved communication makes students more accountable for their work and eliminates unwelcome "surprises" on report cards. "Implementing an online gradebook program has been one of the best steps we have taken as a school to improve home-school communication and enhance student learning," says Debbie Hamilton, "We would never be able to do without it." The Key Stone School is an online high school and middle school using an online gradebook program The Key Stone teaches kids all over the world for nearly forty school...

Words: 1171 - Pages: 5

Premium Essay

Grading System

...Engineering and Design Project Documentation on Enrollment System Proposed by: Mendoza, Rowel M. Nemo, Chelsea Nofies, Jayson Date Presented March 24, 2015 Preface The system herein provide the Lyceum of the Philippines University professors to save time and more efficient to the student to know how their grades computed. As we do the system we experience how it is too complicated and delicate to compute all the grades. Our sincere observation made this project possible. Abstract CHAPTER I Introduction As of today, people are living in an information age dependent upon digital information. Digital information is electronic information that is the result of computer processing. Computers enable the efficient processing and storage of information. A grading system plays a key role in the management system of any school. But, such systems do not often relate expectations, outcome, and performance. As each student desires to achieve a good score for each assignment, exam, and project, the whole process adds heavy workload for teachers in order to make their evaluation fair, comprehensive, and accurate. From the teacher’s perspective, these are necessary to avoid disagreement from students and parents. A computerized grading system is a highly desirable addition to the educational tool-kit, particularly when it can provide less effort and more effective and timely outcome. The purpose of this study is to create a grading system using Visual Basic that will minimize...

Words: 927 - Pages: 4

Premium Essay

Introduction for Research Example

...Introduction Nowadays, technology is considered as one reason why other countries are in the highest class. Through technology people gained knowledge by discovering different things that may help for the improvement of the country. Technology is far getting farther. Technology, which began from a simple device, now becomes a high speed and multi – tasking one. This is the only way in which they cope with their various demands of their customers, clients and furthermore they do not have to waste their time in doing their business works. Universities and colleges, secondary and elementary schools play a vital role in shaping student’s mental, emotional and social aspect. Quezon-Roxas High School is one of the institutions in Marinduque which provides educational services in the secondary level. Since Quezon-Roxas High School has been using the manual process, the enrolment personnel as well as the guidance counselors’ encountered problems regarding the records of the enrolled students from 1st year to 4th year, since their records are stored in the file cabinet, it is hard for them to search or to fund the students’ records. It is time consuming because they have to look for a certain record among the others files in the storage. In updating the records of the students, they need to check the existing records. The developed system Student Information System for Quezon-Roxas High School will be a great help for the academe to easily manage faculty and students record. These...

Words: 3472 - Pages: 14

Premium Essay

Unit 2 - Starting a Business

...Unlimited, have just signed a 5-year lease in the new College Town Mall. The new mall is ideally located for their business—a short walk from campus and only two blocks from downtown. The far side of the mall is bounded by the most prestigious homes in the city. It will be opening in 5 weeks, and Mike and Earl are lucky to have such a prime spot. Ray Thomas, their banker, called them last Wednesday with word that the store, which had agreed to take the space they just leased, had canceled. Eighteen months ago when the mall had put this location up for lease, they were not in financial condition to make a commitment. In the last 18 months, however, business has been exceptional. The city has grown, and the college has experienced expanded enrollments. By next Monday morning, Mike and Earl must provide the mall developer with a complete layout for their new store so the developer can assign an emergency work crew to complete the store for the grand opening. College Men's Unlimited is a full-line men's store offering middle- to upper-quality traditional men's wearing apparel. The present location is an old two-story house that Mike and Earl converted into their combination business and living area. The house has 4,000 square feet of area, 3,600 being used for the store, and the rest for a 3-room apartment. The new store has a 40-foot front and is 70 feet deep. The mall developer is willing to put up walls for storage and office space wherever they wish. Your task is to complete...

