Andre Brown

March 17, 2015

PP510- Public Administration

Urban Cleaves

MEMO

To: Governor

From: Human Resources

Department Date:

March 17, 2015

RE: Early Retirement Notice

In accordance with the early retirement implementation of the Human Resource Department, this written notice is hereby given of impending early retirement changes to be implemented by our department as a result of (state funding), (office or department closure), (position elimination), which will affect current assignments. This will affect 20% of our employers and will take effect in 6months. This is why will be taking all necessary action to avoid more cuts.

First I want to thank everyone for their hard work and dedication to the company. Our staff and all ends are the front line to this company and work to ensure that the company operates effectively on a daily bases.

It is very critical that every employee is up to date on these budget issues, this written memo will provide the following information and strategic plans:

A). Workloads will increase due to the loss of employees, this means taking extra work responsibilities and duties.

B). Performance and monitoring

C). Build Operational Capacity plan
D). Plans to address the budget deficit

We will address the above challenges by following the performance leadership approach:

Responsibilities and Duties Plan
Leadership in each department will communicate with each employee within and provide a breakdown of their increase duties and how the will carry them out. Keep all communication with remaining employees at hand it will ease down anxiety and rebuild productivity with the company. Some employees feel more confident with shared information, they have a better understanding of the situation, and they feel more supported within their roles.
Employee Performance and Target Monitoring Plan
Creating a performance plan allows the company manager to address how they can mobilize the staff that is still on board. This provide a way to build convince and trust with the staff. Which in terms will help them be more cheerful employees, allow them to focus on the companies goals. Target Monitoring will also allow the leadership to see what things are on task with the company. Being on task show that the company is being proactive and cares about the success of the company. We the leader is involved with the employee, it shows the employee that the leader cares about. An organization is driven by the performance of the team and not just one individual, team cooperation is a must, between all employees. Budget Deficit Plan
Elevate the budget deficit and see how the early retirement plan will affect the budget. The company will provide a quarterly current budget and deficits. With the guided instructions throughout this budget process it will help with critical services and provide support for the company.
Build Operational Capacity plan
The company will provide team members with the necessary tools to achieve their target goals with the organization. We will address all resources, training, provide needed technology to the necessary departments within the organization. Whatever it takes to reach the necessary goal with the company.
Thank you,

Privatization
There are many challenges faced by government managers when budget deficits including the private sector 1. Budget constraints – Are implemented at the top and are then filtered down within the company, but important decisions can be flexible with the company and rational decisions can be made based on the circumstances at that time. 2. Employee hiring – Most private section have to provide the necessary need of the new hire and what their functions will constant of. Most companies can take years to create a position. Which in terms leave the employee over worked and frustrated, so there must be a plan in place to address. The plan will be to work one on one with the employee to ensure they are on task with the company’s goals. 3. Cultural Change – According to guardian (2010) many private sectors will adept at implementing changes in a controlled perspective, a systemic operating programmatic way, and this strategy will not encourage employees. Employees want leadership to articulate the company goals more valiantly. 4. Complex problems – Private Sector Leadership must find a more strategic way of leading things in complex situations within the company, mainly working with a team of others will build corporation. This will build a bridge for great communication and understanding of the company targeted goal.

Reference
Guardian (2010) http://www.theguardian.com/society/2010/jan/27/public-sector-leaders-reduce-bureaucracy Perry, J. (2010) The Jossey- Bass reader on the nonprofit and public leadership. San Francisco, -CA: Jossey – Bass
Northouse, P. (2004). Leadership: Theory and Practice (3rd). Thousand Oaks. Calif. Sage