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Event Planning

In: Business and Management

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EVENT PLANNING FINAL
Antonio Mazzone
Professor Roy February 3, 2013

TWO DAY MICROSOFT CONFERENCE
Tuesday February 14, 2013 1st Meeting
Time Activity
7:00 A.M. - 8:00 A.M. Breakfast
8:00 A.M. Room check: beverage, AV, tables/chairs
9:00 A.M. Photographer, videographer meeting
10:00 A.M. Security in place Speaker dry run: Speaker schedule
11:00 A.M. Voice mail to the staff person
12:00 A.M.- 1:00 A.M. Review special event line-up: entertainment Need prep room, food service, special needs/décor Lunch : AmericaFood
1:00 P.M. Brief meeting
2:00 P.M.-5:00 P.M. Special Event setup: band, décor, banquet/dining tables, food service

5:00 P.M. Event End
References: Moran, J. S., (2004). How to Start a home-based Event Planning Business. Guilford, Globe Pequot Press.
TWO DAY MICROSOFT CONFERENCE
Tuesday February 15, 2013 2nd Meeting
Time Activity
7:00 A.M. - 8:00 A.M. Breakfast
8:00 A.M. Room check: beverage, AV, tables/chairs
9:00 A.M. Photographer, videographer meeting
10:00 A.M. Security in place Speaker dry run: Speaker schedule
11:00 A.M. Voice mail to the staff person
12:00 A.M.-1:00AM. Review special event line-up: entertainment Lunch : Chinese Food Need prep room, food service, special needs/décor
1:00 P.M. Brief meeting
2:00 P.M.-5:00 P.M. Special Event setup: band, décor, banquet/dining tables, food service

5:00 P.M. Event End
References: Moran, J. S., (2004). How to Start a home-based Event Planning Business. Guilford, Globe Pequot Press.

Lunch Menu February 14-15, 2013
Chinese Lunch Menu
Served w/ wonton or egg flower soup, egg roll, fried wonton, fried or steamed rice, & fortune cookies & select one dish per person from below. Per person. * CHICKEN W/ ALMOND DING * MOO GOO GAI PAN * CHICKEN W/ ALMOND DING * MOO GOO GAI PAN * KUNG PAO CHICKEN * SWEET & SOUR CHICKEN * CHICKEN W/ HOT GARLIC SAUCE * CHICKEN LO MEIN * CHICKEN SUBGUM CHOW MEIN * CHICKEN CHOW MEIN * CHICKEN EGG FOO YOUNG * BEEF CHOW MEIN * BEEF W/ GREEN PEPPER * BEEF W/ MIXED VEGETABLES * KUNG PAO BEEF * BEEF W/ BROCCOLO * BEEF SUBGUM CHOW MEIN * SHRIMP W/ LOBSTER SAUCE * SHRIMP LO MEIN * SHRIMP EGG FOO YOUNG * SHRIMP SUBGUM CHOW MEIN * ROAST PORK LO MEIN * SWEET & SOUR PORK * ROAST PORK EGG FOO YOUNG * TWICE COOKED PORK * PORK W/ HOT GARLIC SAUCE
Reference: (Dunlop, 2006).

Dinner Menu February 14-15, 2013

Chinese Dinner Menu
Minimum of 2. Served w/ kuo pa or hot & sour soup, pupu platter (skew Beef, egg rolls, crab meat with cream cheese, fried wontons, chicken wings, & spareribs), fried rice & ice cream. Select one dish per person from below. * CHICKEN W/ CASHEW NUTS * DICED CHICKEN W/ ORANGE PEEL SAUCE * SWEET & SOUR CHICKEN * CHICKEN W/ HOT PEPPER * LEMON CHICKEN * KUNG PAO CHICKEN * ROAST PORK W/ MUSHROOMS * SWEET & SOUR PORK * TRIPLE DELIGHT MOO SHU * MONGOLIAN BEEF * BEEF W/ HOT PEPPER * BEEF W/ ORANGE PEEL SAUCE * BEEF W/ SNOW PEAS * KUNG PAO SHRIMP * SWEET & SOUR SHRIMP * SHRIMP W/ HOT GARLIC SAUCE * IMPERIAL SHRIMP * -------------------------------------------------
DYNASTY DELIGHT * -------------------------------------------------
COUNTRY STYLE BEAN CURD

Reference: (Dunlap, 2006).

