Video Integration at Today’s Live Events:
A Roundtable Featuring Valued Partners from the Worlds of Pre-Produced,
On-Site and Post-Event Video
11.05.09

I. Introduction of Four Discussion Topics for the Session – Stephanie (1 minute)

Welcome to the Fall Vendor Showcase, we are going to get started because we have a lot of information to cover in an hour. We are going to discuss four key areas….

– Video & Scenic Integration: how this impacts the designs we are delivering to client and what clients are looking for… – Digital Video Technology Changing On-site: how do these changes impact us as producers – HD Basics: coming out of CAbi we learned a lot about the HD system, we are going to share the basics of what we have learned. – HD Post Production & Archiving

I don’t expect as a result of today’s show case that you will walk away knowing everything on each of these four topics. But it’s my hope that you will leave feeling more confident about your knowledge about each of the areas and are able to share this in conversations with clients or potential clients. Most importantly, that you do know the resources available to you for answering any questions that may come in the future.

The format for today’s session is we will hear remarks on each of the categories. Then we have allotted time for Q & A. So, jot down any questions you might and we will get to those. If we do not get through all the questions, there will be time after 2pm for you to stick around and get your answer.

Let dive in to our first topic which is video and scenic integration. Scott and Bill, you want to take us through your thoughts?

II. Video/Scenic Integration – Scott & Bill (5 minutes – done by 1:06pm) – Scenic LED options – Wide Screen – DL2 – Q & A (5 minutes – done by 1:11pm) • Are you getting more requests for scenic to be integrated with content delivery? • Has the trend in scenic environment changed to revolve around flexibility?

Next, we are going to move on how digital technology is changing backstage in video land and what we need to be thinking about as producers with video playback and record, so we are offering the most efficient/cost effective options to our clients.

III. Digital Video Technology Changing On-Site Scott & Bill (5 minutes – Done by 1:16pm) – Back stage/video land basics – Playback – Record – Projection – SD 16:9 • Anamorphic 16:9 • Pre-Produced videos – Q & A (5 minutes – done by 1:21pm) • What is the best and most cost effective recording option? • What key information should your HD engineer and post video producer/editor be talking about prior to the event?

Now, we are going to take a closer look at HD Basics.

IV. HD Basics Scott, Bill & Jim (10 minutes – done by 1:31pm) – Cost/SD or HD – Lighting – Scenic – Screen/Size – Pre-produced video – Recorded video on-site (hard drive vs. tape) – Graphics – Web Interfacing/Streaming Video – Projection – Q & A (10 minutes – done by 1:41pm) • What is biggest determining factor in whether to switch HD? Finally, Jim is going to lead us through a how HD effect us from a post production perspective.

V. HD Post Production - Jim (10 minutes done by 1:51pm) – Popular Systems • Sony SR HD • Red • Sony HDCAM • Panasonic DVCPro HD • Sony XDCam • HDV • AVCHD – Things to think about with post production & the switch to HD – Archiving – Recommendations – Q & A (10 minutes - done by 2:01pm) • What do our clients need to know about preserving HD footage? • What format can HD video be delivered to our clients? • What is percentage of cost increase to post production due to HD video?