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| HCM 9.0 Configuration Guide
WorkCenter PeopleTools 8.51 |

Last Revised: 06/04/12
FINAL 07/20/11
REVISION CONTROL
Document Title: HCM 9.0 Configuration Guide: WorkCenter PeopleTools 8.51
Author: CMS Central
File Reference: [ HCM90_CFG_WorkCenter_PT851.docx ] Date | By | Action | Section(s) | 07/08/11 | N Louie | Created | All | 06/04/12 | N Louie | Added Appendix for Security Info to Web Libraries | Appendix B | | | | |

Review/Approval History Date | By | Action | Pages | 07/01/11 | User Group / Review Team | Review and Input | All | 07/25/11 | PMO QA | Standards Review | All | 07/20/11 | Application Manager | Approved for Release | All |

Confidentiality Statement
This document has been checked and screen shots do not contain any confidential information (staff names, addresses, social security numbers).
Please add a new line, verifying that screen shots have been checked each time this document is published. Publishing Date | Name of Individual Checking Screen Shots | 07/21/11 | N Louie | 06/04/12 | N Louie | Table of Contents Page Page
Introduction 1
Definitions 2
Process Flow 2
Terms 3
1.0 Template Pagelets 4
1.1 Content Reference Links 4
1.1.1 How To Do This Task 4
1.2 Navigation Collections 6
1.2.1 How To Do This Task 7
2.0 Pagelet Wizard 11
2.1 Navigation Collection Pagelets 11
2.1.1 How To Do This Task 12
2.2 Query Pagelets 16
2.2.1 How To Do This Task 17
2.3 External Links Pagelets 21
2.3.1 How To Do This Task 22
3.0 WorkCenter Page 27
3.1 Creating a New WorkCenter Page 27
3.1.1 How To Do This Task 27
Appendix A – Template Pagelet Display Examples within WorkCenter Page 31
Appendix B – Security Notation 33

Introduction
WorkCenter pages were introduced in PeopleTools 8.51. The WorkCenter pages are made up of various pagelets that can be associated with other PeopleSoft pages based on processes, procedures, roles or business requirements. Pagelets can be made up of related transactions, data, queries, links, etc. and promote efficiency when navigating through PeopleSoft tasks. They can be organized into separate tabs within the Task area of the WorkCenter, as shown below.
Pagelets were introduced in a previous PeopleTools version as a part of “Homepage” organization. The difference with WorkCenter pagelets is that the entire browser window is divided into Task and Target areas, allowing interaction between the two.

Sufficient security access is required to the PeopleTools Portal Utilities menu items in order to configure template pagelets and the WorkCenter.
Related Documentation
The following documents (for example Business Process Guides or Test Scripts) are accompanying materials for this process, available on the Campus Solutions v9.0 Application pages of the CMS Website:
Chapter 14, Creating and Configuring WorkCenter Pages, PeopleTools 8.51 PeopleBook: PeopleTools Portal Technologies
Definitions
The following (optional) icons may be used to draw attention to information in this guide: New in 9.0: Stop: Warning: Important: Note:
Field Information Tables
Field information tables are provided to highlight critical configurations and/or values that must be setup/utilized to satisfy processing, CSU business, or legal requirements. If a field or table owner is listed as “SOSS”, campuses should not change the delivered values.
Sample Information found in Field Information Tables Field / Owner | Description | Values | New in V.V | Provides field and owner information | Provides a high level description of what the field is used for. | Describes recommended or required values or processes. | |
Process Flow
The following process flow is the order in which the WorkCenter is created and the role responsible for configuration. The chart below is being provided as a quick reference for listing the contents of the guide, as well as defining process ownership.

