...GenRay Inc. 2012- 2013 GenRay HRIS Program Management Strategy Developed by: Brian James GenRay Inc. 2012- 2013 GenRay HRIS Program Management Strategy Developed by: Brian James Table of Contents GenRay’s hris project management tool Matrix Template 2 RMGT Task 1 - Section Overview 2 GenRay’s hris project management tool Matrix 2 GenRays Project Charter - HRIS project 2 genray HRIS Program Purpose 2 GEnRay HRIS Program Description 2 genray hris target state overview 2 GenRay HRIS PROGRAM BACKGROUND 2 Genray hris Success Criteria 2 GenRay hris Project Objectives 2 Genray estimated Funding 2013-2014 2 genray hris Acceptance Criteria 2 Genray HRIS Approval Requirements 2 Genray HRIS Project Manager 2 Genray HRIS Authorize Authority 2 Accountable Genray HRIS Executive 2 Genray hris goverance and decision bodies 2 genray hris Key External Processes 2 Genray HRIS Milestones and Deliverables 2 genray hris Milestone / Schedule 2 genray hris Charter Expiration 2 genray hris charter/ scope/ project plan Approval 2 GenRays HRIS Project Scope 2 Project Scope Description 2 genray hris target state overview 2 GenRay HRIS Integration Plan 2 Genray hris CUSTOMER REQUIREMENTS 2 Genray hris Statement of Work (sow) 2 genray hris Background 2 Genray hris Tasks and Deliverables 2 SOW Task 1 - Project Management 2 genray hris Project Management Deliverables - sow 2 SOW Task 2- Process Change Management 2 SOW Task 3 -...
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...GenRays Project Charter Human Resources Information System (HRIS) Project Charter GenRays 15 May 2014 Table of Contents Project Title Purpose Description Objective Success Criteria or Expected Benefits Funding Major Deliverables Acceptance Criteria Milestone Schedule Approval Requirements Project Manager Authorized by Project Title GenRays Human Resources Information System (HRIS) Purpose GenRays’ recent success implementing their financial system as produced cost saving that senior management like to fuel additional growth and expansions to improve the work place. Management has expressed the possibility to implement a new Human Resource Information System (HRIS) with the ability to interact with the payroll functions. The current HR process has several draw backs that are impacting GenRays. In Addition, the payroll function currently does not interact with the HR process effectively. GenRays’ current human resource functions has several drawbacks that has hindered the company from growing and expanding. The First drawback is the ability to recruit the best applicants for positions both internally and externally. Internally, employees are limited on their ability to apply for positions with the business and monitor where they are in the hiring process. Additionally; management does not have the capability to search those applicants and match them to positions that need to be filled. Another factor limiting...
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...Template Human Resources Information System (HRIS) Project Scope Document GenRays March 13th 2014 Table of Contents Project Scope Description 3 Customer Requirements 4 Statement of Work 4 Project Deliverables 5 Acceptance Criteria 6 Work Breakdown Structure 7 Project Boundaries 9 Project Assumptions 10 Initial Defined Risks and Constraints 10 Project Approval 11 Project Scope Description GenRays has been enjoying a great deal of financial benefits and increased productivity as a result of the very successful implementation of the new Financial System. The executive leadership team of GenRays is pretty confident that a similar deployment of a comparable system in Human Resources will not only return similar financial savings but will radically improve efficiency and productivity in the company’s currently manual processes within Human Resources. Presently, from an operational aspect, all processes are very manual intensive with almost no centralization. Every satellite office of the organization has their own dedicated Human Resources team which caters to the general administrative and HR related needs of the employees in that respective office. With the deployment of the HRIS solution, GenRays would be moving forward in leaps and bounds towards a centralized and consolidated employee database which would be the core of simplified operations with Human resources such as performance...