Words: 460 - Pages: 2

Premium Essay

Irregular Students

...Investigation of Irregular Classes in the Department of African and Afro-American Studies at the University of North Carolina at Chapel Hill Kenneth L. Wainstein A. Joseph Jay III Colleen Depman Kukowski October 16, 2014 I.  EXECUTIVE SUMMARY ............................................................................................................. 1  II.  INTRODUCTION........................................................................................................................... 7  III.  INVESTIGATIVE PLAN AND METHODOLOGY ............................................................ 9  A.  B.  C.  D.  E.  F.  IV.  The Scope of the Investigation............................................................................................. 9  Preliminary Steps of the Investigation ...............................................................................10  1.  Review Prior Reports .............................................................................................10  2.  Consult with District Attorney Woodall and the SBI .......................................10  3.  Request Input from the Public..............................................................................11  4.  Secure Access to FERPA Information ................................................................11  5.  Distribute Broad Document Preservation Directive .........................................11  Collection and Review of Electronic...

Words: 65766 - Pages: 264

Free Essay

Definition of Terms

...Definitions of Terms Grading System - In norm-referenced systems students are evaluated in relationship to one another. This grading system rests on the assumption that the level of student performance will not vary much from class to class. In this system the instructor usually determines the percentage of students assigned each grade, although it may be determined (or at least influenced) by departmental policy.  (http://wiki.answers.com/Q/What_is_the_Meaning_of_grading_system) Grade - A mark or rating indicating achievement or the worth of work done, as at school. (http://encyclopedia2.thefreedictionary.com/grades) System - An organized, purposeful structure that consists of interrelated and interdependent elements (components, entities, factors, members, parts etc.). These elements continually influence one another (directly or indirectly) to maintain their activity and the existence of the system, in order to achieve the goal of the system. (http://www.businessdictionary.com/definition/system.html) Entity-Relationship Diagram (ERD) - An entity-relationship diagram (ERD) is a data modeling technique that graphically illustrates an information system’s entities and the relationships between those entities. An ERD is a conceptual and representational model of data used to represent the entity framework infrastructure. (http://www.techopedia.com/definition/1200/entity-relationship-diagram-erd) Database - A database is a set of data that has a regular structure...

Words: 476 - Pages: 2

Premium Essay

Immigration

...from high school. But, today the admission requirements are a bit absurd. I feel that the requirements that they are setting for students are bringing applicants down. Requirements vary widely from country to country and sometimes from institution to institutions. The common criteria requirements, that they are looking at is GPA, sat and act scores, and the general college admission essay. GPA is the number one looked at requirement for enrollment of colleges. During this admission process, GPA is one of the most confusing topics for students. It’s and issue of translation. If every high school utilized the same grading system, it would be a lot less trouble comparing grade point averages from different schools. Different schools grades totally different from any other schools some schools give extra “points” to honors, accelerated, and AP classes, there are many different method of calculating a cumulative GPA. Independent and boarding schools use the grading system based on a 6-10, or 11-point scale, there are many different grading systems such as: the 4.0 scale, percentile system, and the letter grade methods (Pererson’s, 2012). The minimum GPA that colleges are expecting is B+ average. Students that take course in high school that are tougher have more of an advantage of being accepted. They want to reward you for stretching yourself, and will find a way to give you “credit” for doing a strong academic program. I feel that most colleges are setting their standards a...

Words: 726 - Pages: 3

Premium Essay

Should a Computer Grade Your Essays?

...Case Study 11: Should a Computer Grade Your Essays? The case study discusses the April 2013 launch of Harvard/MIT’s joint venture MOOC (massively open online course) essay scoring program, utilizing AI (artificial intelligence) technology to grade educational essays and short answers, with immediate feedback and ability to revise, resubmit, and improve grades. In 2012, a group of colleagues, Les Perleman, Mark Shermis, and Ben Hamner, introduced over 16,000, K7-12 standardized school tests to the AES (automated essay scoring software) to compare results of hand-scored essays; the results appeared to produce a more accurate grade, however, no official statistical studies were performed to accurately maintain the claim. Essay Raters (e-Rater), developed by the Educational Testing Service (ETS), allowed Perelman to access, and analyze the technology. ETS uses vocabulary and content to score criteria, such as essay length, conjunctive adverb usage, and large word usage, in combination with paper and word length, words per sentence, and word complexity. The downside is the programs’ inability to differentiate factual from nonfactual information, intent, or meaning. Some educators banned to form the group, Professionals Against Machine Scoring of Student Essays in High-Stakes Assessment; they are concerned educators will reduce writing standards to conform to software constraints. Laudon & Laudon further discuss the probability of lost jobs due to computers taking the...