From PeopleBooks 8.51 PeopleTools Portal Technology, p.493
Terms
The following Terms are used throughout this guide: Term | Definition | Attributes | Pagelet AreaTask Panel | Contains template pagelets that are assigned to the WorkCenter page. This area passes data to the Target Content Area. | | Template Pagelets | Pagelets consisting of various content for use with WorkCenter pages | Highly configurable Content References | Target Content AreaTransactional Area | Area which displays transaction page after user clicks a link in the pagelet area. | | Portal Registry Source Portal | Refers to the category used within the Portal. | EMPLOYEE | Content Reference | Any content within PeopleSoft or links to external sites for use within the Portal. | Examples include queries, other pages, navigational links, groups of links, external links, etc. | Navigation Collection | A group of navigational links | Links, folders containing subfolders or other links. | Query | A SQL written using Query Manager and stored within the application. Security is associated with creating and running the query. | | External Links | Hyperlinks to external websites outside of PeopleSoft | Created in HTML | Custom Pagelet | Refers to a custom page created within Application Designer for use with a WorkCenter page. | |

Template Pagelets
In order to create a WorkCenter Page, template pagelets must be created first.
Content Reference Links
Pagelets may be created manually or by using Pagelet Wizard, described in the following section.
Navigation: Main Menu > PeopleTools > Portal > Structure and Content

How To Do This Task From the menu, select Portal Objects and then Template Pagelets Select the link Add Content Reference to configure a new Content Reference or select the link Add Content Reference Link to choose a Content Reference from the regular navigational menu. Since the majority of the Content References added to Template Pagelets will exist within the navigation menu, the Link selection is described below. Select EMPLOYEE for the Registry Name.

From the EMPLOYEE registry menu, select a link to be included in a template pagelet. Complete the Name, Label and Long Description (optionally) for the link. The rest of the information is autopopulated based on the attributes of the content reference.

Navigation Collections
Navigation Collections are groups of links or folders that are organized in a logical way based on business practices.
Navigation: Main Menu > PeopleTools > Portal > Portal Utilities > Navigation Collections

How To Do This Task 1. Select the Add Collection link

2. Enter the Name, which will appear as the header for the grouping of navigational links. 3. Enter the Description, Valid From/To Date, Owner ID (optionally) 4. Click the Add Link button to add links to this navigation collection

5. Enter the Menu Item, or click the magnifying glass to select the menu item from the regular navigational menu. This is the only required field on this page – all other configuration determines how the page displays and may be updated by the user 6. Click the Add Folder button on the Navigation Collections page to add folders.

7. The Folder setup for a PeopleSoft delivered folder (portal = EMPLOYEE) only requires the Menu Folder name. The placement of the folder may be adjusted based on business need or user preference 8. Once Saved, the Navigation Collection will display the contents as configured and may contain a mixture of links and folders.

9. Navigation Collections cannot be used within a WorkCenter Page until it is converted to a Template Pagelet – see Section 2.1 to use Pagelet Wizard to accomplish this task.
Pagelet Wizard * The Pagelet Wizard provides a guide to convert content into Pagelets for use with the WorkCenter.
Navigation Collection Pagelets
Section 1.2 discussed the creation of Navigation Collections. After creation, they may be converted to Template Pagelets using the Pagelet Wizard.
Navigation: Main Menu > PeopleTools > Portal > Pagelet Wizard > Pagelet Wizard

How To Do This Task
Click Add a New Value and enter a unique Pagelet ID Name. Click Add.

Enter the Pagelet Title and a Description, Owner ID and Category ID. The Category ID should be Portal Administration. Click Next.

Select the Data Type as Navigation Collection. The Data Source for Portal Name will open – enter EMPLOYEE and then once the Collection Name opens, select the Navigation Collection created in Section 1.2.

Review the Data Source Parameters and adjust as needed. Click Next.

Review the Display Format and adjust as needed. Click Next.

Review the Display Options and adjust as needed. Click Next.

Specify the Publishing Options Template Pagelet in order to add this pagelet to a WorkCenter page; optionally, check the Homepage Pagelet to use this pagelet in the Homepage also. If the Homepage is also selected, select the “PeopleSoft Applications” folder or whatever folder to be organized within the Homepage. Click Finish and your Template Pagelet for Navigation Collection is created.
Continue to Section 3.0 to Create a WorkCenter Page to add this query template pagelet to the pagelet area.
Query Pagelets
Queries created via Query Manager can be converted into Template Pagelets to be included in the WorkCenter.
Navigation: Main Menu > PeopleTools > Portal > Pagelet Wizard > Pagelet Wizard

How To Do This Task
Click Add a New Value and enter a unique Pagelet ID Name. Click Add.