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...GenRays Matrix Template Project Management Knowledge Areas Project Integration Management Recommended Tool(s) Expert Judgment Interviews Justification for Tool These particular tools were chosen give shape to the HRIS project for GenRays. From studying the interviews of key stakeholders and their expert opinions, a collection of functions can be identified so that the HRIS deliverable’s function/purpose is defined. This initial planning will help to develop the Project Charter and set the stage for all the work that need to be performed. GenRays has subject matter experts on staff whose input it vital to produce an HRIS that meets the particular needs of the GenRays staff. We need to make sure that all of the work required to produce a HRIS product for GenRays is done. We also want to ensure extraneous work is avoided to keep GenRays costs low. We will use the interviews here to determine how the project’s scope will be defined, validated, and controlled. GenRays had reached the ROI point very early with the last on the project and defining scope well here will allow for a similar success. Decomposition of the work that needs to be done is a tool that will help aid in identifying the exact work that needs to be done and help to create the WBS. To further, ensure that the project runs smoothly and stays on track. We will use tools to track and manage the project’s completion. We can use the process of Decomposition that we have used to break down the projects’ scope...
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...Genrays Project Charter Project Charter Template Human Resources Information System (HRIS) Project Charter GenRays September 11th 2012 Project Title Human Resources Information System. Purpose In order to allow employees to track their own careers, facilitate transparency in hiring, improve the payroll functions, improve recruiting and automate number of different time consuming and costly processes GenRays will be implementing a new Human Resources Information System. Description Due to better than anticipated financial savings from the implementation of new financial application, GenRays plans to invest the savings into growth and expansion. In order to meet the anticipated growth GenRays needs a streamline human resources system that can facilitate the growth at the same time save money and assist employees. Objective The objective of this project is to implement the new Human Resources Information System in order to improve and streamline various aspect of employee information. Success Criteria or Expected Benefits The expected benefits of this project are as follows: Improved Recruiting. Savings due to automatic calculations. Savings due to auto-fill functionality. Funding $103,000 has been budgeted for procurement and implementation of this HRIS. Major Deliverables The major deliverables for this project are as as follows: Work Package Deliverable Recruiting Requirements Analyze and monitor applicant pool Career...
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...GenRays Matrix Template Project Management Knowledge Areas Recommended Tool(s) Justification for Tool Project Integration Management • Expert Judgement • Project Management Information System • Change Control Meetings Expert judgement is the primary tool used to bring the project together. From development of the project charter and development plan, to execution, monitoring and changing, and close of the project, expert skills and experience is used to manage and carry out the tasks to project completion. The project manager must use their expert judgement, with inputs from stakeholder interviews and the project management office to manage the project successfully. A project management information system is a tool used to organize inputs and outputs from all project management processes. Consolidation of these inputs and outputs in a centralized information system enables multiple resources the access to the information as it’s needed. GenRays recently completed a project where project updates were readily available online and was seen as an item that worked well on the Lessons Learned report. Change control meetings are tools used to formally perform integrated change control. A change control board is needed to assess and determined if change requests are necessary to keep the project flowing from one task to another, reducing unexpected change related stumbling blocks. Since there are competing priorities among...
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...Matrix Template HRIS with ESS GenRays Keith Ross, Project Manager (November 5, 2015) Matrix Template – GenRays – HRIS with ESS 2 Table of Contents Project Integration Management .................................................................................................... 3 Project Scope Management ............................................................................................................ 3 Project Time Management .............................................................................................................. 3 Project Cost Management ............................................................................................................... 4 Project Quality Management Overview .......................................................................................... 4 Project Human Resources Management ......................................................................................... 4 Project Communications Management ........................................................................................... 5 Project Risk Management ............................................................................................................... . 5 Project Procurement Management ................................................................................................. 5 Project Stakeholder Management ..................