Words: 1500 - Pages: 6

Free Essay

Anything

...CHAPTER 2 REVIEW OF RELATED LITERATURE AND STUDIES This chapter presents the pieces of literature and studies that were found relevant to the topic. An Integrated School Management System plays a great role in simplifying the task of employees at school and gratifying the needs of the customers and officials of the schools. There are different products from different companies that offered school management system to sustain the necessity and will handle jobs such as admission and marketing support, student information and enrollment system, student service management and student performance or the grading system. Foreign Literature Super Technologies Inc. is an innovative IT company which was established by Rehan Ahmed and Suzanne Bowen in Florida, USA. The company offered different software products for management services such as the school management system. According to the owner, a School Management System is a great on-line support that can help with the daily school management routines and also can save time and get a full control access with the school tasks. The main principle of the system is security – the security subsystem supports dividing users into several groups having its own set of rights for viewing and changing data. The systems’ highest reliability is based on transactions. Transactional system never allows data to be lost or corrupted because of accidents such as electricity failure and hardware malfunction and all the...

Words: 1790 - Pages: 8

Free Essay

Grading System

...COMPUTERIZED GRADING SYSTEM WITH SHORT MESSAGE SERVICE SYSTEM FOR BAMBANG NATIONAL HIGH SCHOOL A Capstone Project Presented to the Faculty of the Information and Communication Technology Department Nueva Vizcaya State University Bambang Campus Bambang, Nueva Vizcaya In Partial fulfillment Of the Requirement for the Degree of Bachelor of Science in Information Technology By: Von Kaiser O. Lictao Lyzeth M. Raneses Vangeline M. Dasalla Krisna M. Martin March S.Y. 2015-2016 Table of Contents Title Page ii Table of Contents iii List of Figures iv List of Tables v Chapter I. The Problem and its Background Introduction 1 Scope and Limitation 5 Objectives of the Project 6 Significance of the Project 7 Chapter II. Review of Related Literature and Studies Theoretical Framework Related Literature Related Studies Synthesis Chapter III. Technical Background Technicality of the Project Details of the technologies to be used How the project will work Chapter IV. Methodology * Environment * Locale * Population of the Study * Organizational Chart/Profile * Requirements Specification * Operational Feasibility * Fishbone Diagram * Functional Decomposition Diagram * Technical Feasibility * Compatibility Checking * Relevance of the Technologies * Schedule Feasibility * Gantt Chart * Economic Feasibility * Cost and Benefit Analysis ...

Words: 7365 - Pages: 30

Premium Essay

Computerized Grading System

...computer literate, where time, effort and energy is minimized. This is the point of this study, to device a program in order to ease the computation of grades and ranking the students basing their subject’s performances. This is now the scenario and dilemma of Buenavista National High School. Now, with the technology which is to be developed, it will enable them to do more with less effort. The program will not continuously find way to improve and expedite the calculation of grades. The use of computer nowadays is necessary to replace the manual system that affects efficiency and effectiveness, accuracy and reliability Statement of the Problem * The manual computation of grades the Buenavista National High School. * Submitting grading sheets contains time consuming to prepare High School Card to deliver to Parents during Card Day. * Student’s records are sometimes lost and cannot be retrieved in case of any circumstances. Desired State of Technology The upgrading of the Buenavista...

Words: 1628 - Pages: 7

Premium Essay

Enrollment System

...Stand Alone Enrollment, Student Records and Billing System THE PROBLEM AND ITS SETTINGS This Chapter contains data that gives a general idea about the proposed system and its beneficiary; it explains the reason of choice of the institute and its background. This also explains what are the scope and limitation of the system, the different troubles that has been encountered with the use of the existing system/manual process and the subsequent solution that may arrive at the different stated objectives. 1.1 INTRODUCTION Nowadays, Enrollment System is really needed in every school. It records all the necessary information of the enrollee for future use. If the school needs to retrieve the data of their student, the encoder will just input a particular detail (such as Student Number) of the student in the system and all the required information will show. In an Enrollment, Student Records and Billing System, the school will be able to trace their students’ standings. The asked information to the student is inputted in the system like the payment, subjects, section, year level, etc and it will automatically be saved. If there is no enrollment system in a school, it may lead to chaos and troubles such as data disorganization, non-systematic flow of recording the student records and loss of data. It is definitely useful for a school to have a system to make the enrollment process much easy and consistent. The proponents’ purpose of creating an Enrollment, Student Records and...

Words: 2906 - Pages: 12