Invitations 3133 Swiss Park
Chinatown, TX 777813
February 12, 2013
Dear Mr. Gates
We will like to invite you to our computer security conference in Beijing Jade Palace on February 13, 2013 at 9:00 am for 2 days. Microsoft Corporation has been our partner for many years and we are honored to invite to the event.
We look forward to continuing our excellent business relationship that has stood the test of time. For years our company has been your main supplier and it brings us a great joy. At the event the changes taking place due to the changes in regulations will be discussed and a new business strategy will be discussed according to the new laws.
We are hopeful of participation from Microsoft Company. Do let us know in advance that who will be representing Microsoft Corporation. Please let us know in advance that will be coming and representing your company.

Sincerely Yours,
Antonio Mazzone

Reference: http://www.stepbystep.com/business-meeting-email-invitation-21986/ Transportation: Microsoft Company has provided a shuttle service. The bus will run between the hours of 9: 00 am to 6:00 pm. The shuttle can be used to pick up the guests from them airport and take them to the airport when departing. The seminar will run from February14 to February 16 of 2013.

Gift Giving:
All 300 attendees will receive red gift bags upon arrival. The bags will represents the fight against heart disease.

| | | | | | | | | Microsoft Corporation | | 2 Day Event | | Date Submitted | February 14-16 2013 | | | | | | | 02/14/2013 | | ORGANIZATION | | | | REPRESENTATIVE | | PHONE | Microsoft Corporation | | | Bill Gates | | | 864 | FUNCTION | | | | DATE | | TIME | GUESTS | Computer Security Conference | | | 02/14/2013 | | 7:00 | 300 | LOCATION | | | | DEPARTMENT TO DELIVER | | Board Room | | | | | Banquet department | | | | DEPARTMENT TO SET-UP | | | ITEMS TO SET-UP | | | | | | | | | Time | 8:45 | | EQUIPMENT NEEDED | | | | | | | STEAMTABLE USE | AV, tables/ chairs | | | | | | | ITEMS | AMOUNT NEEDED | AMOUNT NEEDED | OTHER ITEMS | AMOUNT | MISC. ITEMS | NAPKINS | x | 9" PLATE | | TABLECOVERS | | | | GLOVES | | 6" PLATE | x | SERVING UTENSILS | | x | | | SPOONS | x | CUP SIZE | 8 oz | | | | | | FORKS | x | ICE | | | | | | | KNIFE | x | | | | | | | | | | | | | | | | | DETAILED MENU ITEMS | | | | | | | | | | | | | | | | | See attached Lunch and Dinner Menus | | | | | | | | | | | DEPARTMENT CLEAN-UP | LOCATION | | ITEMS | | | | | | | | | | | CLEAN GARBAGE CONTAINERS | | | | | | LOCATION EVERYTHING IS CLEANED / EQUIPMENT IS OFF / REMOVE FOOD | THE LOCATION IS READY FOR SERVICE. | | | | | This event is the largest that Microsoft Corporation as sponsored in the year of 2013. The event will last for 2 days straight. The meeting will be held at the beautifully Beijing Jade Palace Hotel. For starters , we have to respect China and their values. For instance , “China is a form of communist government. The Chinese government promotes atheism although constitution guarantee freedom and religion.” (Cyborlink). Now the China’s religion is very important to them. For instance, “ Atheist by the State, although the concept and the teachings of the ancient Chinese philosopher Confusius (500) are woven into the society at large. China is very serious when it comes to manners and behavior. Just for instance, “one must always avoid pointing at people or anything., and do not point when speaking to someone . It is just plain disrespectful.” www.china.com As you can see by looking at the schedule for the 2 day event. There are several things that will be going on at this conference. First, there will be a speaker and his name is Mr. Bill Gates. He is the former CEO of Microsoft and he is also the Chinese Director of the Microsoft research Lab located in Beijing. The meeting will provide lunch and dinner. There will be 300 attendees attending the meeting. All of attendees will receive a red gift bag per person. The red gift bags represent the fight against heart disease. On the menu, there will be a variety of choices of meats and vegetables on it. The most important member of the company should lead the important meetings. The reason I said this “ the Chinese value rant and status”. ( Cyborlink).

The Chinese people like to bow and nod because this is common for greeting . They may offer a handshake but you wait for the Chinese extend their hand first. (Cyborlink). In conclusion, Chinese are good people. They are smart and unique. I just found out myself that when women wear revealing clothes, the Chinese men think it is offensive.” I did not know that. (Cyborlink).

References
Cyborlink

www.china.com

: Moran, J. S., (2004). How to Start a home-based Event Planning Business. Guilford, Globe Pequot Press.

http://www.stepbystep.com/business-meeting-email-invitation-21986/

Dunlop, F./ (2006). Revolutionary Chinese Cookbook: Recipes From Human Province. New York: W.W. Norton & Company.

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