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...Project Scope Document Human Resources Information System Project Scope Document GenRays January 1, 2013 Table of Contents Project Scope Description Customer Requirements Statement of Work Project Deliverables Acceptance Criteria Work Breakdown Structure Project Boundaries Project Assumptions Initial Defined Risks and Constraints Project Approval Project Scope Description GenRays wants to implement a centralized Human Resources Information System with payroll functionality. This new system will allow HR staff to return to company HQ from their temporary locations required to support the current HR and payroll systems. The HRIS will also aid in recruiting, hiring, performance reviews, employee career tracking, payroll, and expense reporting. The employee database and e-forms functionality will save an estimated $46,250 using the auto-fill capability. Combining the HR and payroll functions onto a single system will also save significant time and money. The project will include vendor selection, server hardware installation, networking, server software installation, custom configuration and programming, and user desktop software installation. Each phase will require testing and signoff. The beta rollout for the HRIS will include the HR and Finance departments. HR and Finance team members will evaluate the system for 4 weeks. Results will be reported back to the control board and must be signoff by the board to proceed...
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...RMGT Task 1 GenRays HRIS Project Page 1 Table of Contents GenRays Matrix (A) ............................................................................................................................ 4 GenRays Project Charter (B) ....................................................................................................... 19 Project Title ............................................................................................................................................. 19 Purpose ................................................................................................................................................... 19 Description .............................................................................................................................................. 19 Objective ................................................................................................................................................. 20 Success Criteria or Expected Benefits ..................................................................................................... 21 Funding ................................................................................................................................................... 21 Major Deliverables .................................................................................................................................. 22 Acceptance Criteria ...............................................
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...Project Charter GenRays’ Human Resource Information System Project Charter GenRays September 16, 2014 Table of Contents Project Title 3 Purpose 3 Description 3 Objective 3 Success Criteria or Expected Benefits 4 Funding 5 Major Deliverables 5 Milestone Schedule 9 Approval Requirements 9 Project Manager 11 Authorized by 11 References 12 Project Title GenRays’ Human Resource Information System (HRIS) Implementation Purpose The main purpose of the GenRays’ HRIS project is to replace the primitive legacy system by centralizing and streamlining Human Resource’s (HR) functions, and improving the current HR processes while facilitating growth and saving money across the organization. Description A human resource information system is a centralized tool, which facilitates collaboration within the organization by improving and streamlining such processes such as allowing employees to create and track their career goals, providing more transparency in hiring, being able to identify well-qualified applicants, and automating the processing of paychecks and expense reports. It captures all data related to Human Resources and Payroll and provides the tools necessary for management to monitor and track this data, so they can better align their departmental goals with the goals of the organization. Objective The major objectives for introducing an HRIS are to: • Select and implement an HRIS across the enterprise that will enable standardized HR business...
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...Project Charter Template Human Resources Information System (HRIS) Project Charter GenRays September 11th 2012 Table of Contents Project Title Purpose Description Objective Success Criteria or Expected Benefits Funding Major Deliverables Acceptance Criteria Milestone Schedule Approval Requirements Project Manager Authorized by Project Title Human Resources Information System. Purpose In order to allow employees to track their own careers, facilitate transparency in hiring, improve the payroll functions, improve recruiting and automate number of different time consuming and costly processes GenRays will be implementing a new Human Resources Information System. Description Due to better than anticipated financial savings from the implementation of new financial application, GenRays plans to invest the savings into growth and expansion. In order to meet the anticipated growth GenRays needs a streamline human resources system that can facilitate the growth at the same time save money and assist employees. Objective The objective of this project is to implement the new Human Resources Information System in order to improve and streamline various aspect of employee information. Success Criteria or Expected Benefits The expected benefits of this project are as follows: Improved Recruiting. Savings due to automatic calculations. Savings due to auto-fill functionality. Funding $103,000 has been budgeted for procurement...