Enter the Pagelet Title and a Description, Owner ID and Category ID. The Category ID should be Portal Administration. Click Next.

Select the Data Type of PS Query. Select the Query Name created in Query Manager. The Inputs and Outputs will automatically populate. Click Next.

Review the Data Source Parameters and adjust as needed. Click Next.

Review the Display Format and adjust as needed. Click Next.

Review the Display Options and adjust as needed. Click Next.

Specify the Publishing Options Template Pagelet in order to add this pagelet to a WorkCenter page; optionally, check the Homepage Pagelet to use this pagelet in the Homepage also. If the Homepage is also selected, select the “PeopleSoft Applications” folder or whatever folder to be organized within the Homepage. Click Finish and your Template Pagelet for Query is created.
Continue to Section 3.0 to Create a WorkCenter Page to add this Navigation Collection template pagelet to the pagelet area.
External Links Pagelets
Pagelet Wizard can be used to group External Links and convert them into Template Pagelets to be included in the WorkCenter.
Navigation: Main Menu > PeopleTools > Portal > Pagelet Wizard > Pagelet Wizard

How To Do This Task
Click Add a New Value and enter a unique Pagelet ID Name. Click Add.

Enter the Pagelet Title and a Description, Owner ID and Category ID. The Category ID should be Portal Administration. Click Next.

Select the Data Type of HTML. The Data Source HTML Text will appear. Enter any HTML formatted information in this box. Use the tools to assist, including the Hyperlink button, which can format regular text into an URL external link.

Images may also be uploaded to the server and used with this HTML area. Once complete, click Next.

Review the Display Format and adjust as needed. Click Next.

Review the Display Options and adjust as needed. Click Next.

Specify the Publishing Options Template Pagelet in order to add this pagelet to a WorkCenter page; optionally, check the Homepage Pagelet to use this pagelet in the Homepage also. If the Homepage is also selected, select the “PeopleSoft Applications” folder or whatever folder to be organized within the Homepage. Click Finish and your Template Pagelet for External Links is created.
Continue to Section 3.0 to Create a WorkCenter Page to add this External Links template pagelet to the pagelet area.
WorkCenter Page
Once Template Pagelets have been created, they are attached to Pagelet Groups on whatever associated page is to be the primary WorkCenter page.
Creating a New WorkCenter Page
Navigation: Main Menu > PeopleTools > Portal > WorkCenter >Manage WorkCenter Pages

How To Do This Task
Select the link Create New WorkCenter Page Select an item from the regular navigational menu

Create the Group ID, Group Label and add Pagelets to those Groups. * Group ID: This unique value will group together various pagelets * Group Label: This is the label that will appear on the tab in the Pagelet Area * Pagelet Name: These may be any create pagelet (Query, Navigation Collections, Record, External Links), as in the links created in the previous sections. * * Other configuration may be done on this page, such as the order in which the tabs appear, whether or not they appear minimized or maximized when the page is first opened, etc. All settings are preferences which the user may select.

Once Saved, the WorkCenter may be previewed by clicking the hyperlink next to the Menu Item. To tweak settings of configuration, click the Administer Pagelets hyperlink in the Pagelet area to return to the “Assign Template Pagelets” page. * * The final WorkCenter page will show tabs as configured in setup. Below is how the final page looks after adding Content References, Navigation Collections, a Query and External Links all to the same WorkCenter page.

Appendix A – Template Pagelet Display Examples within WorkCenter Page
This guide reviewed how to set up multiple types of pagelets. The Appendix contains screenshots of each pagelet set up in this guide, as displayed after being attached to a WorkCenter Page.
CONTENT REFERENCE

NAVIGATION COLLECTION

QUERY

EXTERNAL LINKS

Appendix B – Security Notation
In order to access the WorkCenter pages, the user must not only have access to the page where the WorkCenter is attached, but also to the appropriate Web Library “WEBLIB_PTAL”. This web library must be attached to the Permission List of the user accessing the WorkCenter pagelet.
The delivered permission list which contains all web library information is PTPT1000 (as opposed to PTPT1200, which does not have access to the pagelets).
Navigation: Main Menu > PeopleTools > Security > Permissions and Roles > Web Libraries (tab)

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