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...Introduction: Read the attached “GenRays Case Study” before completing this task. Scenario: GenRays recently implemented a new centralized system for finance, purchasing, logistics, and accounting. This system has provided cost savings and other benefits to the company. Management expects that similar business benefits would be possible with a new centralized Human Resources Information System (HRIS), which would include payroll functions. Currently a rather primitive payroll system is used, and small teams have been deployed to work in each company location to support local payroll and human resources functions. The proposed HRIS would replace this primitive one. GenRays management has asked you to act as the project manager and lead a project team to put together a plan for the HRIS project that will allow senior executives to determine whether they should proceed with the implementation of a new centralized HRIS. If the plan is approved, the executive sponsors indicate that you may begin implementing the approved plan after W2s are issued in the new year, but all system elements must be functional before year-end closing. Task: A. Complete the attached “GenRays Matrix Template” to document the project management tools that would be most useful for the HRIS project. B. Complete the attached “GenRays Project Charter Template” for the HRIS project. C. Complete the attached “GenRays Project Scope Document Template” for the HRIS project. D. Create a WBS...
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...been met in a project, in other words, at the closing of a project the Project Manager is responsible for compiling and delivering a Final Project Report, known as a Project Closure Report. A good project closure report will summarize the entire project from the beginning project plan and scope information to the lessons learned from the project. It should also include other information such as the changes to the project scope if there were any, the final project budget reconciliation, and “a recap of the performance metrics taken during the project; the budget and schedule reconciliations will provide the final project metrics”, (Mastering-project-management.com, 2009). The information for the report can be written in document format or compiled in a presentation using some type of software such as Microsoft PowerPoint. It is a good idea to have the written document even if the Project Sponsor has requested a presentation. The Project Closure Report should be submitted or presented to the Project Sponsor for final approval. Another document that would be useful when closing a project would be a Project Closing Review with fewer details of items such as budget information, used to inform the other key stakeholders of the project results and closing. The review should also provide management and the project team with insights gained as a result of the project. It could go so far as to recognize the performance of the project team and\or individuals who produced exceptional...
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...GenScoop Volume 5, issue 4 An internal newsletter for GenRays employees CEO Rays A message from the GenRays CEO Our new financial system has been a huge success! Due to the time savings in the automatic calculations, I expect to see a full six months more savings than originally anticipated. This extra savings will fuel additional growth and expansion to the company, as we are able to fund more research and projects to improve our workplace. Financial Sunshine How has GenRays been doing financially? As you can see from the chart below, our total sales have been climbing. We passed $6M in sales in the final quarter of last year—up from just over $4M in sales the prior year. 8 One new project that you will read about in this newsletter is the possible implementation of a new HRIS system with payroll functions. We are hoping that the HRIS side of this new system will impact your work life at GenRays very positively, allowing you to create a career track for yourself that aligns with your own goals. It will allow for more transparency in hiring, as all employees will be able to see and apply for open positions as they wish. It will also allow management to ensure that applicants for new jobs are well-qualified. The payroll side will ensure that your paychecks and expense reports are processed more or less automatically, which will make it faster and easier for you to be reimbursed or to make changes to your auto-pay options. We have hired a new project manager to lead up this...
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...Genrays Project Charter Project Charter Template Human Resources Information System (HRIS) Project Charter GenRays September 11th 2012 Table of Contents Project Title Purpose Description Objective Success Criteria or Expected Benefits Funding Major Deliverables Acceptance Criteria Milestone Schedule Approval Requirements Project Manager Authorized by Project Title Human Resources Information System. Purpose In order to allow employees to track their own careers, facilitate transparency in hiring, improve the payroll functions, improve recruiting and automate number of different time consuming and costly processes GenRays will be implementing a new Human Resources Information System. Description Due to better than anticipated financial savings from the implementation of new financial application, GenRays plans to invest the savings into growth and expansion. In order to meet the anticipated growth GenRays needs a streamline human resources system that can facilitate the growth at the same time save money and assist employees. Objective The objective of this project is to implement the new Human Resources Information System in order to improve and streamline various aspect of employee information. Success Criteria or Expected Benefits The expected benefits of this project are as follows: Improved Recruiting. Savings due to automatic calculations. Savings due to auto-fill functionality. Funding $103,000 has...
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